Printer and copier leasing glossary
Leasing a business printer comes with its own vocabulary. These plain-English definitions explain the contract, device, service, and finance terms you will meet when you compare a Toshiba eStudio lease across the Mid North Coast, so you can read a quote with confidence. Lease pricing starts from $189/month ex GST on a 36 to 60 month term, with maintenance and genuine toner included.
Lease mechanics
How a printer or copier lease contract is structured, billed, and measured.
- Operating LeaseAn operating lease lets a business use equipment such as a printer for a fixed term and return it at the end, without taking ownership.
- Finance LeaseA finance lease is an agreement under which a business effectively finances the purchase of equipment and carries most of the risks of ownership.
- Cost Per Page (CPP)Cost per page (CPP) is the per-impression charge billed for each page a leased printer produces, covering toner and the consumable component of the contract.
- Meter ReadingA meter reading is the page count recorded by a leased printer, used to calculate the cost-per-page charges billed each month.
- Lease TermA lease term is the fixed contract period, stated in months, during which you pay to use the equipment.
Devices and specifications
The hardware terms and spec-sheet language used to choose the right office machine.
- Multifunction Printer (MFP)A multifunction printer (MFP) is a single office device that combines print, copy, scan, and fax in one unit.
- A3 vs A4 PrinterA3 and A4 are paper sizes. An A3 multifunction printer handles both sizes, while an A4 desktop cannot print A3 at all.
- Duplex PrintingDuplex printing is the ability to print on both sides of a page automatically in one pass.
- Pages Per Minute (PPM)Pages per minute (ppm) is the rated output speed of a printer, measuring how many A4 pages it produces in a minute.
- Scan to Folder and Scan to EmailScan to folder sends a scanned document straight to a shared network or cloud folder. Scan to email delivers it as an email attachment.
Managed print and service
The service wrapper around the device, from monitoring to maintenance models.
- Managed Print Services (MPS)Managed print services (MPS) is an arrangement where one provider supplies, maintains, and supports your whole print fleet under a single contract.
- Print FleetA print fleet is the full set of printers and copiers a business runs across one or more sites under a single service arrangement.
- Remote DiagnosticsRemote diagnostics is the secure, automated monitoring of a leased printer so faults and low toner are caught before they cause downtime.
- Break-Fix MaintenanceBreak-fix is a reactive support model where you pay for each service call and part only when something breaks, with no ongoing contract.
Finance and accounting
How a lease is treated for budgeting, tax, and GST in an Australian business.
- OpEx vs CapExOpEx is the day-to-day cost of running a business. CapEx is one-off spending on owned assets. A printer lease is generally OpEx.
- Residual ValueResidual value is the estimated worth of leased equipment at the end of the term, and it determines who carries the end-of-lease risk.
- GST on Printer LeasesPrinter lease payments attract GST at 10%. Quotes are usually shown ex GST, and GST-registered businesses can generally claim the GST back.
Service and coverage
Local-service concepts that matter when you lease in regional NSW.
- Next Business Day Onsite ResponseA service commitment to dispatch a technician to your premises by the close of the next working day after a confirmed service request.
- Authorised Dealer and Service CentreA Toshiba authorised dealer is approved by Toshiba to supply and service its products with genuine parts and manufacturer support.
- Service Area and Coverage AreaA service area is the geographic boundary within which a provider commits to onsite maintenance at the contracted service level.
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