Industry: Schools and education · whole school admin, staffroom and faculties
Printer and Copier Leasing for Schools and Education
Pre configured high volume A3 colour multifunction fleet for the front office and staffroom, with secure release, per department cost tracking, and term time service so a breakdown never stops report printing.
Before you enquire
What contract lengths can I choose from?
You choose the term at the start, anywhere from 36 to 60 months.
There is no day, week or month by month arrangement.
What happens at the end of the lease?
Three paths, and the choice is yours: upgrade to a newer device, carry on with the current one, or return it.
Nothing renews on its own and nothing starts without your written approval.
What if we outgrow the machine?
If the workload grows, the device can grow with it, once the change is quoted and agreed in writing.
Once a lease order is confirmed the replacement is delivered within 10 business days, with installation included.
Is my business too small to lease?
There is no minimum size.
The useful test is volume.
Above about 500 pages a month, one monthly set plan is normally simpler.
It covers maintenance, genuine toner and remote diagnostics, instead of buying cartridges and paying for callouts.
Can you quote if our current lease has not finished?
Yes.
We prepare the quote now and hold the installation until your current agreement ends, which avoids paying twice and avoids a print outage.
Send us the existing agreement and we will work back from its notice window.
Enquired on Monday and had a printer installed by Friday. Fast, easy, and exactly what we needed.
We have been using Global Document Solutions for about eight years now and would not go anywhere else.
Get your schools and education printer lease quote
Quick formFor a school or education provider in Australia, the recommended lease is a high volume A3 colour multifunction fleet at 45 to 55 pages per minute.
Specify secure print release, per department print accounting, booklet finishing for reports and newsletters, and scan to folder into your student information system.
The fleet leases from $160/month on a 36 to 60 month term.
Maintenance, toner and remote diagnostics are included for the contract term.
Searching for a photocopier? The multifunction devices leased here print, copy and scan, so a photocopier lease and a printer lease are the same agreement.
Kyocera, HP, Toshiba and Brother copiers are all covered by the same set monthly payment.
Written by Cyrus Dickie, Founder, LeasemyPrinter.
Senior print solutions consultant helping schools and education businesses size and lease the right print fleet.
What a multi campus school or education provider is fighting right now
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Reports, exams, newsletters and permission forms hit the same devices in waves, so volume spikes hard at end of term while sitting low in between.
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One staffroom device is shared across faculties, with no way to see which department is driving the print budget.
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Student names, results and welfare documents ride the print queue, so an unattended tray is a privacy risk.
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Owned copiers tend to fail at the worst moment, during exam printing or the morning newsletters are due.
Out of warranty repairs blow the budget.
Recommended setup for a multi campus school or education provider: pre-specified and ready to quote
- Device class
- 1 to 2 × A3 colour multifunction printers (admin and staffroom) + optional A4 mono in faculty offices
- Mono speed
- 45 to 55 pages per minute
- Colour speed
- 45 to 55 pages per minute
- Monthly volume
- 15,000 to 30,000 pages per month across the school
- Finishing
- Auto duplex, stapling and booklet finishing for reports and newsletters
- Security
- Secure print PIN release so student documents never sit unattended on the tray
- Per user and per department print accounting to see and control faculty print spend
- Scan-to-folder into your student information system or learning management system
- Self encrypting hard drive with automatic data overwrite between jobs
- Typical lease
From $160/month ex GST on a 36 to 60 month term, with maintenance, genuine consumables, and remote diagnostics included for the contract term.
Final monthly is calculated against your specific volume mix at quote.
Interactive · Right-size your printer
Find the right printer in 10 seconds
Three quick taps and we will point you to the device class that fits how your team actually prints. Then request a tailored quote.
Indicative guide only
- This tool suggests a device class. It does not quote a price.
- Leases start from $160/month ex GST on a 36 to 60 month term (entry tier published price).
- Your final monthly cost is set by the finance provider when the lease is signed.
Your suggested fit
A4 colour multifunction
An everyday A4 colour multifunction for client-facing documents and general office printing at low to moderate volumes.
Get a quote for your schools and education businessMatch this device class to a written quote
We'll match this device class to a written lease quote for your business, sent the same business day, Monday to Friday.
No obligation · 5 stars from 150 verified Google reviews.
Printer Leasing Costs in Schools and education
From $160
per month ex GST
36 to 60 month term
custom quoted above that
All inclusive
maintenance and toner
Next Business Day
onsite service response
All leases include maintenance, toner, repairs, and onsite service for Schools and education businesses. Terms run 3 to 5 years. There are no per page charges: the only thing you buy is paper.
▶Full lease summary
- Per page chargesNone. You only buy paper
- Most common term60 months
- Term options36 to 60 months
- Savings vs buying, typical SME volumes20 to 30%*
- Onsite response timeNext business day
Total cost is quoted by your finance provider and varies by term and equipment selected.
According to LeasemyPrinter · Data current: March 2026
*Based on comparison of total cost of ownership over 60 months for typical SME print volumes (2,000 to 10,000 pages/month).
Individual savings vary.
Why a multi campus school or education provider leases instead of buys
A monthly set plan fits school budget cycles better than a large capital purchase, though your business manager should confirm the treatment for your situation.
Maintenance and toner are inside the monthly fee, so office staff are not chasing consumables or repair quotes mid term.
Next business day onsite service response Australia wide for confirmed service requests means an exam week failure is back up quickly rather than stalling for days.
The fleet can scale across campuses on one agreement, with department cost tracking built in.
Ready to lease the right setup for your schools and education firm?
Request a tailored quote in under 2 minutes. Pre configured for whole school admin, staffroom and faculties.
Get your schools and education lease quote
Quick formFrequently asked questions
What size printer or copier suits a school?
Most schools are best served by one or two A3 colour multifunction devices at 45 to 55 pages per minute for the front office and staffroom, supported by A4 mono units in faculty offices.
That handles 15,000 to 30,000 pages per month, with booklet finishing for reports and newsletters and auto duplex to keep paper use down.
Can we track printing by department or faculty?
Yes.
Per user and per department print accounting is configured at install, so the business office can see which faculties drive volume and set sensible limits.
This is one of the most effective ways for a school to bring an unpredictable print budget back under control.
How is student information protected?
Devices ship with secure print PIN release, self encrypting hard drives and automatic data overwrite between jobs, so student documents only print when staff authenticate at the device.
Scan-to-folder is set up to drop into your student information system, and at lease end the drive is securely sanitised with a record provided on request.
What happens if a copier breaks down during exams or report week?
Next business day onsite service response Australia wide (for confirmed service requests), with a remote diagnostic call usually within hours and most jams or consumable issues resolved over the phone in minutes.
For hardware failures needing longer than a day, ask about a loaner device when the fault is logged.
Availability is confirmed case by case.
Print security and procurement for schools and education firms
Independent, sourced data on why a managed, single vendor print fleet matters and how the lease versus buy decision is treated for tax.
Each figure links to its source.
Australian businesses are small
97.3%
Of Australia's 2,729,648 actively trading businesses were small businesses with fewer than 20 employees at 30 June 2025.
Read the detailHide the detail
That is the segment a printer lease is built for.
It trades a large upfront purchase for a predictable monthly cost.
According to Australian Bureau of Statistics · ABS Counts of Australian Businesses, 30 June 2025 (n = 2,729,648)
Print related data loss
56%
Of organisations reported at least one print related data loss in the past year.
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An unmanaged printer stores and routes confidential documents.
For medical, legal, accounting and local government offices, that is a genuine exposure.
According to Quocirca Print Security Landscape 2025 · Quocirca, July 2025. International survey of 400 IT decision makers (US and Europe)
ATO instant asset write off, 2025 to 2026 window now closed
$20,000
If you bought equipment outright, the write off applied to eligible small businesses with an aggregated annual turnover under $10 million.
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It covered the business portion of eligible assets costing less than $20,000.
The asset had to be first used, or installed ready for use, between 1 July 2025 and 30 June 2026.
That window has closed.
The threshold for 2026 to 2027 is not yet law, so check the current figure at ato.gov.au.
Genuine operating lease payments are instead deductible as a business expense each period.
General information, not tax advice.
Confirm the right structure for your situation with your accountant.
According to Australian Taxation Office · Australian Taxation Office, 2025 to 2026 income year