Industry: Legal practice · ~20 lawyers
Printer Leasing for a Legal Practice with Around 20 Lawyers
Pre-spec'd A3 colour MFP for high-volume brief packs and discovery print, full audit log per user, scan-to-encrypted folder for matter management.
Enquired on Monday and had a printer installed by Friday. Fast, easy, and exactly what we needed.
We have been using Global Document Solutions for about eight years now and would not go anywhere else.
Get your legal practice printer lease quote
From $189/month (36 to 60 month leasing agreements) with maintenance included.
No obligation. Response within 2 hours.
Quick formFor a legal practice with around 20 lawyers in Australia, the recommended printer lease is one A3 colour multifunction device at 45 to 55 pages per minute with booklet finishing, secure-print PIN release, and full per-user audit logging, supported by an A4 colour MFP for the back office, leasing from $189/month per device on a 36 to 60 month term, with maintenance, toner and remote diagnostics included for the contract term.
What firms of this size are fighting today
- ×Brief packs and bundles of authorities run 100 to 500 pages per matter. Slow A4 devices choke and lawyers print to home printers, which is a privilege risk.
- ×Discovery print is bursty. The firm needs spare capacity at peak without paying for it year-round.
- ×Confidential matters (family, criminal, commercial litigation) cannot sit on an unattended print tray. Walk-up exposure is a duty-of-care failure.
- ×Per-matter cost recovery requires knowing exactly who printed what. Generic devices don't give you that audit trail.
The right device for your size. Pre-specified, ready to lease.
- Device class
- 1 × A3 colour multifunction printer (main) + 1 × A4 colour MFP (back office)
- Mono speed
- 45 to 55 pages per minute
- Colour speed
- 45 to 55 pages per minute
- Monthly volume
- 20,000 to 30,000 pages on the main MFP
- Finishing
- Stapler, hole punch, booklet maker for brief packs and bundles of authorities
- Security
- Self-encrypting hard drive on every device
- Secure-print PIN release: confidential briefs do not sit on the print tray
- Per-user audit log for matter cost recovery
- Scan-to-encrypted-folder direct to the matter management system
- User authentication via Active Directory, Microsoft 365 or LDAP
- Typical lease
- From $189/month ex GST on a 36 to 60 month term, with maintenance, genuine consumables, and remote diagnostics included for the contract term. Final monthly is calculated against your specific volume mix at quote.
Printer Leasing Costs in Legal practice
From $189
per month, custom quoted
All inclusive
maintenance and toner
Next Day
local service
All leases include maintenance, toner, repairs, and local Legal practice support. Flexible 3 to 5 year terms available. Per-page rates are quoted with each lease based on device, term and volume.
▶Full lease summary
- Monthly lease starting from$189, custom quoted above that
- Per-page ratesQuoted per lease
- Most common term60 months
- Flexible terms12, 60 months
- Typical savings vs buyingUp to 20 to 30%*
- Local response timeNext business day
According to LeasemyPrinter Legal practice · Data current: March 2026
*Based on comparison of total cost of ownership over 60 months for typical SME print volumes (2,000–10,000 pages/month). Individual savings vary.
Why lease at this size
- Discovery and trial-prep volume is lumpy. The lease covers the device whether you print 5,000 or 50,000 pages this month.
- Per-matter cost recovery is built in. The audit log feeds directly into your billing.
- Devices refresh at term end. No running 9-year-old MFDs through a complex commercial trial bundle.
- One agreement covers the firm. Partner promotions and lateral hires don't each trigger a procurement cycle.
Ready to lease the right setup for your legal practice firm?
Get a tailored quote in under 2 minutes. Pre-spec'd for ~20 lawyers.
Frequently asked questions
- How fast a printer does a 20-lawyer firm need?
- A main A3 colour MFP at 45 to 55 pages per minute handles brief packs of 200 to 500 pages without queueing. The back-office A4 MFP runs admin, accounts and intake at 35 to 45 pages per minute. Together they cover 20 to 30 thousand pages per month with comfortable headroom for discovery and trial-prep peaks.
- How does the audit log help with matter billing?
- Every print, copy and scan job is tagged to the authenticating user and exported as a CSV (or pushed to your practice management system). Per-matter cost recovery becomes accurate to the page rather than a flat-rate estimate.
- What happens if we open a second office?
- The lease can extend to a second location on the same agreement. Toner family and service contract carry across. Devices, monthly fee and renewal date stay synchronised so the practice manager has one date to track.
- Are confidential briefs safe on a leased device?
- Every device ships with self-encrypting hard drives, secure-print PIN release, and automatic data overwrite. Confidential briefs only release when the lawyer authenticates at the device. At lease end the drive is securely sanitised before the device leaves the firm, and a service report is provided.