Lease renewal
Printer Lease Renewal Checklist for Australian Businesses
If your printer or copier lease is ending in the next 6 months, this is the order to do things, and the questions to ask before you sign anything new.
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From $189/month ex GST · 36 to 60 month term · maintenance and genuine toner included.
No obligation · Same business day response Mon to Fri · Your lease never auto-renews without your written sign-off.
Quick formStart the printer lease renewal process 90 days before your term ends. Request your end-of-term statement (final payment, fair-market-value buyout, return liability), get an independent lease quote for the same volume profile (from $189/month on a 36 to 60 month term), and schedule the new install 2 weeks before the old return date so there is no print outage. Also audit the old contract for auto-renewal clauses that can extend it without your sign-off.
What happens if you wait
- Auto-renewal clauses inside 60 to 90 days from term end can extend a contract you do not want to keep. LeasemyPrinter agreements do not auto-renew, so you are never locked into a rollover you did not choose.
- Migration without overlap means a print outage during the worst possible week.
- A lease quote requested today is a 2-minute job. Done at term end with no time, you will sign whatever the old dealer puts in front of you.
1. At 90 days out: request your end-of-term statement
Email your current finance company (not the dealer) and ask in writing for: the final monthly payment date, the buyout figure (fair market value), the documented return process, and any return-condition fees.
Read the auto-renewal clause carefully. Some leases auto-extend for 6 to 12 months unless written notice is given inside a specific window, typically 60 to 90 days before term end.
LeasemyPrinter agreements do not auto-renew, so there is no rollover clause to catch you out. We contact you before your end date to confirm whether you want to upgrade, continue at a reduced rate, or return the equipment at no cost. See our consumer guarantees page for full terms.
2. At 75 days out: get an independent lease quote
Get at least one quote from a provider not affiliated with your current finance company. The new quote should cover the same volume profile (mono pages per month, colour pages per month, finishing requirements).
Compare on monthly cost INCLUDING toner and maintenance, not just hardware lease. A cheaper headline lease with separate toner billing rarely wins on total cost.
3. At 60 days out: lock in your renewal decision
If you renew with the existing dealer, get the new term in writing, not as a verbal extension. Confirm the device model, monthly fee, term length, and what happens at the next end-of-term.
If you switch, schedule the new install for around 2 weeks before the old return-by date. That gives you a safety overlap if anything goes wrong with the migration.
4. At 14 days out: install + test the new device
Confirm scan-to-folder paths still work (your IT or our installer will configure this).
Migrate user PIN codes and authentication settings from the old device. Print a test page from each user account.
Reconfigure default print drivers on staff machines so jobs go to the new device.
5. At return: document the device condition
Photograph the old device before pickup. Some end-of-term return condition fees are disputable when there is photo evidence of normal wear.
Get a signed proof of pickup from the courier or technician. Keep this on file.
Interactive · Plan your changeover
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Choose & sign
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Frequently asked questions
- When should I start the printer lease renewal process?
- Start 90 days before your term ends. That gives time to request the end-of-term statement, get an independent quote, and schedule a new install with a safety overlap before the return-by date.
- Should I buy out my old printer at end of lease?
- Rarely. Fair-market-value buyout figures are typically set high and the device is by then 3 to 5 years old, out of warranty, and approaching end of useful life. The exception is a low-volume device that still has 1 to 2 years of useful life and a low buyout. Work the maths against running it as an owned device with separate service contracts.
- Can I switch providers without a print outage?
- Yes. Schedule the new device install around 2 weeks before the old return date. Your team uses both devices during the overlap; old device returns on schedule; no outage. We handle the install and scan-to-folder configuration as part of the lease.
- What if my current lease has already auto-renewed?
- Read the renewal terms. Most auto-renewals are at the same rate for 6 to 12 months and can be exited at the next renewal window with proper written notice. Worth getting an independent legal review of the contract if there is any pressure tactic involved. For comparison, LeasemyPrinter agreements do not auto-renew at all, so there is no rollover window to track and nothing extends without your sign-off.
Print security and procurement: the numbers behind a smarter print lease
Independent, sourced data on why a managed, single vendor print fleet matters and how the lease versus buy decision is treated for tax.
Each figure links to its source.
Australian businesses are small
97.3%
Of Australia's 2,729,648 actively trading businesses were small businesses with fewer than 20 employees at 30 June 2025, the segment a printer lease is built for, trading a large upfront purchase for a predictable monthly cost.
Source: Australian Bureau of Statistics · ABS Counts of Australian Businesses, 30 June 2025 (n = 2,729,648)
Print related data loss
56%
Of organisations reported at least one print related data loss in the past year.
For medical, legal, accounting and local government offices, an unmanaged printer that stores and routes confidential documents is a genuine exposure.
Source: Quocirca Print Security Landscape 2025 · Quocirca, July 2025. International survey of 400 IT decision makers (US and Europe)
ATO instant asset write off, 2025 to 2026
$20,000
If you buy equipment outright, eligible small businesses with an aggregated annual turnover under $10 million can immediately deduct the business portion of eligible assets costing less than $20,000, where the asset is first used or installed ready for use between 1 July 2025 and 30 June 2026.
Genuine operating lease payments are instead deductible as a business expense each period.
General information, not tax advice. Confirm the right structure for your situation with your accountant.
Source: Australian Taxation Office · Australian Taxation Office, 2025 to 2026 income year