Printer lease vs buy calculator for Australian businesses
Five quick inputs. See an indicative cost per page, the total contract value for your proposed lease, and how it compares to buying outright.
The comparison is based on the Toshiba eStudio range we lease, published cost benchmarks, and the numbers you enter.
This free printer lease vs buy calculator helps Australian businesses compare a managed print lease against an outright purchase.
You enter your monthly mono and colour pages, a proposed monthly lease cost and a term.
It returns your effective cost per page at that volume, the total contract value, and a 5 year comparison against published outright purchase costs.
The estimate is indicative only, and the final monthly cost is always set by the finance provider.
Lease pricing starts from $160/month ex GST on a 36 to 60 month term, with maintenance, genuine toner and on site service included.
Toshiba lease vs buy cost estimator
Enter your monthly pages and a proposed lease figure. See an indicative cost per page, total contract value, and a comparison to outright purchase.
Important — read before using this estimator
- The final monthly lease cost is set by the finance provider when the lease is signed and may differ from any figure you see on this page.
- The starting price of $160/month ex GST (36 to 60 month leasing agreements) is the entry tier across the Toshiba eStudio range.
- Your actual monthly cost depends on the specific device chosen, the lease term, your business credit profile, and the finance provider’s rate on the day.
- This tool is for orientation only.
- The only figure that is binding is the monthly cost on your signed lease agreement.
Indicative only. Not a quote. A formal quote requires confirmation of device, term, monthly volume and finance provider.
Example range for a small office: 1,000–5,000 pages per month.
Sources and assumptions
Australian Taxation Office — The $20,000 instant asset write off threshold applies to assets first used or installed ready for use between 1 July 2025 and 30 June 2026, for small businesses with aggregated turnover under $10 million. The threshold applies per asset, so a business may instantly write off multiple eligible assets.
Tier: T0-government · Retrieved 2026-05-11 · source
Australian Taxation Office — $20,000 instant asset write off for 2025-26. ATO Small Business Newsroom, confirming the $20,000 limit on a per asset basis for assets first used or installed ready for use between 1 July 2025 and 30 June 2026.
Tier: T0-government · Retrieved 2026-05-11 · source
GDS LeaseMyPrinter internal pricing model (composite) — AUD $17,650 to $29,400 5 year TCO range for outright purchase A3 colour MFP at ~4,000 pages/month in regional Australia (hardware + scheduled service + consumables + finance + end of life disposal). GDS internal pricing model based on Quocirca Print 2025 device class TCO benchmarks, manufacturer published consumable yields, and Australian managed print provider rate cards.
Tier: T3-internal-composite · Retrieved 2026-05-11 · source
GDS LeaseMyPrinter internal market survey (composite) — AUD $180 to $350 typical first business hour out of contract service callout in regional NSW, exclusive of parts and travel surcharges. Composite of published Australian managed print provider rate cards.
Tier: T3-internal-composite · Retrieved 2026-05-11 · source
The 60 month buy outright comparison range is an internal pricing model.
Sources blended: Quocirca Print 2025 device class TCO benchmarks, manufacturer published consumable yields, and Australian managed print provider rate cards.
It is not a single published industry benchmark.
Enquired on Monday and had a printer installed by Friday. Fast, easy, and exactly what we needed.
We have been using Global Document Solutions for about eight years now and would not go anywhere else.
Ran your numbers? Get a real lease quote to compare
From $160/month ex GST · 36 to 60 month term · maintenance and genuine toner included.
No obligation · Same business day response Mon to Fri · Your lease never renews automatically without your written approval.
Quick formHow the calculator works
The calculator asks five questions: your monthly mono pages, monthly colour pages, a proposed monthly lease cost, a lease term, and whether your business turnover is under the ATO small business threshold.
Your effective cost per page is derived from your own inputs: the proposed monthly lease cost divided by your stated monthly volume. No per page rate is fabricated.
The buy side of the comparison uses a published 5 year total cost of ownership range for an outright purchased A3 colour multifunction printer, covering hardware, scheduled service, consumables, finance and end of life disposal.
Every constant in the tool is cited, and the sources are listed in the result footer.
When leasing tends to suit a business
A lease converts an unpredictable set of costs, including hardware, repairs, toner and callouts, into one fixed monthly amount with maintenance and genuine consumables included for the contract term.
Buying outright can suit businesses with low print volumes and the capital to absorb repairs and consumables as they come.
The honest answer depends on your volume, your cash flow preference and how long you keep the device, which is exactly what the calculator lets you test with your own numbers.
Frequently asked questions
Is it cheaper to lease or buy an office printer?
Over a typical 5 year horizon, an outright purchase of an A3 colour multifunction printer running around 4,000 pages a month commonly costs in the range of $17,650 to $29,400 once you add hardware, scheduled service, consumables, finance and end of life disposal.
A managed print operating lease folds all of those into a single fixed monthly cost from $160/month ex GST on a 36 to 60 month term, with scheduled maintenance and genuine consumables included for the contract term.
Out of contract printer service callouts in regional NSW typically run $180 to $350 plus for the first hour, plus parts and any travel surcharge.
Your actual figures will vary by device, term, monthly page volume and finance provider. Based on Quocirca Print 2025 cost benchmarks, manufacturer datasheets, and published Australian managed print provider rate cards.
Is the calculator result a quote?
No. The result is indicative only.
The final monthly lease cost is set by the finance provider when the lease is signed and may differ from any figure you see on this page.
A formal quote requires confirmation of device, term, monthly volume and finance provider.
The only figure that is binding is the monthly cost on your signed lease agreement.
Are printer lease payments tax deductible?
Lease payments for business equipment are generally treated as an operating expense for Australian businesses.
Treatment depends on your business structure and the terms of the agreement.
Confirm with your accountant.
What figures does the calculator use?
The cost per page output is derived entirely from the numbers you enter: your proposed monthly lease cost divided by your stated monthly page volume. It is not a published per page rate.
The buy side comparison uses a published 5 year total cost of ownership range for an outright purchased A3 colour multifunction printer, and the lease entry price is our verified starting rate of $160/month ex GST on a 36 to 60 month term.
Every source is cited in the result footer.
Researching, not ready for a quote yet?
Download the free Printer Lease Buyer's Guide. Covers the lease vs buy comparison, contract red flags, and the key questions to ask any provider before signing.