Printer leasing in Australia typically starts from $160/month ex GST for a desktop A4 multifunction device, with custom quoted pricing for higher tiers including enterprise A3 colour multifunction printers.
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- ✓ Preserve working capital
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- ✓ Generally tax deductible payments (check with your accountant)
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- ✓ Comprehensive support
- ✓ Flexible upgrade paths
Lease payments include the hardware, installation, all maintenance, toner and priority support.
Standard lease terms run from 36 months to 60 months, with 60 months delivering the lowest monthly payment.
Monthly and total cost by device type
Typical Australian business lease rates (AUD, ex GST):
- Desktop A4 mono multifunction: $160 to $220 per month on a 36 to 60 month term.
- Desktop A4 colour multifunction: $220 to $280 per month on a 36 to 60 month term.
- A3 colour multifunction: $250 to $400 per month on a 48 to 60 month term.
- Enterprise A3 colour: custom quoted on a 60 month term.
All maintenance, toner and service is included for the full term.
Per page rates are quoted with each lease based on the device, term and your monthly print volume.
Total lease cost varies by finance provider, term length and equipment selected. Request a quote for tailored figures.
For device-specific breakdowns, see our detailed answers on how much it costs to lease an office printer, copier lease pricing, and choosing the right office printer for your budget. To weigh the monthly lease cost above against an outright purchase, see whether to lease or buy a printer.
What changes the monthly cost
Three variables shape the quoted price:
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Many businesses typically save 20 to 30%* on printing costs with a managed lease.
*Based on comparison of total cost of ownership over 60 months for typical SME print volumes (2,000 to 10,000 pages per month). Individual savings vary.
No obligation. From $160/month ex GST on 3 to 5 year leasing agreements, all inclusive.
- Print volume: Higher monthly page counts increase the per page allowance and may move the device into a higher tier.
- Term length: Shorter 36 month terms have a higher monthly payment; 60 month terms have the lowest monthly payment. Final total varies by finance provider.
- Configuration: Adding finishing options (stapling, hole-punch, booklet finisher, additional paper trays) increases the device cost and the monthly payment.
How much does it cost to lease a copier?
Modern office copiers are multifunction devices that print, scan, copy and fax. Pricing matches the printer lease tiers above: a small business copier lease starts around $160/month ex GST for an A4 unit, with full A3 colour copiers from $250/month ex GST and enterprise copiers custom quoted to suit volume. The same maintenance, toner and support inclusions apply.
Are printer lease payments tax deductible?
Printer lease payments are generally tax deductible as an operating expense for Australian businesses, typically claimed in the year they are paid. Treatment can vary depending on lease structure and business circumstances, so confirm with your accountant before relying on a specific deduction.
The purchase path is treated differently. The Australian Taxation Office sets the instant asset write off threshold at $20,000 for assets first used in the 2024 to 2025 income year by small businesses with turnover under $10 million. A printer or copier bought above that threshold has its deduction spread across the ATO effective life of 5 years for office photocopiers and multifunction printers (published under the ATO effective life determinations and last reviewed under Taxation Ruling 2022/1), rather than landing in the year of purchase. That difference in timing is one reason many Australian small businesses treat the lease payment as the simpler tax line. Confirm current-year thresholds with your accountant.
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Pricing depends on your monthly print volume, colour vs mono mix, term length and finishing requirements.
Request a free printer lease quote or call 0414 641 504 for a same-day response.
For Mid North Coast NSW businesses (Port Macquarie, Taree, Kempsey, Forster) see the regional service page.
Cyrus Dickie
Founder, Global Document Solutions
You deal with the founder directly, from first quote to ongoing support, since 2010.
Authored by Cyrus Dickie, Founder at Global Document Solutions. 15+ years of experience.
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