Photocopier and Copier Lease Cost: Priced Like Printers

Cyrus Dickie

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How Much to Lease a Copier in Australia?

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Last updated: September 2026

How Much to Lease a Copier in Australia?

A photocopier or copier lease in Australia is quoted in the same entry band as office printer leasing, which starts from $160 a month ex GST with toner, parts, and onsite service included on a 3 to 5 year term.

Fact checked and verified

Last reviewed: September 2026

by Cyrus Dickie, Founder

Any figure depends on what the machines are actually doing. For a business with several sites, our sister site Managed Printer Services offers a managed print assessment with no site visit ↗, which asks for your addresses and page counts to size the fleet. Our own leases work differently: you only buy paper.

How it works

Which monthly cost band fits your office?

The Australian printer lease market sits in four broad monthly bands (ex GST, all inclusive). Find the band that matches your team and volume, then get a tailored quote. Figures are indicative market benchmarks, not LMP quotes.

A4 mono MFPfrom $80 to $150
1 to 5 staff, under 1,000 pages per month
A4 colour MFPfrom $150 to $220
5 to 15 staff, 1,000 to 3,000 pages per month
A3 colour MFPfrom $220 to $320
10 to 30 staff, 3,000 to 8,000 pages per month
A3 colour high volumefrom $320 to $500+
30+ staff, 8,000+ pages per month, finishing options

Indicative market benchmarks compiled from publicly published Australian printer lease pricing (May 2026).

All inclusive bands assume the lease bundles equipment, scheduled service, parts and toner consumables.

Your formal quote depends on the device, term, monthly page volume and finance provider.

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Printer lease cost bands in Australia (indicative)

The Australian printer lease market sits in four broad monthly bands.

Figures below are indicative market benchmarks compiled from publicly published Australian pricing as at May 2026, not LMP quotes.

Your formal quote depends on the device, term, monthly page volume and finance provider.

Device class	Typical use case	Monthly band (ex GST, all inclusive)
A4 mono MFP	1 to 5 staff, under 1,000 pages per month	from $80 to $150 a month
A4 colour MFP	5 to 15 staff, 1,000 to 3,000 pages per month	from $150 to $220 a month (LMP entry $160 a month ex GST on a 36 to 60 month term)
A3 colour MFP	10 to 30 staff, 3,000 to 8,000 pages per month	from $220 to $320 a month
A3 colour high volume	30+ staff, 8,000+ pages per month, finishing options	from $320 to $500+ a month

Indicative market benchmarks compiled from publicly published Australian printer lease pricing (May 2026).

All inclusive bands assume the lease bundles equipment, scheduled service, parts and toner consumables.

Toner, parts, service labour and call outs are included in the monthly fee, so the only thing you buy is paper.

Ready to shortlist a machine? Compare Toshiba vs Kyocera printer lease options or request a like for like quote below.

At a glance

•
Toshiba eStudio specification sheets list the entry class A3 mono multifunction eStudio 2528A at around 25 pages per minute at 1200 by 1200 dpi.
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Australian office printer leases at the entry tier start from $160 a month ex GST on a 36 to 60 month term, based on the Kyocera Australia product specification benchmark.
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A3 multifunction copiers consolidate print, copy, and scan into one device with a single service contract.

What 25 pages per minute at 1200 dpi means in practice

Toshiba eStudio specification sheets list the entry class A3 mono multifunction eStudio 2528A at around 25 pages per minute at 1200 by 1200 dpi.

A 25 page per minute speed handles most SME workloads, including quote packs and floor plans coming off the same A3 tray.

The 1200 dpi rating delivers crisp small text and accurate line work for legal, engineering, and architectural documents.

How copier lease pricing compares to office printer pricing

Australian office printer leases at the entry tier start from $160 a month ex GST on a 36 to 60 month term, based on the Kyocera Australia product specification benchmark.

A3 multifunction copiers in the same volume band typically sit close to that benchmark and scale up with finishing options, scan workflows, and security tooling.

A precise quote depends on monthly print volume, finisher requirements, and the security and workflow tooling needed on the device.

Why an A3 multifunction is the SME default

A3 multifunction copiers consolidate print, copy, and scan into one device with a single service contract.

Quote packs, floor plans, presentations, and proposal stitching all run from the same tray and the same toner cartridge.

An A4 only desktop will choke at lower speeds when the team is racing a tender deadline.

No obligation quoteUpgrade when your needs changeFrom $160 a month ex GST on a 36 to 60 month termYou only buy paperAlready in a lease? We work to your end date5.0 from 150 Google reviews

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Frequently asked questions

What is the standard speed for an entry A3 mono copier in Australia?

Entry class A3 mono multifunction copiers in Australia run around 25 pages per minute at 1200 by 1200 dpi, in line with the Toshiba eStudio 2528A specification.

How does copier lease pricing compare to office printer lease pricing?

Australian office printer leases at the entry tier start from $160 a month ex GST on a 36 to 60 month term, based on Kyocera Australia product specifications.

A3 multifunction copiers in the same volume band typically sit close to that benchmark and scale up with finishing options.

What does a copier lease include?

A copier lease typically includes the device, professional installation, all break fix maintenance, parts, and toner.

There are no per page charges: the only thing you buy is paper.

Why does an SME need an A3 multifunction rather than an A4 desktop?

An A3 multifunction handles quote packs, floor plans, and proposal stitching off the same tray.

An A4 desktop is too slow for tender deadlines and lacks the paper handling for larger documents.

How much does it cost to lease a photocopier in Australia?

Photocopier lease pricing follows the same bands as copier leasing: the entry tier starts from $160 a month ex GST on a 3 to 5 year term with toner, parts, and onsite service included, and the monthly figure scales with device speed, finishing options, and workflow tooling.

Researching, not ready for a quote yet?

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The lease vs buy comparison
Contract red flags
The key questions to ask any provider before signing

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Cyrus Dickie

Founder, LeasemyPrinter (Global Document Solutions Pty Ltd)

You deal with the founder directly, from first quote to ongoing support, since 2010.