Industry: Medical practice / clinic · ~10 staff
Printer Leasing for a Medical Clinic with Around 10 Staff
Pre configured A4 colour MFP for patient records, scan to folder for EHR uploads, secure print release so referral letters never sit on the tray.
Common Questions
Enquired on Monday and had a printer installed by Friday. Fast, easy, and exactly what we needed.
We have been using Global Document Solutions for about eight years now and would not go anywhere else.
Get your medical practice / clinic printer lease quote
From $160/month ex GST · 36 to 60 month term · maintenance and genuine toner included.
No obligation · Same business day response Mon to Fri · Your lease never renews automatically without your written approval.
Quick formFor a medical clinic with around 10 staff in Australia, the recommended lease is one A4 colour multifunction device at 35 to 45 pages per minute.
Specify secure print PIN release, a self encrypting hard drive, and scan to encrypted folder into your patient management system.
It leases from $160/month on a 36 to 60 month term.
Maintenance, toner and remote diagnostics are included for the contract term.
Written by Cyrus Dickie, Founder, LeasemyPrinter. Senior print solutions consultant helping medical practice / clinic businesses size and lease the right print fleet.
What a ~10 staff medical practice / clinic firm is fighting right now
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Referral letters, scripts, and pathology forms ride the same print queue all day.
A device left unattended at reception means patient names and conditions sit on the output tray.
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Receptionists, practice nurses, and GPs share one device.
No per user authentication means no audit trail for privacy compliance.
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Owned devices break the most when GP appointments are stacked.
Wednesday morning at 9am is the worst possible moment for an out of warranty fuser failure.
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Toner and drum reorders are an admin tax.
Practice managers don't need that on their plate.
Recommended setup for a ~10 staff medical practice / clinic firm: pre-specified and ready to quote
- Device class
- 1 × A4 colour multifunction printer (consulting wing) + optional A4 mono in admin
- Mono speed
- 35 to 45 pages per minute
- Colour speed
- 35 to 45 pages per minute
- Monthly volume
- 5,000 to 10,000 pages per month
- Finishing
- Auto duplex, stapling for referral packs
- Security
- Self encrypting hard drive
- Secure print PIN release: patient correspondence never sits unattended
- Per user authentication for receptionist / nurse / GP roles
- Scan to encrypted folder into the file structure used by systems such as Best Practice, Medical Director or Genie
- Automatic data overwrite between jobs
- Typical lease
From $160/month ex GST on a 36 to 60 month term, with maintenance, genuine consumables, and remote diagnostics included for the contract term.
Final monthly is calculated against your specific volume mix at quote.
Interactive · Right-size your printer
Find the right printer in 10 seconds
Three quick taps and we will point you to the device class that fits how your team actually prints. Then request a tailored quote.
Indicative guide only
- This tool suggests a device class. It does not quote a price.
- Leases start from $160/month ex GST on a 36–60 month term (entry tier published price).
- Your final monthly cost is set by the finance provider when the lease is signed.
Your suggested fit
A4 colour multifunction
An everyday A4 colour multifunction for client-facing documents and general office printing at low to moderate volumes.
Get a quote for your medical practice / clinic businessPrinter Leasing Costs in Medical practice / clinic
From $160
per month ex GST
36 to 60 month term
custom quoted above that
All inclusive
maintenance and toner
Next Business Day
onsite service response
All leases include maintenance, toner, repairs, and onsite service for Medical practice / clinic businesses. Flexible 3 to 5 year terms available. Per page rates are quoted with each lease based on device, term and volume.
▶Full lease summary
- Monthly lease starting from$160/mo ex GST · 36 to 60 month term
- Per page ratesQuoted per lease
- Most common term60 months
- Flexible terms36, 60 months
- Typical savings vs buyingUp to 20 to 30%*
- Onsite response timeNext business day
Total cost is quoted by your finance provider and varies by term and equipment selected.
According to LeasemyPrinter · Data current: March 2026
*Based on comparison of total cost of ownership over 60 months for typical SME print volumes (2,000 to 10,000 pages/month). Individual savings vary.
Why a ~10 staff medical practice / clinic firm leases instead of buys
Maintenance and toner are inside the monthly fee.
The practice manager doesn't reorder consumables.
Next business day onsite service response Australia wide for confirmed service requests means a Wednesday morning failure is fixed by Thursday, not a week of a broken referral workflow.
Scan to EHR is configured at install.
No IT consultant fees to integrate the device with Best Practice or Medical Director.
Lease aligns with practice cash flow rather than a $5,000+ capital purchase.
Ready to lease the right setup for your medical practice / clinic firm?
Request a tailored quote in under 2 minutes. Pre configured for ~10 staff.
Get your medical practice / clinic lease quote
From $160/month ex GST · 36 to 60 month term · maintenance and genuine toner included.
No obligation · Same business day response Mon to Fri · Your lease never renews automatically without your written approval.
Quick formFrequently asked questions
What size printer suits a 10 staff medical clinic?
A single A4 colour multifunction device at 35 to 45 pages per minute is the sweet spot.
It handles 5,000 to 10,000 pages per month, covering referrals, scripts, pathology requests, and patient handouts, with auto duplex and stapling.
Larger A3 devices are oversized for this volume and slower at the tray for short jobs.
Does the device integrate with our patient management software?
Yes.
Scan to encrypted folder is configured at install to drop into the file structure used by systems such as Best Practice, Medical Director or Genie, or your EHR.
Files are named with patient identifier and date, ready for upload by the practice nurse.
How is patient privacy protected?
Every device ships with self encrypting hard drives, secure print PIN release, and automatic data overwrite between jobs.
Patient correspondence only prints when the GP or nurse authenticates at the device.
At lease end the drive is securely sanitised and a sanitisation certificate is provided.
What if the printer breaks down during clinic hours?
Next business day onsite service response Australia wide (for confirmed service requests), with a remote diagnostic call typically within hours.
Most paper jams and consumable issues are walked through over the phone within minutes.
For hardware failures needing more than a day to repair, ask about a loaner device when the fault is logged.
Availability is confirmed case by case.
Print security and procurement for medical practice / clinic firms
Independent, sourced data on why a managed, single vendor print fleet matters and how the lease versus buy decision is treated for tax.
Each figure links to its source.
Australian businesses are small
97.3%
Of Australia's 2,729,648 actively trading businesses were small businesses with fewer than 20 employees at 30 June 2025, the segment a printer lease is built for, trading a large upfront purchase for a predictable monthly cost.
Source: Australian Bureau of Statistics · ABS Counts of Australian Businesses, 30 June 2025 (n = 2,729,648)
Print related data loss
56%
Of organisations reported at least one print related data loss in the past year.
For medical, legal, accounting and local government offices, an unmanaged printer that stores and routes confidential documents is a genuine exposure.
Source: Quocirca Print Security Landscape 2025 · Quocirca, July 2025. International survey of 400 IT decision makers (US and Europe)
ATO instant asset write off, 2025 to 2026
$20,000
If you buy equipment outright, eligible small businesses with an aggregated annual turnover under $10 million can immediately deduct the business portion of eligible assets costing less than $20,000, where the asset is first used or installed ready for use between 1 July 2025 and 30 June 2026.
Genuine operating lease payments are instead deductible as a business expense each period.
General information, not tax advice.
Confirm the right structure for your situation with your accountant.
Source: Australian Taxation Office · Australian Taxation Office, 2025 to 2026 income year