Industry: Schools and education · whole school admin, staffroom and faculties
Printer and Copier Leasing for Schools and Education
A copier that breaks down in exam week can leave a school short of a working machine when papers still need printing.
Pre configured high volume A3 colour multifunction fleet for the front office and staffroom, with secure release, per department cost tracking, and term time service so a breakdown never stops report printing.
Before you enquire
What contract lengths can I choose from?
You choose the term at the start, anywhere from 36 to 60 months.
There is no day, week or month by month arrangement.
What happens at the end of the lease?
Three paths, and the choice is yours: upgrade to a newer device, carry on with the current one, or return it.
Nothing renews on its own and nothing starts without your written approval.
What if we outgrow the machine?
If the workload grows, the device can grow with it, once the change is quoted and agreed in writing.
Once a lease order is confirmed the replacement is delivered within 10 business days, with installation included.
Is my business too small to lease?
There is no minimum size.
The useful test is volume.
Above about 500 pages a month, one monthly set plan is normally simpler.
It covers maintenance, genuine toner and remote diagnostics, instead of buying cartridges and paying for callouts.
Can you quote if our current lease has not finished?
Yes.
We prepare the quote now and hold the installation until your current agreement ends, which avoids paying twice and avoids a print outage.
Send us the existing agreement and we will work back from its notice window.
Enquired on Monday and had a printer installed by Friday. Fast, easy, and exactly what we needed.
Get your school printer lease quote
For a school or education provider in Australia, the recommended lease is a high volume A3 colour multifunction fleet at 45 to 55 pages per minute.
Specify secure print release, per department print accounting, booklet finishing for reports and newsletters, and scan to folder into your student information system.
Entry tier devices lease from $160 a month ex GST on a 36 to 60 month term, and this fleet is quoted above that.
Toner, parts, service labour and call outs are included, so you only buy paper.
Written by Cyrus Dickie, Founder, LeasemyPrinter. Senior print solutions consultant helping schools size and lease the right print fleet.
Recommended setup for a multi campus school or education provider, specified and ready to quote
- Device class
- 1 to 2 × A3 colour multifunction printers (admin and staffroom) + optional A4 mono in faculty offices
- Mono speed
- 45 to 55 pages per minute
- Colour speed
- 45 to 55 pages per minute
- Monthly volume
- 15,000 to 30,000 pages per month across the school
- Finishing
- Auto duplex, stapling and booklet finishing for reports and newsletters
- Security
- Secure print PIN release so student documents never sit unattended on the tray
- Per user and per department print accounting to see and control faculty print spend
- Scan-to-folder into your student information system or learning management system
- Self encrypting hard drive with automatic data overwrite between jobs
- Typical lease
From $160 a month ex GST on a 36 to 60 month term.
The fee covers the equipment, toner, parts, service labour and call outs, so you only buy paper.
Your final monthly figure is quoted in writing for the device you choose.
The print problems this setup is specified around
- ×
Reports, exams, newsletters and permission forms hit the same devices in waves, so volume spikes hard at end of term while sitting low in between.
- ×
One staffroom device is shared across faculties, with no way to see which department is driving the print budget.
- ×
Student names, results and welfare documents ride the print queue, so an unattended tray is a privacy risk.
- ×
Owned copiers tend to fail at the worst moment, during exam printing or the morning newsletters are due.
Out of warranty repairs blow the budget.
Printer Leasing Costs for schools
From $160
per month ex GST
36 to 60 month term
custom quoted above that
All inclusive
maintenance and toner
Next Business Day
onsite service response
All leases include maintenance, toner, repairs, and onsite service for schools. Terms run 3 to 5 years. There are no per page charges: the only thing you buy is paper.
▶Full lease summary
- Per page chargesNone. You only buy paper
- Lowest monthly figure60 month term
- Term options36 to 60 months
- Onsite response timeNext business day
Total cost is quoted by your finance provider and varies by term and equipment selected.
According to LeasemyPrinter · Data current: March 2026
Why a multi campus school or education provider leases instead of buys
A monthly set plan fits school budget cycles better than a large capital purchase, though your business manager should confirm the treatment for your situation.
Maintenance and toner are inside the monthly fee, so office staff are not chasing consumables or repair quotes mid term.
Next business day onsite service response Australia wide for confirmed service requests means an exam week failure is back up quickly rather than stalling for days.
The fleet can scale across campuses on one agreement, with department cost tracking built in.
Interactive · Right-size your printer
Find the right printer in 10 seconds
Three quick taps and we will point you to the device class that fits how your team actually prints. Then request a tailored quote.
Indicative guide only
- This tool suggests a device class. It does not quote a price.
- Leases start from $160 a month ex GST on a 36 to 60 month term (entry tier published price).
- Your final monthly cost is set by the finance provider when the lease is signed.
Your suggested fit
A4 colour multifunction
An everyday A4 colour multifunction for client-facing documents and general office printing at low to moderate volumes.
Get a quote for your schoolMatch this device class to a written quote
We'll match this device class to a written lease quote for your business, sent the same business day, Monday to Friday.
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Not sure which printer suits your office?
Answer 12 quick questions about your print volume, colour needs and budget.
The free quiz takes about 2 minutes and matches you to one Kyocera printer with an estimated monthly cost. Other brands we lease are quoted on request. No obligation.
Ready to lease the right setup for your school?
Request a tailored quote in under 2 minutes. Pre configured for whole school admin, staffroom and faculties.
Get your school lease quote
Frequently asked questions
What size printer or copier suits a school?
Most schools are best served by one or two A3 colour multifunction devices at 45 to 55 pages per minute for the front office and staffroom, supported by A4 mono units in faculty offices.
That handles 15,000 to 30,000 pages per month, with booklet finishing for reports and newsletters and auto duplex to keep paper use down.
Can we track printing by department or faculty?
Yes.
Per user and per department print accounting is configured at install, so the business office can see which faculties drive volume and set sensible limits.
That gives the school a clear view of where the print budget goes.
How is student information protected?
Devices are specified with secure print PIN release, self encrypting hard drives on supported models and automatic data overwrite between jobs, so student documents only print when staff authenticate at the device.
Scan-to-folder is set up to drop into your student information system, and at lease end the drive is securely sanitised with a record provided on request.
What happens if a copier breaks down during exams or report week?
During exams or report week, log the fault early.
Jams and consumable issues are worked through first with same business day phone and remote support, and confirmed service requests get next business day onsite response Australia wide.
If a repair will run past a day, ask about a loaner device.
Availability is confirmed case by case.
Print security and procurement for schools
Independent, sourced data on why a managed, single vendor print fleet matters and how the lease versus buy decision is treated for tax.
Each figure links to its source.
Australian businesses are small
97.3%
Of Australia's 2,729,648 actively trading businesses were small businesses with fewer than 20 employees at 30 June 2025.
Read the detailHide the detail
That is the segment a printer lease is built for.
It trades a large upfront purchase for a predictable monthly cost.
According to Australian Bureau of Statistics · ABS Counts of Australian Businesses, 30 June 2025 (n = 2,729,648)
Print related data loss
56%
Of organisations reported at least one print related data loss in the past year.
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An unmanaged printer stores and routes confidential documents.
For medical, legal, accounting and local government offices, that is a genuine exposure.
According to Quocirca Print Security Landscape 2025 · Quocirca, July 2025. International survey of 400 IT decision makers (US and Europe)
ATO instant asset write off, permanent from 1 July 2026
$20,000
If you bought equipment outright, the write off applied to eligible small businesses with an aggregated annual turnover under $10 million.
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It covered the business portion of eligible assets costing less than $20,000.
The asset had to be first used, or installed ready for use, between 1 July 2025 and 30 June 2026.
That window has closed, and the same threshold continues from 1 July 2026, made permanent by legislation passed in August 2026.
Check your eligibility at ato.gov.au.
Genuine operating lease payments are instead deductible as a business expense each period.
General information, not tax advice.
Confirm the right structure for your situation with your accountant.
According to Australian Taxation Office · Australian Taxation Office, updated 27 August 2026