Lease renewal
Printer Lease Renewal Checklist for Australian Businesses
If your printer or copier lease is ending in the next 6 months, this is the order to do things, and the questions to ask before you sign anything new.
From $160/month ex GST on a 36 to 60 month term, with toner, parts and service included.
Before you enquire
Is there a short term option?
Terms run 36 to 60 months and nothing shorter is offered.
You pick the length at the start, and most businesses take 60 months.
What are my options when the term ends?
You decide between upgrading to a newer model, continuing on the same device, or returning it.
Nothing renews on its own, and any new agreement is quoted in writing first.
Can the equipment be swapped later?
The agreement allows a move to a bigger printer or a different model.
A swap is re priced and confirmed in writing, then delivered usually within about 10 business days of a confirmed order, installation included.
Does leasing suit a small office?
Small offices lease as often as large ones.
Past roughly 500 pages a month, the comparison usually starts to favour leasing once cartridges and unplanned service calls are counted in.
Cartridges and unplanned service calls stop arriving separately and become one monthly set plan.
What if we are partway through an existing agreement?
Yes.
It is common for businesses who contact us to be partway through an existing agreement.
We prepare your quote now and time the new installation to your current lease end date, so there is no overlap and no print outage.
It is worth checking your existing contract notice window early, because those dates are easy to miss.
Call us or submit the form and we will map the changeover with you.
Enquired on Monday and had a printer installed by Friday. Fast, easy, and exactly what we needed.
We have been using Global Document Solutions for about eight years now and would not go anywhere else.
Get your no obligation renewal quote
Quick formStart the printer lease renewal process 90 days before your term ends.
Request your end of term statement (final payment, fair-market-value buyout, return liability), get an independent lease quote for the same volume profile (from $160/month on a 36 to 60 month term), and schedule the new install 2 weeks before the old return date so there is no print outage.
Also audit the old contract for auto renewal clauses that can extend it without your sign-off.
What happens if you wait
- Auto renewal clauses inside 60 to 90 days from term end can extend a contract you do not want to keep.LeasemyPrinter agreements do not auto renew, so you are never locked into a rollover you did not choose.
- Migration without overlap means a print outage during the worst possible week.
- A lease quote requested today is a 2 minute job.Done at term end with no time, you will sign whatever the old dealer puts in front of you.
1. At 90 days out: request your end of term statement
Email your current finance company (not the dealer) and ask in writing for: the final monthly payment date, the buyout figure (fair market value), the documented return process, and any return-condition fees.
Read the auto renewal clause carefully.
Some leases auto-extend for 6 to 12 months unless written notice is given inside a specific window, typically 60 to 90 days before term end.
LeasemyPrinter agreements do not auto renew, so there is no rollover clause to catch you out.
We contact you before your end date to confirm whether you want to upgrade, continue at a reduced rate, or return the equipment at no cost.
See our consumer guarantees page for full terms.
2. At 75 days out: get an independent lease quote
Get at least one quote from a provider not affiliated with your current finance company.
The new quote should cover the same volume profile (mono pages per month, colour pages per month, finishing requirements).
Compare on monthly cost INCLUDING toner and maintenance, not just hardware lease.
A cheaper headline lease with separate toner billing rarely wins on total cost.
Working through this now? We can map the timeline with you.
3. At 60 days out: lock in your renewal decision
If you renew with the existing dealer, get the new term in writing, not as a verbal extension.
Confirm the device model, monthly fee, term length, and what happens at the next end-of-term.
If you switch, schedule the new install for around 2 weeks before the old return-by date.
That gives you a safety overlap if anything goes wrong with the migration.
4. At 14 days out: install + test the new device
Confirm scan to folder paths still work (your IT or our installer will configure this).
Migrate user PIN codes and authentication settings from the old device.
Print a test page from each user account.
Reconfigure default print drivers on staff machines so jobs go to the new device.
5. At return: document the device condition
Photograph the old device before pickup.
Some end of term return condition fees are disputable when there is photo evidence of normal wear.
Get a signed proof of pickup from the courier or technician.
Keep this on file.
Interactive · Plan your changeover
Plan back from your date
Pick your date and we will show how much runway you have to get the right printer in place without a last-minute rush.
- 1
Today
You start here.
- 2
Request a quote
We turn around a tailored quote in under 2 minutes.
- 3
Choose & sign
Pick the device that fits and sign the lease.
- 4
Delivery & install
Installation scheduled to land before your date.
Ready to lock in your lease renewal lease?
Request a tailored quote in under 2 minutes.
Request your lease renewal lease quote
Quick formFrequently asked questions
When should I start the printer lease renewal process?
Start 90 days before your term ends.
That gives time to request the end of term statement, get an independent quote, and schedule a new install with a safety overlap before the return-by date.
Should I buy out my old printer at end of lease?
Rarely.
Fair-market-value buyout figures are typically set high and the device is by then 3 to 5 years old, out of warranty, and approaching end of useful life.
The exception is a low-volume device that still has 1 to 2 years of useful life and a low buyout.
Work the maths against running it as an owned device with separate service contracts.
Can I switch providers without a print outage?
Yes.
Schedule the new device install around 2 weeks before the old return date.
Your team uses both devices during the overlap.
Old device returns on schedule.
No outage.
We handle the install and scan to folder configuration as part of the lease.
What if my current lease has already auto-renewed?
Read the renewal terms.
Most auto-renewals are at the same rate for 6 to 12 months and can be exited at the next renewal window with proper written notice.
Worth getting an independent legal review of the contract if there is any pressure tactic involved.
For comparison, LeasemyPrinter agreements do not auto renew at all, so there is no rollover window to track and nothing extends without your sign-off.
Print security and procurement: the numbers behind a smarter print lease
Independent, sourced data on why a managed, single vendor print fleet matters and how the lease versus buy decision is treated for tax.
Each figure links to its source.
Australian businesses are small
97.3%
Of Australia's 2,729,648 actively trading businesses were small businesses with fewer than 20 employees at 30 June 2025.
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That is the segment a printer lease is built for.
It trades a large upfront purchase for a predictable monthly cost.
According to Australian Bureau of Statistics · ABS Counts of Australian Businesses, 30 June 2025 (n = 2,729,648)
Print related data loss
56%
Of organisations reported at least one print related data loss in the past year.
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An unmanaged printer stores and routes confidential documents.
For medical, legal, accounting and local government offices, that is a genuine exposure.
According to Quocirca Print Security Landscape 2025 · Quocirca, July 2025. International survey of 400 IT decision makers (US and Europe)
ATO instant asset write off, 2025 to 2026 window now closed
$20,000
If you bought equipment outright, the write off applied to eligible small businesses with an aggregated annual turnover under $10 million.
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It covered the business portion of eligible assets costing less than $20,000.
The asset had to be first used, or installed ready for use, between 1 July 2025 and 30 June 2026.
That window has closed.
The threshold for 2026 to 2027 is not yet law, so check the current figure at ato.gov.au.
Genuine operating lease payments are instead deductible as a business expense each period.
General information, not tax advice.
Confirm the right structure for your situation with your accountant.
According to Australian Taxation Office · Australian Taxation Office, 2025 to 2026 income year