Industry: Accounting and bookkeeping · ~50 staff
Printer Leasing for an Accounting Firm with Around 50 Staff
Pre configured A3 colour MFP fleet for tax season throughput, secure print release for client TFN handling, and one master lease that covers the whole firm.
Common Questions
Enquired on Monday and had a printer installed by Friday. Fast, easy, and exactly what we needed.
We have been using Global Document Solutions for about eight years now and would not go anywhere else.
Get your accounting and bookkeeping printer lease quote
From $160/month ex GST · 36 to 60 month term · maintenance and genuine toner included.
No obligation · Same business day response Mon to Fri · Your lease never renews automatically without your written approval.
Quick formFor an accounting firm of around 50 staff in Australia, the recommended lease is a fleet of 2 to 3 A3 colour multifunction devices at 45 to 55 pages per minute.
Specify self encrypting hard drives, secure print PIN release, and finishing for booklet style client report packs.
Devices lease from $160/month each on a 36 to 60 month term.
Maintenance, toner and remote diagnostics are included for the contract term.
Written by Cyrus Dickie, Founder, LeasemyPrinter. Senior print solutions consultant helping accounting and bookkeeping businesses size and lease the right print fleet.
What a ~50 staff accounting and bookkeeping firm is fighting right now
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BAS quarter ends and tax season spike print volume to 3 to 5 times normal.
Underpowered devices queue jobs and partners wait at the device.
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Client tax file numbers, financial statements, and SMSF audit working papers ride the print queue.
A walk up A3 with no secure print release is a privacy incident waiting to happen.
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Owned devices push toner, drum, fuser and service costs back to the practice manager every month.
Cash flow becomes lumpy.
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Lease renewals timed badly leave the firm carrying two devices through migration weekends.
Recommended setup for a ~50 staff accounting and bookkeeping firm: pre-specified and ready to quote
- Device class
- 2 to 3 × A3 colour multifunction printers (one main, one or two satellite)
- Mono speed
- 45 to 55 pages per minute
- Colour speed
- 45 to 55 pages per minute
- Monthly volume
- 15,000 to 25,000 pages per device per month
- Finishing
- Stapler, hole punch, booklet maker for 50 page client report packs
- Security
- Self encrypting hard drive on supported models
- Secure print release with PIN: jobs print only when user authenticates at the device
- User authentication tied to Active Directory or Microsoft 365
- Automatic data overwrite between jobs
- Scan to encrypted folder with audit log for every workflow
- Typical lease
From $160/month ex GST on a 36 to 60 month term, with maintenance, genuine consumables, and remote diagnostics included for the contract term.
Final monthly is calculated against your specific volume mix at quote.
Interactive · Right-size your printer
Find the right printer in 10 seconds
Three quick taps and we will point you to the device class that fits how your team actually prints. Then request a tailored quote.
Indicative guide only
- This tool suggests a device class. It does not quote a price.
- Leases start from $160/month ex GST on a 36–60 month term (entry tier published price).
- Your final monthly cost is set by the finance provider when the lease is signed.
Your suggested fit
A4 colour multifunction
An everyday A4 colour multifunction for client-facing documents and general office printing at low to moderate volumes.
Get a quote for your accounting and bookkeeping businessPrinter Leasing Costs in Accounting and bookkeeping
From $160
per month ex GST
36 to 60 month term
custom quoted above that
All inclusive
maintenance and toner
Next Business Day
onsite service response
All leases include maintenance, toner, repairs, and onsite service for Accounting and bookkeeping businesses. Flexible 3 to 5 year terms available. Per page rates are quoted with each lease based on device, term and volume.
▶Full lease summary
- Monthly lease starting from$160/mo ex GST · 36 to 60 month term
- Per page ratesQuoted per lease
- Most common term60 months
- Flexible terms36, 60 months
- Typical savings vs buyingUp to 20 to 30%*
- Onsite response timeNext business day
Total cost is quoted by your finance provider and varies by term and equipment selected.
According to LeasemyPrinter · Data current: March 2026
*Based on comparison of total cost of ownership over 60 months for typical SME print volumes (2,000 to 10,000 pages/month). Individual savings vary.
Why a ~50 staff accounting and bookkeeping firm leases instead of buys
Operating lease treatment generally keeps printer cost off the balance sheet and fully deductible.
Talk to your tax adviser.
One master agreement covers the whole fleet.
New starters or partner promotions don't require new procurement cycles.
Maintenance, toner, drums and service calls are bundled into the monthly fee, with no surprise invoices in BAS quarter.
Devices refresh at term end.
The firm avoids running eight year old MFDs through the next tax season.
Ready to lease the right setup for your accounting and bookkeeping firm?
Request a tailored quote in under 2 minutes. Pre configured for ~50 staff.
Get your accounting and bookkeeping lease quote
From $160/month ex GST · 36 to 60 month term · maintenance and genuine toner included.
No obligation · Same business day response Mon to Fri · Your lease never renews automatically without your written approval.
Quick formFrequently asked questions
How many printers does a 50 person accounting firm need?
For around 50 staff, the typical configuration is 2 to 3 A3 colour multifunction devices placed across the floor so no team member is more than 20 metres from a device.
One main MFP handles partner and client facing print; one or two satellite MFPs cover compliance and admin teams.
Volume per device sits in the 15,000 to 25,000 page per month band, which is well within A3 commercial class duty cycles.
Can the lease cover devices in different offices?
Yes.
One master lease can cover head office plus one or two branch offices, with consolidated billing and one renewal date.
Brands available include Kyocera, HP, Toshiba and Brother.
We recommend matching toner family across the fleet so spare consumables aren't duplicated.
What about client privacy and TFN handling?
Every device we lease for accounting practices ships with self encrypting hard drives, secure print PIN release, automatic data overwrite between jobs, and full audit logging.
Print jobs containing tax file numbers or BAS data only release when the requesting user authenticates at the device, with no walk up exposure.
How long is the lease term?
Most accounting practices lease on a 60 month term to align with the BAS / tax season cycle and the typical commercial MFD lifespan.
Shorter terms from 36 months are available where capital cycle alignment is a priority.
Print security and procurement for accounting and bookkeeping firms
Independent, sourced data on why a managed, single vendor print fleet matters and how the lease versus buy decision is treated for tax.
Each figure links to its source.
Australian businesses are small
97.3%
Of Australia's 2,729,648 actively trading businesses were small businesses with fewer than 20 employees at 30 June 2025, the segment a printer lease is built for, trading a large upfront purchase for a predictable monthly cost.
Source: Australian Bureau of Statistics · ABS Counts of Australian Businesses, 30 June 2025 (n = 2,729,648)
Print related data loss
56%
Of organisations reported at least one print related data loss in the past year.
For medical, legal, accounting and local government offices, an unmanaged printer that stores and routes confidential documents is a genuine exposure.
Source: Quocirca Print Security Landscape 2025 · Quocirca, July 2025. International survey of 400 IT decision makers (US and Europe)
ATO instant asset write off, 2025 to 2026
$20,000
If you buy equipment outright, eligible small businesses with an aggregated annual turnover under $10 million can immediately deduct the business portion of eligible assets costing less than $20,000, where the asset is first used or installed ready for use between 1 July 2025 and 30 June 2026.
Genuine operating lease payments are instead deductible as a business expense each period.
General information, not tax advice.
Confirm the right structure for your situation with your accountant.
Source: Australian Taxation Office · Australian Taxation Office, 2025 to 2026 income year