Industry: Construction and trades · head office plus site and project offices
Printer and Copier Leasing for Construction and Trades
Pre configured A3 colour multifunction fleet for head office and site offices, built for plan sets, marked up drawings, variations and compliance documents, with scan to cloud and durable devices that hold up in dusty site environments.
Common Questions
Do I have to commit to a long contract?
Terms run 36 to 60 months.
Many businesses choose a 36 or 48 month lease, and you pick the term at the start.
What happens at the end of the lease?
You choose: (1) Upgrade to the latest model, (2) Continue at a reduced rate, or (3) Return at no cost.
No surprises, transparent pricing.
What if my printing needs change?
Upgrade to a bigger printer or swap models anytime.
New equipment is delivered within 10 business days of a confirmed lease order, with installation included.
Is my business too small to lease?
If you print more than around 500 pages a month, an all inclusive lease is typically simpler to budget for.
It replaces a desktop inkjet plus cartridges and unplanned service callouts.
Maintenance, genuine toner and remote diagnostics are included in one monthly set plan for the contract term.
We are already leasing a printer. Can we still get a quote?
Yes.
It is common for businesses who contact us to be partway through an existing agreement.
We prepare your quote now and time the new installation to your current lease end date, so there is no overlap and no print outage.
It is worth checking your existing contract notice window early, because those dates are easy to miss.
Call us or submit the form and we will map the changeover with you.
Enquired on Monday and had a printer installed by Friday. Fast, easy, and exactly what we needed.
We have been using Global Document Solutions for about eight years now and would not go anywhere else.
Get your construction and trades printer lease quote
Quick formFrom
$160/month
ex GST
Lease term
36 to 60 months
- Maintenance and genuine toner included
- You only buy paper
- Same business day response, Mon to Fri
- No obligation, and no automatic renewal without your written approval
For a construction or trades business in Australia with a head office and one or more site or project offices, the recommended lease is one or more A3 colour multifunction devices at 45 to 55 pages per minute.
Specify A3 plan printing, scan to cloud for signed variations and site photos, secure print release, and durable high duty hardware for active project cycles.
Entry tier single devices lease from $160/month ex GST on a 36 to 60 month term.
The multi device A3 colour fleet recommended here is quoted above that entry price, sized to your final volume and device mix.
Maintenance, toner and remote diagnostics are included for the contract term.
Written by Cyrus Dickie, Founder, LeasemyPrinter.
Senior print solutions consultant helping construction and trades businesses size and lease the right print fleet.
What a multi site construction or trades business is fighting right now
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Plan sets, A3 drawings, scopes of work and RFIs need to be printed, marked up, reprinted and distributed across multiple sites, and A4 only or low duty devices bottleneck every revision cycle while project teams drive to a print shop or email files to subcontractors who print them incorrectly.
- ×
Site offices are dusty, humid and rough on hardware, so consumer grade and entry level devices clog, jam or fail within months, leaving project managers without a working printer during concrete pours, inspections or handover weeks when documentation pressure is highest.
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Progress claims, tax invoices, WHS compliance registers and variation notices are time critical, so when the only device on site is out of toner or offline, the paperwork that triggers payment gets delayed, and so does cash flow.
- ×
Running separate accounts for head office and each site office means multiple service contracts, mismatched toner families, and no single point of contact when something goes wrong, and consolidating onto one lease agreement is the obvious fix that most builders have never been offered.
Recommended setup for a multi site construction or trades business: pre-specified and ready to quote
- Device class
- 1 × A3 colour multifunction printer at head office + 1 × A3 colour MFP per active site or project office
- Mono speed
- 45 to 55 pages per minute
- Colour speed
- 45 to 55 pages per minute
- Monthly volume
- 10,000 to 20,000 pages per device per month
- Finishing
- Auto duplex and stapling for variation packs and compliance registers, with an A3 bypass tray for plan sets and drawing revisions
- Security
- Secure print PIN release so progress claims and contract documents do not sit unattended on the output tray
- Scan-to-cloud and scan to email for signed variations, site photos and inspection checklists from any site office
- User authentication to control access across a mixed team of office staff, site managers and subcontractors using shared devices
- Self encrypting hard drive with automatic data overwrite between jobs on supported models
- Typical lease
From $160/month ex GST on a 36 to 60 month term, with maintenance, genuine consumables, and remote diagnostics included for the contract term.
Final monthly is calculated against your specific volume mix at quote.
Interactive · Right-size your printer
Find the right printer in 10 seconds
Three quick taps and we will point you to the device class that fits how your team actually prints. Then request a tailored quote.
Indicative guide only
- This tool suggests a device class. It does not quote a price.
- Leases start from $160/month ex GST on a 36–60 month term (entry tier published price).
- Your final monthly cost is set by the finance provider when the lease is signed.
Your suggested fit
A4 colour multifunction
An everyday A4 colour multifunction for client-facing documents and general office printing at low to moderate volumes.
Get a quote for your construction and trades businessPrinter Leasing Costs in Construction and trades
From $160
per month ex GST
36 to 60 month term
custom quoted above that
All inclusive
maintenance and toner
Next Business Day
onsite service response
All leases include maintenance, toner, repairs, and onsite service for Construction and trades businesses. Terms run 3 to 5 years. There are no per page charges: the only thing you buy is paper.
▶Full lease summary
- Monthly lease starting from$160/mo ex GST36 to 60 month term
- Per page chargesNone. You only buy paper
- Most common term60 months
- Term options36, 60 months
- Typical savings vs buyingUp to 20 to 30%*
- Onsite response timeNext business day
Total cost is quoted by your finance provider and varies by term and equipment selected.
According to LeasemyPrinter · Data current: March 2026
*Based on comparison of total cost of ownership over 60 months for typical SME print volumes (2,000 to 10,000 pages/month). Individual savings vary.
Why a multi site construction or trades business leases instead of buys
Project portfolios grow and contract, so a lease lets you add a device for a new site office and retire it at project close without a capital write off, keeping equipment aligned to active work rather than the balance sheet.
Confirm the tax treatment with your accountant.
Maintenance, toner and service calls are inside the monthly fee, so site managers are not sourcing consumables from a hardware store or waiting on a repair quote during a handover week.
One master agreement can cover head office and every active site office, with one invoice, one renewal date, and one contact number when something needs fixing.
Devices refresh at term end, so a construction business that runs hard on hardware is not carrying a four year old high mileage device through its next major project.
Built for the site office
Why trades lease A3: see a plan set at true size
Flip the same drawing between A4 and A3 — watch the dimensions and mark-ups that crews work from shrink or stay legible.
A3: dimensions, mark-ups and RFIs stay legible
Full plan sets, marked-up drawings and RFIs print at the scale the trades actually read on site — no squinting, no misread dimensions, no re-prints.
Pre-configured for this
A3 colour multifunction, 45 to 55 ppm, with an A3 bypass tray for plan sets and drawing revisions.
Ready to lease the right setup for your construction and trades firm?
Request a tailored quote in under 2 minutes. Pre configured for head office plus site and project offices.
Get your construction and trades lease quote
Quick formFrom
$160/month
ex GST
Lease term
36 to 60 months
- Maintenance and genuine toner included
- You only buy paper
- Same business day response, Mon to Fri
- No obligation, and no automatic renewal without your written approval
Frequently asked questions
What printer or copier does a construction business need for A3 plan printing?
The standard recommendation for a builder or contractor is an A3 colour multifunction device at 45 to 55 pages per minute, which handles full size plan sets, drawing revisions, variation packs and WHS registers without scaling documents down to A4.
Head office typically runs a higher duty unit while each active site office is equipped with a durable mid range A3 MFP that can handle the dust and intermittent use environment of a site shed or demountable.
Can one lease cover both head office and multiple site offices?
Yes.
One master lease agreement can cover head office plus one or more site or project offices, with devices added or retired as projects start and finish.
Billing is consolidated onto a single monthly invoice and toner family is matched across the fleet so consumables are interchangeable.
Brands available include Kyocera, HP, Toshiba and Brother.
How does scan to cloud work for site documents and signed variations?
Scan-to-cloud and scan to email are configured at install so site managers can scan a signed variation, a site instruction or a set of inspection photos directly from the device into a shared folder, a project management platform, or email, without needing to return to head office.
Documents are timestamped at the device, which supports dispute resolution if variation sign off is later questioned.
What service response can we expect if a site office printer breaks down?
Next business day onsite service response Australia wide for confirmed service requests, with same business day phone and remote support.
Most paper jams and consumable faults are resolved over the phone in minutes.
For hardware failures needing more than a day to repair, ask about a loaner device when the fault is logged so a deadline or inspection does not stall for equipment.
Availability is confirmed case by case.
Print security and procurement for construction and trades firms
Independent, sourced data on why a managed, single vendor print fleet matters and how the lease versus buy decision is treated for tax.
Each figure links to its source.
Australian businesses are small
97.3%
Of Australia's 2,729,648 actively trading businesses were small businesses with fewer than 20 employees at 30 June 2025, the segment a printer lease is built for, trading a large upfront purchase for a predictable monthly cost.
Source: Australian Bureau of Statistics · ABS Counts of Australian Businesses, 30 June 2025 (n = 2,729,648)
Print related data loss
56%
Of organisations reported at least one print related data loss in the past year.
For medical, legal, accounting and local government offices, an unmanaged printer that stores and routes confidential documents is a genuine exposure.
Source: Quocirca Print Security Landscape 2025 · Quocirca, July 2025. International survey of 400 IT decision makers (US and Europe)
ATO instant asset write off, 2025 to 2026 window now closed
$20,000
If you bought equipment outright, eligible small businesses with an aggregated annual turnover under $10 million could immediately deduct the business portion of eligible assets costing less than $20,000, where the asset was first used or installed ready for use between 1 July 2025 and 30 June 2026.
That window has closed and the threshold for 2026 to 2027 is not yet law, so check the current figure at ato.gov.au.
Genuine operating lease payments are instead deductible as a business expense each period.
General information, not tax advice.
Confirm the right structure for your situation with your accountant.
Source: Australian Taxation Office · Australian Taxation Office, 2025 to 2026 income year