A3 or A4 Multifunction Lease: Sizing a Small Business Copier by Volume

To lease a copier for an Australian small business, choose a multifunction device sized to your monthly page volume, pick a 36 or 60 month term, and confirm the lease includes hardware, installation, toner, maintenance and onsite support. Typical small business copier leases start from $160 a month ex GST on a 36 to 60 month term, with no upfront cost.

Step 1: Estimate your monthly print volume

Most small businesses with 5 to 20 staff print between 1,000 and 5,000 pages per month.

Count printer toner replacements over the last quarter or pull page counts from existing devices.

Volume drives the device class:

• Under 1,500 pages a month: A4 colour multifunction printer is sufficient.
• 1,500 to 5,000 pages a month: A3 colour multifunction printer with a single paper tray.
• Over 5,000 pages a month: A3 colour multifunction with additional paper trays and finishing options. Print rooms and offices above 50,000 pages a month suit a commercial printer lease instead.

Step 2: Decide on features that actually matter

For small business copiers, the features that change daily productivity are duplex (double-sided) printing and scanning, network scan to email, mobile and cloud print, and a touchscreen control panel. Stapling, hole-punch and booklet finishing are useful only if you produce bound documents weekly.

Step 3: Choose a lease term

Lease terms in Australia run from 12 to 60 months.

The most common small business choice is 36 to 60 months because it produces the lowest monthly payment.

Compare the total paid across the full term as well as the monthly payment, because the two move differently as the term changes.

Step 4: Confirm what is included

A correctly structured small business copier lease includes:

• Hardware (new or certified refurbished)
• Professional installation and network configuration
• All maintenance, repairs and servicing
• Toner and consumables (paper is excluded)
• Priority technical support and team training

The lease excludes paper.

Tax-deductibility of lease payments is generally available for Australian businesses; confirm with your accountant.

For a full breakdown of inclusions and what is quoted separately, see what's included in a printer lease.

Typical monthly cost

A small business A4 multifunction lease starts from $160 a month ex GST on a 36 to 60 month term.

An A3 colour multifunction lease is priced to your volume on a written quote, on a 36 to 60 month term.

Both monthly prices include all maintenance and toner.

Next step

Request a free copier lease quote with your monthly page volume, colour-vs-mono mix and preferred term length, or call 1300 873 460 for a same business day response. See how much it costs to lease a printer in Australia for tier-by-tier pricing.

Leasing for a specific sector? See our pre-configured guides to printer leasing for real estate agencies and printer leasing for construction and trades.

Small operators in a regional town usually sit in the A4 band described above rather than the A3 one, because their volume is spread across quotes, invoices and customer paperwork.

That sizing is worked through for a smaller market on Margaret River small business printer leasing.

Seasonal trade adds its own wrinkle, covered on the Forster and Tuncurry Toshiba printer lease page, where one agreement holds the document budget steady through peak and quiet months.