Industry: Schools and education · whole-school admin, staffroom and faculties
Printer and Copier Leasing for Schools and Education
Pre-spec'd high-volume A3 colour multifunction fleet for the front office and staffroom, with secure release, per-department cost tracking, and term-time service so a breakdown never stops report printing.
Enquired on Monday and had a printer installed by Friday. Fast, easy, and exactly what we needed.
We have been using Global Document Solutions for about eight years now and would not go anywhere else.
Get your schools and education printer lease quote
From $189/month ex GST · 36 to 60 month term · maintenance and genuine toner included.
No obligation · Same business day response Mon to Fri · Your lease never auto-renews without your written sign-off.
Quick formFor a school or education provider in Australia, the recommended lease is a high-volume A3 colour multifunction fleet at 45 to 55 pages per minute with secure-print release, per-department print accounting, booklet finishing for reports and newsletters, and scan-to-folder into your student information system, leasing from $189/month on a 36 to 60 month term, with maintenance, toner and remote diagnostics included for the contract term.
What a whole-school admin, staffroom and faculties schools and education firm is fighting right now
- ×Reports, exams, newsletters and permission forms hit the same devices in waves, so volume spikes hard at end of term while sitting low in between.
- ×One staffroom device is shared across faculties, with no way to see which department is driving the print budget.
- ×Student names, results and welfare documents ride the print queue, so an unattended tray is a privacy risk.
- ×Owned copiers tend to fail at the worst moment, mid-exam-print or the morning newsletters are due, and out-of-warranty repairs blow the budget.
Recommended setup for a whole-school admin, staffroom and faculties schools and education firm: pre-specified and ready to quote
- Device class
- 1 to 2 × A3 colour multifunction printers (admin and staffroom) + optional A4 mono in faculty offices
- Mono speed
- 45 to 55 pages per minute
- Colour speed
- 45 to 55 pages per minute
- Monthly volume
- 15,000 to 30,000 pages per month across the school
- Finishing
- Auto-duplex, stapling and booklet finishing for reports and newsletters
- Security
- Secure-print PIN release so student documents never sit unattended on the tray
- Per-user and per-department print accounting to see and control faculty print spend
- Scan-to-folder into your student information system or learning management system
- Self-encrypting hard drive with automatic data overwrite between jobs
- Typical lease
- From $189/month ex GST on a 36 to 60 month term, with maintenance, genuine consumables, and remote diagnostics included for the contract term. Final monthly is calculated against your specific volume mix at quote.
Interactive · Right-size your printer
Find the right printer in 10 seconds
Three quick taps and we will point you to the device class that fits how your team actually prints. Then request a tailored quote.
Indicative guide only
- This tool suggests a device class. It does not quote a price.
- Leases start from $189/month ex GST on a 36–60 month term (entry-tier published price).
- Your final monthly cost is set by the finance provider when the lease is signed.
Your suggested fit
A4 colour multifunction
An everyday A4 colour multifunction for client-facing documents and general office printing at low to moderate volumes.
Get a quote for your schools and education businessPrinter Leasing Costs in Schools and education
From $189
per month ex GST · 36 to 60 month term · custom quoted above that
All inclusive
maintenance and toner
Next Day
local service
All leases include maintenance, toner, repairs, and local Schools and education support. Flexible 3 to 5 year terms available. Per page rates are quoted with each lease based on device, term and volume.
▶Full lease summary
- Monthly lease starting from$189/mo ex GST · 36 to 60 month term
- Per page ratesQuoted per lease
- Most common term60 months
- Flexible terms12, 60 months
- Typical savings vs buyingUp to 20 to 30%*
- Local response timeNext business day
Total cost is quoted by your finance provider and varies by term and equipment selected.
According to LeasemyPrinter Schools and education · Data current: March 2026
*Based on comparison of total cost of ownership over 60 months for typical SME print volumes (2,000 to 10,000 pages/month). Individual savings vary.
Why a whole-school admin, staffroom and faculties schools and education firm leases instead of buys
- A fixed monthly operating cost fits school budget cycles better than a large capital purchase, though your business manager should confirm the treatment for your situation.
- Maintenance and toner are inside the monthly fee, so office staff are not chasing consumables or repair quotes mid-term.
- Next business day onsite service response Australia-wide for confirmed service requests means an exam-week failure is back up quickly rather than stalling for days.
- The fleet can scale across campuses on one agreement, with department cost tracking built in.
Ready to lease the right setup for your schools and education firm?
Request a tailored quote in under 2 minutes. Pre-spec'd for whole-school admin, staffroom and faculties.
Frequently asked questions
- What size printer or copier suits a school?
- Most schools are best served by one or two A3 colour multifunction devices at 45 to 55 pages per minute for the front office and staffroom, supported by A4 mono units in faculty offices. That handles 15,000 to 30,000 pages per month, with booklet finishing for reports and newsletters and auto-duplex to keep paper use down.
- Can we track printing by department or faculty?
- Yes. Per-user and per-department print accounting is configured at install, so the business office can see which faculties drive volume and set sensible limits. This is one of the most effective ways for a school to bring an unpredictable print budget back under control.
- How is student information protected?
- Devices ship with secure-print PIN release, self-encrypting hard drives and automatic data overwrite between jobs, so student documents only print when staff authenticate at the device. Scan-to-folder is set up to drop into your student information system, and at lease end the drive is securely sanitised with a record provided on request.
- What happens if a copier breaks down during exams or report week?
- Next business day onsite service response Australia-wide (for confirmed service requests), with a remote-diagnostic call usually within hours and most jams or consumable issues resolved over the phone in minutes. For hardware failures needing longer than a day, a loaner keeps printing moving.
Print security and procurement for schools and education firms
Independent, sourced data on why a managed, single vendor print fleet matters and how the lease versus buy decision is treated for tax.
Each figure links to its source.
Australian businesses are small
97.3%
Of Australia's 2,729,648 actively trading businesses were small businesses with fewer than 20 employees at 30 June 2025, the segment a printer lease is built for, trading a large upfront purchase for a predictable monthly cost.
Source: Australian Bureau of Statistics · ABS Counts of Australian Businesses, 30 June 2025 (n = 2,729,648)
Print related data loss
56%
Of organisations reported at least one print related data loss in the past year.
For medical, legal, accounting and local government offices, an unmanaged printer that stores and routes confidential documents is a genuine exposure.
Source: Quocirca Print Security Landscape 2025 · Quocirca, July 2025. International survey of 400 IT decision makers (US and Europe)
ATO instant asset write off, 2025 to 2026
$20,000
If you buy equipment outright, eligible small businesses with an aggregated annual turnover under $10 million can immediately deduct the business portion of eligible assets costing less than $20,000, where the asset is first used or installed ready for use between 1 July 2025 and 30 June 2026.
Genuine operating lease payments are instead deductible as a business expense each period.
General information, not tax advice. Confirm the right structure for your situation with your accountant.
Source: Australian Taxation Office · Australian Taxation Office, 2025 to 2026 income year