How to Choose the Right Office Printer in Australia
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Quick formLast updated: September 2026
How to Choose the Right Office Printer in Australia
To choose the right office printer lease, size the device to your monthly page volume first, then decide A4 versus A3 and mono versus colour, then match the service tier to that volume.
Printer lease cost bands in Australia (indicative)
The Australian printer lease market sits in four broad monthly bands.
Figures below are indicative market benchmarks compiled from publicly published Australian pricing as at May 2026, not LMP quotes.
Your formal quote depends on the device, term, monthly page volume and finance provider.
| Device class | Typical use case | Monthly band (ex GST, all inclusive) |
|---|---|---|
| A4 mono MFP | 1 to 5 staff, under 1,000 pages per month | from $80 to $150 a month |
| A4 colour MFP | 5 to 15 staff, 1,000 to 3,000 pages per month | from $150 to $220 a month (LMP entry $160 a month ex GST on a 36 to 60 month term) |
| A3 colour MFP | 10 to 30 staff, 3,000 to 8,000 pages per month | from $220 to $320 a month |
| A3 colour high volume | 30+ staff, 8,000+ pages per month, finishing options | from $320 to $500+ a month |
Indicative market benchmarks compiled from publicly published Australian printer lease pricing (May 2026).
All inclusive bands assume the lease bundles equipment, scheduled service, parts and toner consumables.
Toner, parts, service labour and call outs are included in the monthly fee, so the only thing you buy is paper.
Ready to shortlist a machine? Compare Toshiba vs Kyocera printer lease options or request a like for like quote below.
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At a glance
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Capture the monthly page count and split it across mono and colour, A4 and A3.
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A4 mono workhorses suit text heavy small offices that rarely need colour or A3.
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ABS counted around 1,950 active ANZSIC 161 Printing enterprises in June 2024, providing a deep supplier pool across every state.
Step 1: Size the volume and the page mix
Capture the monthly page count and split it across mono and colour, A4 and A3.
A small office under 2,000 pages per month sits in a different equipment class to a 20,000 page per month operation.
A volume forecast that overshoots leaves the buyer paying for a device that never runs hot, while undershooting forces upgrades inside the term.
Step 2: Pick the equipment class
A4 mono workhorses suit text heavy small offices that rarely need colour or A3.
A3 multifunction devices suit teams running quote packs, floor plans, presentations, and finishing inside one box.
Production class units sit further up the curve for marketing, signage, and high volume mailing operations.
Step 3: Choose the service and supply backstop
ABS counted around 1,950 active ANZSIC 161 Printing enterprises in June 2024, providing a deep supplier pool across every state.
IBISWorld values the Australian printing industry at roughly $5.6 billion in revenue across 2024, indicating that parts, toner, and break fix supply chains are well capitalised.
A managed lease with a national service contract leans on that supply chain, so a faulty drum in regional Australia is a callout, not a freight problem.
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Quick formFrequently asked questions
What is the first step in choosing an office printer?
Capture the monthly page count and split it across mono and colour, A4 and A3.
The volume profile decides the equipment class before any vendor or model conversation.
How big is the Australian printing industry that stands behind office printer leases?
IBISWorld values the Australian printing industry at roughly $5.6 billion in revenue across 2024.
ABS counted around 1,950 active ANZSIC 161 printing businesses in June 2024.
When should an office choose A3 over A4?
Choose A3 when the team prints quote packs, floor plans, larger marketing material, or finished documents that need stapling or booklet folding inside one device.
Pure text offices can stay on A4.
How does the supplier base affect service reliability?
A deep supplier base of around 1,950 ANZSIC 161 printing businesses across the country means parts, toner, and break fix supply stays competitive.
National service contracts lean on that supply chain in regional locations.
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- The lease vs buy comparison
- Contract red flags
- The key questions to ask any provider before signing
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Cyrus Dickie
Founder, LeasemyPrinter (Global Document Solutions Pty Ltd)
You deal with the founder directly, from first quote to ongoing support, since 2010.
Authored by Cyrus Dickie, Founder at LeasemyPrinter (Global Document Solutions Pty Ltd). In the industry since 2010.