Printer Leasing Knowledge Base
Answers to every common question about leasing a printer for your Australian business.
This knowledge base covers the most common questions about printer leasing in Australia.
Topics include lease costs (from $189/month), what is included in a lease (equipment, installation, maintenance, toner, support), lease term lengths (typically 3 to 5 years), printer breakdown response times (next business day), upgrade options during a lease, and how maintenance and supplies are managed.
LeasemyPrinter has answered these questions for Australian businesses since 2010.
Printer Leasing Knowledge Base & FAQs
Document Centre
Printer Specifications
Detailed technical specifications for our printer range including speed, resolution, and capacity details
DownloadSample Lease Agreement
Example lease agreement with terms, conditions, and service level commitments
DownloadMaintenance Guide
Comprehensive printer maintenance instructions for daily, weekly, and monthly care
DownloadCost Reduction Guide
Proven strategies to reduce printing costs by 30-50% with actionable tips
DownloadIndustry Whitepaper
Future of business printing: trends, technologies, and transformation through 2030
DownloadSecurity & Compliance
Secure Print Release
Documents are held in a secure queue until released with user authentication
Data Encryption
End to end encryption for all print jobs and stored documents
User Authentication
Multifactor authentication options for device access
Audit Trails
Comprehensive logging of all print, scan and copy activities
Print Quality Guide
Calibration Steps
Print Test Pattern
Use the built in calibration tool to print a test pattern page
Check Colour Accuracy
Compare printed colours with reference chart
Adjust Settings
Fine tune colour settings based on test results
Verify Results
Print another test page to confirm improvements
Optimisation Tips
Image Resolution
Use images with at least 300 DPI for best print quality
Colour Profile
Match document colour profile to printer capabilities
File Format
Use PDF format for most consistent results
Performance
Optimise file size without compromising quality
Sustainability Center
Energy Savings
Average reduction in energy consumption with our eco friendly printers
Paper Reduction
Typical paper usage reduction through digital workflows
Recycling Rate
Percentage of consumables recycled through our program
Green Certification
Environmental performance rating from independent auditors
Paper Reduction Strategies
- •Enable double-sided printing by default
- •Implement pull printing to reduce waste
- •Use digital workflows for document review
- •Configure automatic blank page removal
- •Set up scan-to-digital document conversion
Energy Efficiency Guidelines
- •Enable automatic sleep mode after 15 minutes of inactivity
- •Schedule power off during non business hours
- •Use energy efficient toner fusion technology
- •Optimise network printing to reduce processing time
- •Regular maintenance for optimal energy performance
Recycling Program
Our comprehensive recycling program ensures responsible disposal of:
- Toner cartridges and drums
- Maintenance kits and spare parts
- Packaging materials
- End of life printer hardware
- Waste toner containers
Frequently Asked Questions
- What is included in a printer lease?
- Printer leases include the equipment, installation, all maintenance and repairs, toner and consumables, remote monitoring, and priority technical support.
- How long are printer lease terms in Australia?
- Lease terms are typically 3 to 5 years. Most Australian businesses choose 60 month terms to align with typical photocopier lifespans.
- What happens if the printer breaks down?
- Next business day service response is included. Local technicians carry common spare parts and most issues are resolved quickly.
- Can I upgrade my printer during the lease?
- Yes, mid lease upgrades are available. Options include upgrade to newer model with adjusted terms, or early termination with new lease agreement.
- What is the cost per page for leased printers?
- Per-page rates are quoted with each lease based on the device, term and your monthly print volume. Every lease includes all toner, parts, labour, and service calls.
Have more questions? Get a personalised quote.
Get Your Free QuoteMaintenance Schedule
Daily Tasks
- •Check paper trays for proper paper loading and alignment
- •Remove any paper blockages carefully following printer instructions
- •Clean the document feeder glass if used
- •Empty the waste toner container if indicated
- •Check output quality on first prints of the day
Weekly Tasks
- •Clean exterior surfaces with a soft, dry cloth
- •Check and clean paper path sensors
- •Inspect paper trays for damage or wear
- •Review supply levels and order if needed
- •Clean printer touchscreen and control panel
Monthly Tasks
- •Clean internal paper paths following manufacturer guidelines
- •Check and tighten any loose paper tray components
- •Inspect and clean feed rollers
- •Update printer firmware if available
- •Run printer diagnostic tests
Troubleshooting Guide
Paper Blockages
Symptoms
- •Paper stuck in printer
- •Printer displays paper blockage error
- •Wrinkled or damaged output
Solutions
- 1.Turn off the printer and unplug it
- 2.Open all access panels and carefully remove blocked paper
- 3.Check for and remove any torn pieces of paper
- 4.Ensure paper is properly loaded and aligned
- 5.Check paper specifications match printer requirements
Poor Print Quality
Symptoms
- •Faded or light prints
- •Streaks or lines on output
- •Blurry or unclear text
Solutions
- 1.Run printer cleaning cycle
- 2.Check and replace toner if needed
- 3.Ensure paper type settings match loaded paper
- 4.Clean printer heads and rollers
- 5.Update printer drivers
Connectivity Issues
Symptoms
- •Printer offline error
- •Unable to find printer on network
- •Print jobs not reaching printer
Solutions
- 1.Verify all cables are properly connected
- 2.Restart printer and computer
- 3.Check network settings and IP address
- 4.Reinstall printer drivers
- 5.Ensure firewall is not blocking printer
Best Practices
Cost Optimisation
Implement these practices to reduce printing costs and maximise efficiency.
- •Use draft mode for internal documents
- •Enable double sided printing by default
- •Print in black and white unless colour is necessary
- •Preview documents before printing to avoid mistakes
- •Use print preview to check formatting
Print Quality Management
Maintain consistent, professional output quality with these guidelines.
- •Use the recommended paper type for each job
- •Regularly calibrate colour settings
- •Clean printer components monthly
- •Store paper in a cool, dry place
- •Use high quality paper for important documents
Environmental Sustainability
Reduce environmental impact while maintaining productivity.
- •Use recycled paper when possible
- •Enable power saving modes
- •Recycle used toner cartridges
- •Minimise waste by careful document preparation
- •Consider paperless alternatives when appropriate
Estimate your monthly lease cost
A4 mono entry-tier lease from $189/month ex GST per device. Per-page rates are quoted with each lease based on the device, term and your monthly print volume — they are not published as a fixed number. A4 colour, A3 colour and multi-device fleet pricing requires a tailored quote.
Want an exact figure for your office? We will tailor the quote to your equipment, term, and volume.
Get an exact quoteEstimates are indicative. Lease side shows the published entry-tier base × your device count. Buy side shows hardware amortisation plus your service-contract input. Per-page rates and consumables are itemised on each lease quote, not estimated here. Useful life default follows ATO TR 2024/1. *Based on comparison of total cost of ownership over 60 months for typical SME print volumes (2,000–10,000 pages/month). Individual savings vary. See our Privacy Policy for how we handle any details you submit with your quote request.
Not sure which printer suits your volume?
Take the 2 minute Printer Quiz and get a model recommendation matched to your monthly volume, colour mix and budget. Not sure of your volume yet? Work it out first with the print volume estimator.
Need a Personalised Answer?
Get a tailored quote in under 2 minutes. Our team has helped businesses since 2010.
Enquired on Monday and had a printer installed by Friday. Fast, easy, and exactly what we needed.
We have been using Global Document Solutions for about eight years now and would not go anywhere else.
Get Your Printer Lease Quote
From $189/month (36 to 60 month leasing agreements) with maintenance included.
No obligation. Response within 2 hours.
Quick formCommon Questions:
Researching, not ready for a quote yet?
Grab the free 10 minute Printer Lease Buyer's Guide. Lease vs buy economics, contract red flags, and the questions to ask before signing.
Regional service hubs
Looking for printer leasing outside the capital cities? Browse our dedicated Mid North Coast NSW printer leasing hub covering Port Macquarie, Taree, Kempsey and Forster, with Toshiba as the headline brand we lead with for the region.
Still Have Questions?
Our team has helped Australian businesses find the right printer lease since 2010. Get personalised answers in under 2 minutes.
Or call us directly: 0414 641 504