Office move
Office Move Printer Setup Guide: Relocation-Bundled Lease Australia
Moving offices in the next 30 to 90 days? Get a fresh printer lease delivered and installed at the new address with no double-handling, no scan-to-folder rebuild, and no downtime on day one in the new space.
Enquired on Monday and had a printer installed by Friday. Fast, easy, and exactly what we needed.
We have been using Global Document Solutions for about eight years now and would not go anywhere else.
Get a quote for your printer move and re-install
From $189/month (36 to 60 month leasing agreements) with maintenance included.
No obligation. Same business day response Mon to Fri, often within 2 hours.
Quick formFor Australian businesses planning an office move in the next 30 to 90 days, the recommended approach is to time a fresh printer lease to install at the new address on the move date, which avoids relocation freight on the old device, retires it on the existing lease return path, and starts the new device on a clean 36 to 60 month term from $189/month ex GST including delivery, install, and scan-to-folder configuration at the new location.
Why act now
- Office moves are a hard deadline. A printer that does not work on Monday morning in the new space is the most visible IT failure of the move.
- Existing devices that survive a relocation often emerge with calibration drift or service issues, and the freight cost is rarely recoverable.
- A new lease delivered to the new address starts a fresh 36 to 60 month term with full warranty from day one.
90 days before the move
Decide whether to move the existing printer or replace it. Replacement usually wins if the device is more than 3 years old, out of warranty, or under a lease that ends within 12 months.
Get a quote on a fresh lease delivered to the new address. The new device will be in your name on the new lease, with no relocation freight or repair-on-arrival risk.
Confirm with your move coordinator that the printer is OUT of the office-move scope of work.
30 days before the move
Schedule the new printer install for move-day or move-day-plus-1. Our installer arrives as the IT and phone systems are being commissioned.
Confirm the network drop and power outlet at the printer location are on the new-office IT plan.
Send us your scan-to-folder paths from the old setup. We pre-configure the new device so it works on day one.
Move day
New printer is delivered and installed at the new address.
Print drivers pushed to staff machines via your existing IT (or via our installer if you do not have an IT contact).
Test print and test scan from each user account before staff arrive Monday morning.
After the move: retire the old device
If the old device was owned: arrange recycling. We can recommend providers and provide hard-drive sanitisation guidance.
If the old device was leased: follow the end-of-term return process from your existing finance company. Photograph the device before pickup.
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Frequently asked questions
- Should I move my existing printer or replace it?
- Replace if the device is more than 3 years old, out of warranty, or under a lease ending in the next 12 months. Move it if it is less than 2 years old, in warranty, and the lease has more than 24 months to run. Borderline cases: get the relocation freight quote AND a new-lease quote, compare against the remaining useful life.
- Can the install be timed to the move date?
- Yes. We schedule installs to move-day or move-day-plus-1 on request. The installer arrives as the IT and phone systems are being commissioned, configures scan-to-folder, and tests print and scan from every user account before staff arrive Monday morning.
- What about the network setup at the new office?
- You provide the network drop and power outlet at the printer location. The installer configures the device on your network, sets up scan-to-folder paths, pushes print drivers to staff machines (or hands the install file to your IT contact), and tests print and scan.
- Can the new lease cover multiple new locations?
- Yes. One master agreement can cover head office plus branch offices on the same lease, with consolidated billing and one renewal date. We recommend matching toner family across the fleet so spare consumables are not duplicated.
Print security and procurement: the numbers behind a smarter print lease
Independent, sourced data on why a managed, single vendor print fleet matters and how the lease versus buy decision is treated for tax.
Each figure links to its source.
Australian businesses are small
97.3%
Of Australia's 2,729,648 actively trading businesses were small businesses with fewer than 20 employees at 30 June 2025, the segment a printer lease is built for, trading a large upfront purchase for a predictable monthly cost.
Source: Australian Bureau of Statistics · ABS Counts of Australian Businesses, 30 June 2025 (n = 2,729,648)
Print related data loss
56%
Of organisations reported at least one print related data loss in the past year.
For medical, legal, accounting and local government offices, an unmanaged printer that stores and routes confidential documents is a genuine exposure.
Source: Quocirca Print Security Landscape 2025 · Quocirca, July 2025. International survey of 400 IT decision makers (US and Europe)
ATO instant asset write off, 2025 to 2026
$20,000
If you buy equipment outright, eligible small businesses with an aggregated annual turnover under $10 million can immediately deduct the business portion of eligible assets costing less than $20,000, where the asset is first used or installed ready for use between 1 July 2025 and 30 June 2026.
Genuine operating lease payments are instead deductible as a business expense each period.
General information, not tax advice. Confirm the right structure for your situation with your accountant.
Source: Australian Taxation Office · Australian Taxation Office, 2025 to 2026 income year