Industry: Legal practice · ~20 lawyers
Printer Leasing for a Legal Practice with Around 20 Lawyers
Without a record of who printed what, a shared printer can put client files and confidential briefs at risk.
Pre configured A3 colour MFP for high volume brief packs and discovery print, full audit log per user, scan to encrypted folder for matter management.
Before you enquire
Do I have to commit to a long contract?
The available terms are 36 to 60 months, and there is nothing briefer on offer.
A shorter term carries a higher monthly figure and a longer one a lower figure, so you can trade one against the other.
What happens on the final month?
Three paths, and the choice is yours: upgrade to a newer device, carry on with the current one, or return it.
Nothing renews on its own and nothing starts without your written approval.
What if my printing needs change?
If the workload grows, the device can grow with it, once the change is quoted and agreed in writing.
Once a lease order is confirmed the replacement is delivered within 10 business days, with installation included.
How much printing makes a lease worthwhile?
There is no minimum size.
The useful test is volume.
Above about 500 pages a month, one monthly set plan is normally simpler.
It covers maintenance, genuine toner and remote diagnostics, instead of buying cartridges and paying for callouts.
We are already leasing a printer. Can we still get a quote?
Yes, and it is a common position to be in.
We quote now and set the installation against your current lease end date, so there is no overlap and no outage.
Check your existing notice window early, because those dates are easy to miss.
Enquired on Monday and had a printer installed by Friday. Fast, easy, and exactly what we needed.
Get your legal practice printer lease quote
For a legal practice with around 20 lawyers in Australia, the recommended lease is one A3 colour multifunction device at 45 to 55 pages per minute, supported by an A4 colour MFP for the back office.
Specify booklet finishing, secure print PIN release, and full per user audit logging.
Single entry tier devices start at $160 a month ex GST on a 36 to 60 month term, and the two device setup recommended for a practice of this size is quoted above that figure once your volume is set.
Every monthly fee includes toner, parts, service labour and call outs, so paper is the only thing you buy.
Copier lease, photocopier lease and printer lease name one agreement, because the leased machines do all three jobs.
Kyocera, HP, Toshiba and Brother multifunction copiers are supplied Australia wide on the same terms.
Written by Cyrus Dickie, Founder, LeasemyPrinter. Senior print solutions consultant helping legal practices size and lease the right print fleet.
Recommended setup for a 20 lawyer legal practice, specified and ready to quote
- Device class
- 1 × A3 colour multifunction printer (main) + 1 × A4 colour MFP (back office)
- Mono speed
- 45 to 55 pages per minute
- Colour speed
- 45 to 55 pages per minute
- Monthly volume
- 20,000 to 30,000 pages on the main MFP
- Finishing
- Stapler, hole punch, booklet maker for brief packs and bundles of authorities
- Security
- Self encrypting hard drive on supported models
- Secure print PIN release: confidential briefs do not sit on the print tray
- Per user audit log for matter cost recovery
- Scan to encrypted folder direct to the matter management system
- User authentication via Active Directory, Microsoft 365 or LDAP
- Typical lease
From $160 a month ex GST on a 36 to 60 month term.
The fee covers the equipment, toner, parts, service labour and call outs, so you only buy paper.
Your final monthly figure is quoted in writing for the device you choose.
The print problems this setup is specified around
- ×
Brief packs and bundles of authorities run 100 to 500 pages per matter.
When slow A4 devices choke, work can spill onto home printers, which raises a privilege risk.
- ×
Discovery print is bursty.
The firm needs spare capacity at peak without paying for it year round.
- ×
Confidential matters (family, criminal, commercial litigation) cannot sit on an unattended print tray.
Walk up exposure is a duty of care failure.
- ×
Per matter cost recovery requires knowing exactly who printed what.
Generic devices don't give you that audit trail.
Printer Leasing Costs for legal practices
From $160
per month ex GST
36 to 60 month term
custom quoted above that
All inclusive
maintenance and toner
Next Business Day
onsite service response
All leases include maintenance, toner, repairs, and onsite service for legal practices. Terms run 3 to 5 years. There are no per page charges: the only thing you buy is paper.
▶Full lease summary
- Per page chargesNone. You only buy paper
- Lowest monthly figure60 month term
- Term options36 to 60 months
- Onsite response timeNext business day
Total cost is quoted by your finance provider and varies by term and equipment selected.
According to LeasemyPrinter · Data current: March 2026
Why a 20 lawyer legal practice leases instead of buys
Discovery and trial preparation volume is lumpy.
The lease covers the device whether you print 5,000 or 50,000 pages this month.
Per matter cost recovery is built in.
The audit log feeds directly into your billing.
Devices refresh at term end.
No running nine year old MFDs through a complex commercial trial bundle.
One agreement covers the firm.
Partner promotions and lateral hires don't each trigger a procurement cycle.
Interactive · Right-size your printer
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Three quick taps and we will point you to the device class that fits how your team actually prints. Then request a tailored quote.
Indicative guide only
- This tool suggests a device class. It does not quote a price.
- Leases start from $160 a month ex GST on a 36 to 60 month term (entry tier published price).
- Your final monthly cost is set by the finance provider when the lease is signed.
Your suggested fit
A4 colour multifunction
An everyday A4 colour multifunction for client-facing documents and general office printing at low to moderate volumes.
Get a quote for your legal practiceMatch this device class to a written quote
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Frequently asked questions
How fast a printer does a 20 lawyer firm need?
A main A3 colour MFP at 45 to 55 pages per minute handles brief packs of 200 to 500 pages without queueing.
The back office A4 MFP runs admin, accounts and intake at 35 to 45 pages per minute.
Together they cover 20 to 30 thousand pages per month with comfortable headroom for discovery and trial preparation peaks.
How does the audit log help with matter billing?
Every print, copy and scan job is tagged to the authenticating user and exported as a CSV (or pushed to your practice management system).
Per matter cost recovery becomes accurate to the page rather than a flat rate estimate.
What happens if we open a second office?
The lease can extend to a second location on the same agreement.
Toner supply and service contract carry across.
Devices, monthly fee and renewal date stay synchronised so the practice manager has one date to track.
Are confidential briefs safe on a leased device?
Each device is specified with a self encrypting hard drive on supported models, secure print PIN release, and automatic data overwrite.
Confidential briefs only release when the lawyer authenticates at the device.
At lease end the drive is securely sanitised before the device leaves the firm, and a service report is provided.
Print security and procurement for legal practices
Independent, sourced data on why a managed, single vendor print fleet matters and how the lease versus buy decision is treated for tax.
Each figure links to its source.
Australian businesses are small
97.3%
Of Australia's 2,729,648 actively trading businesses were small businesses with fewer than 20 employees at 30 June 2025.
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That is the segment a printer lease is built for.
It trades a large upfront purchase for a predictable monthly cost.
According to Australian Bureau of Statistics · ABS Counts of Australian Businesses, 30 June 2025 (n = 2,729,648)
Print related data loss
56%
Of organisations reported at least one print related data loss in the past year.
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An unmanaged printer stores and routes confidential documents.
For medical, legal, accounting and local government offices, that is a genuine exposure.
According to Quocirca Print Security Landscape 2025 · Quocirca, July 2025. International survey of 400 IT decision makers (US and Europe)
ATO instant asset write off, permanent from 1 July 2026
$20,000
If you bought equipment outright, the write off applied to eligible small businesses with an aggregated annual turnover under $10 million.
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It covered the business portion of eligible assets costing less than $20,000.
The asset had to be first used, or installed ready for use, between 1 July 2025 and 30 June 2026.
That window has closed, and the same threshold continues from 1 July 2026, made permanent by legislation passed in August 2026.
Check your eligibility at ato.gov.au.
Genuine operating lease payments are instead deductible as a business expense each period.
General information, not tax advice.
Confirm the right structure for your situation with your accountant.
According to Australian Taxation Office · Australian Taxation Office, updated 27 August 2026