Industry: Accounting and bookkeeping · ~50 staff
Printer Leasing for an Accounting Firm with Around 50 Staff
Client files left sitting in a shared output tray can put an accounting firm's confidentiality at risk, especially in the tax season rush.
Pre configured A3 colour MFP fleet for tax season throughput, secure print release for client TFN handling, and one master lease that covers the whole firm.
Before you enquire
What contract lengths can I choose from?
You choose the term at the start, anywhere from 36 to 60 months.
There is no day, week or month by month arrangement.
What happens at the end of the lease?
Three paths, and the choice is yours: upgrade to a newer device, carry on with the current one, or return it.
Nothing renews on its own and nothing starts without your written approval.
What if we outgrow the machine?
If the workload grows, the device can grow with it, once the change is quoted and agreed in writing.
Once a lease order is confirmed the replacement is delivered within 10 business days, with installation included.
Is my business too small to lease?
Around 500 pages a month is the rough point where a lease becomes easier to budget for.
Below that, a desktop inkjet with cartridges and unplanned callouts can still suit.
Maintenance, genuine toner and remote diagnostics all sit inside one monthly set plan.
Can you quote if our current lease has not finished?
Yes, and it is a common position to be in.
We quote now and set the installation against your current lease end date, so there is no overlap and no outage.
Check your existing notice window early, because those dates are easy to miss.
Enquired on Monday and had a printer installed by Friday. Fast, easy, and exactly what we needed.
Get your accounting firm printer lease quote
For an accounting firm of around 50 staff in Australia, the recommended lease is a fleet of 2 to 3 A3 colour multifunction devices at 45 to 55 pages per minute.
Specify self encrypting hard drives, secure print PIN release, and finishing for booklet style client report packs.
Entry tier single devices lease from $160 a month ex GST on a 36 to 60 month term.
The multi device A3 colour fleet recommended here is quoted above that entry price, sized to your final volume and device mix.
Toner, parts, service labour and call outs are included, so you only buy paper.
Written by Cyrus Dickie, Founder, LeasemyPrinter. Senior print solutions consultant helping accounting firms size and lease the right print fleet.
Recommended setup for a 50 staff accounting firm, specified and ready to quote
- Device class
- 2 to 3 × A3 colour multifunction printers (one main, one or two satellite)
- Mono speed
- 45 to 55 pages per minute
- Colour speed
- 45 to 55 pages per minute
- Monthly volume
- 15,000 to 25,000 pages per device per month
- Finishing
- Stapler, hole punch, booklet maker for 50 page client report packs
- Security
- Self encrypting hard drive on supported models
- Secure print release with PIN: jobs print only when user authenticates at the device
- User authentication tied to Active Directory or Microsoft 365
- Automatic data overwrite between jobs
- Scan to encrypted folder with audit log for every workflow
- Typical lease
From $160 a month ex GST on a 36 to 60 month term.
The fee covers the equipment, toner, parts, service labour and call outs, so you only buy paper.
Your final monthly figure is quoted in writing for the device you choose.
The print problems this setup is specified around
- ×
BAS quarter ends and tax season push print volume well above normal.
Underpowered devices queue jobs and partners wait at the device.
- ×
Client tax file numbers, financial statements, and SMSF audit working papers ride the print queue.
A walk up A3 with no secure print release is a privacy incident waiting to happen.
- ×
Owned devices push toner, drum, fuser and service costs back to the practice manager every month.
Cash flow becomes lumpy.
- ×
Lease renewals timed badly leave the firm carrying two devices through migration weekends.
Printer Leasing Costs for accounting firms
From $160
per month ex GST
36 to 60 month term
custom quoted above that
All inclusive
maintenance and toner
Next Business Day
onsite service response
All leases include maintenance, toner, repairs, and onsite service for accounting firms. Terms run 3 to 5 years. There are no per page charges: the only thing you buy is paper.
▶Full lease summary
- Per page chargesNone. You only buy paper
- Lowest monthly figure60 month term
- Term options36 to 60 months
- Onsite response timeNext business day
Total cost is quoted by your finance provider and varies by term and equipment selected.
According to LeasemyPrinter · Data current: March 2026
Why a 50 staff accounting firm leases instead of buys
Many small firms book lease payments as an operating expense, and the payments are generally deductible as they are incurred.
Your accountant confirms the treatment for your firm.
One master agreement covers the whole fleet.
New starters or partner promotions don't require new procurement cycles.
Maintenance, toner, drums and service calls are bundled into the monthly fee, with no surprise invoices in BAS quarter.
Devices refresh at term end.
The firm avoids running eight year old MFDs through the next tax season.
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Indicative guide only
- This tool suggests a device class. It does not quote a price.
- Leases start from $160 a month ex GST on a 36 to 60 month term (entry tier published price).
- Your final monthly cost is set by the finance provider when the lease is signed.
Your suggested fit
A4 colour multifunction
An everyday A4 colour multifunction for client-facing documents and general office printing at low to moderate volumes.
Get a quote for your accounting firmMatch this device class to a written quote
We'll match this device class to a written lease quote for your business, sent the same business day, Monday to Friday.
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Answer 12 quick questions about your print volume, colour needs and budget.
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Frequently asked questions
How many printers does a 50 person accounting firm need?
For around 50 staff, the typical configuration is 2 to 3 A3 colour multifunction devices placed across the floor so no team member is more than 20 metres from a device.
One main MFP handles partner and client facing print.
One or two satellite MFPs cover compliance and admin teams.
Volume per device sits in the 15,000 to 25,000 page per month band, which is well within A3 commercial class duty cycles.
Can the lease cover devices in different offices?
Yes.
One master lease can cover head office plus one or two branch offices, with consolidated billing and one renewal date.
Brands available include Kyocera, HP, Toshiba and Brother.
We recommend matching toner family across the fleet so spare consumables aren't duplicated.
What about client privacy and TFN handling?
Devices we lease for accounting practices are specified with self encrypting hard drives on supported models, secure print PIN release, automatic data overwrite between jobs, and full audit logging.
Print jobs containing tax file numbers or BAS data only release when the requesting user authenticates at the device, with no walk up exposure.
How long is the lease term?
A 60 month term gives the lowest monthly figure and aligns with the typical commercial MFD lifespan.
Shorter terms from 36 months are available where capital cycle alignment is a priority.
Print security and procurement for accounting firms
Independent, sourced data on why a managed, single vendor print fleet matters and how the lease versus buy decision is treated for tax.
Each figure links to its source.
Australian businesses are small
97.3%
Of Australia's 2,729,648 actively trading businesses were small businesses with fewer than 20 employees at 30 June 2025.
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That is the segment a printer lease is built for.
It trades a large upfront purchase for a predictable monthly cost.
According to Australian Bureau of Statistics · ABS Counts of Australian Businesses, 30 June 2025 (n = 2,729,648)
Print related data loss
56%
Of organisations reported at least one print related data loss in the past year.
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An unmanaged printer stores and routes confidential documents.
For medical, legal, accounting and local government offices, that is a genuine exposure.
According to Quocirca Print Security Landscape 2025 · Quocirca, July 2025. International survey of 400 IT decision makers (US and Europe)
ATO instant asset write off, permanent from 1 July 2026
$20,000
If you bought equipment outright, the write off applied to eligible small businesses with an aggregated annual turnover under $10 million.
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It covered the business portion of eligible assets costing less than $20,000.
The asset had to be first used, or installed ready for use, between 1 July 2025 and 30 June 2026.
That window has closed, and the same threshold continues from 1 July 2026, made permanent by legislation passed in August 2026.
Check your eligibility at ato.gov.au.
Genuine operating lease payments are instead deductible as a business expense each period.
General information, not tax advice.
Confirm the right structure for your situation with your accountant.
According to Australian Taxation Office · Australian Taxation Office, updated 27 August 2026