Industry: Accounting and bookkeeping · ~50 staff
Printer Leasing for an Accounting Firm with Around 50 Staff
Pre-spec'd A3 colour MFP fleet for tax season throughput, secure print release for client TFN handling, and one master lease that covers the whole firm.
Enquired on Monday and had a printer installed by Friday. Fast, easy, and exactly what we needed.
We have been using Global Document Solutions for about eight years now and would not go anywhere else.
Get your accounting and bookkeeping printer lease quote
From $189/month (36 to 60 month leasing agreements) with maintenance included.
No obligation. Response within 2 hours.
Quick formFor an accounting firm of around 50 staff in Australia, the recommended printer lease is a fleet of 2 to 3 A3 colour multifunction devices at 45 to 55 pages per minute with self-encrypting hard drives, secure-print PIN release, and finishing for booklet-style client report packs, leasing from $189/month per device on a 36 to 60 month term, with maintenance, toner and remote diagnostics included for the contract term.
What firms of this size are fighting today
- ×BAS quarter-ends and tax season spike print volume to 3 to 5 times normal. Under-spec'd devices queue jobs and partners wait at the device.
- ×Client tax file numbers, financial statements, and SMSF audit working papers ride the print queue. A walk-up A3 with no secure-print release is a privacy incident waiting to happen.
- ×Owned devices push toner, drum, fuser and service costs back to the practice manager every month. Cash flow becomes lumpy.
- ×Lease renewals timed badly leave the firm carrying two devices through migration weekends.
The right device for your size. Pre-specified, ready to lease.
- Device class
- 2 to 3 × A3 colour multifunction printers (one main, one or two satellite)
- Mono speed
- 45 to 55 pages per minute
- Colour speed
- 45 to 55 pages per minute
- Monthly volume
- 15,000 to 25,000 pages per device per month
- Finishing
- Stapler, hole punch, booklet maker for 50-page client report packs
- Security
- Self-encrypting hard drive (FIPS 140-2 compatible models)
- Secure print release with PIN: jobs print only when user authenticates at the device
- User authentication tied to Active Directory or Microsoft 365
- Automatic data overwrite between jobs
- Scan-to-encrypted-folder with audit log for every workflow
- Typical lease
- From $189/month ex GST on a 36 to 60 month term, with maintenance, genuine consumables, and remote diagnostics included for the contract term. Final monthly is calculated against your specific volume mix at quote.
Printer Leasing Costs in Accounting and bookkeeping
From $189
per month, custom quoted
All inclusive
maintenance and toner
Next Day
local service
All leases include maintenance, toner, repairs, and local Accounting and bookkeeping support. Flexible 3 to 5 year terms available. Per-page rates are quoted with each lease based on device, term and volume.
▶Full lease summary
- Monthly lease starting from$189, custom quoted above that
- Per-page ratesQuoted per lease
- Most common term60 months
- Flexible terms12, 60 months
- Typical savings vs buyingUp to 20 to 30%*
- Local response timeNext business day
According to LeasemyPrinter Accounting and bookkeeping · Data current: March 2026
*Based on comparison of total cost of ownership over 60 months for typical SME print volumes (2,000–10,000 pages/month). Individual savings vary.
Why lease at this size
- Operating-lease treatment generally keeps printer cost off the balance sheet and fully deductible. Talk to your tax adviser.
- One master agreement covers the whole fleet. New starters or partner promotions don't require new procurement cycles.
- Maintenance, toner, drums and service calls are bundled into the monthly fee, with no surprise invoices in BAS quarter.
- Devices refresh at term end. The firm avoids running 8-year-old MFDs through the next tax season.
Ready to lease the right setup for your accounting and bookkeeping firm?
Get a tailored quote in under 2 minutes. Pre-spec'd for ~50 staff.
Frequently asked questions
- How many printers does a 50-person accounting firm need?
- For around 50 staff, the typical configuration is 2 to 3 A3 colour multifunction devices placed across the floor so no team member is more than 20 metres from a device. One main MFP handles partner and client-facing print; one or two satellite MFPs cover compliance and admin teams. Volume per device sits in the 15,000 to 25,000 page per month band, which is well within A3 commercial-class duty cycles.
- Can the lease cover devices in different offices?
- Yes. One master lease can cover head office plus one or two branch offices, with consolidated billing and one renewal date. Brands available include Kyocera, HP, Toshiba and Brother. We recommend matching toner family across the fleet so spare consumables aren't duplicated.
- What about client privacy and TFN handling?
- Every device we lease for accounting practices ships with self-encrypting hard drives, secure-print PIN release, automatic data overwrite between jobs, and full audit logging. Print jobs containing tax file numbers or BAS data only release when the requesting user authenticates at the device, with no walk-up exposure.
- How long is the lease term?
- Most accounting practices lease on a 60 month term to align with the BAS / tax season cycle and the typical commercial MFD lifespan. Shorter terms from 36 months are available where capital cycle alignment is a priority.