4 Benefits of Printer Leasing for Australian Businesses

The main benefits of leasing a printer are preserving working capital, one set monthly payment covering the device, toner, parts and service, generally tax deductible payments (check with your accountant), and a built in upgrade path at the end of the term.

Our business printer leases start from $160 a month ex GST on 3 to 5 year terms, with toner, parts and service included in the monthly fee, so the only thing you buy is paper.

This guide sets out each benefit of leasing a printer, the disadvantages worth weighing, and how to decide whether leasing makes sense for your business.

1. No large upfront cost, and steadier cash flow

Buying a printer outright means paying for the whole machine on day one.

Leasing a printer spreads that cost across the lease term, so cash stays in the business for stock, staff and growth.

Lower upfront costs matter most for a new or growing business, where every dollar of working capital has a job to do.

The monthly fee is the same each month, which makes the printing line in your budget easy to forecast.

Many businesses find that comparing printer lease quotes helps them understand the true cost of each option. For pricing by device tier in AUD, see our breakdown of how much it costs to lease a printer in Australia, and see whether it is cheaper to lease or buy a printer for your situation.

2. Toner, repairs and service are included

When you own a printer, every toner cartridge, drum, part and repair is a separate bill.

Under our lease, toner, parts, service labour and call outs are all in the monthly fee.

You only buy paper.

Our team provides same business day phone and remote technical support during business hours (Mon to Fri, 8.30am to 7.00pm AEST), with next business day onsite response for confirmed service requests.

Toner is included in the monthly fee, so a replacement cartridge is never an extra bill.

Less downtime means fewer lost hours when a printer stops mid job.

Our explainer on what is included in a printer lease lists every inclusion line by line.

3. Lease payments are generally tax deductible

Operating lease payments on business equipment are generally claimed as an operating expense in the income year they are incurred, so check with your accountant.

A purchased printer is instead depreciated over its effective life, unless it qualifies for the small business instant asset write off.

Treatment varies by business structure, turnover and current ATO rules, so check with your accountant.

Our guide to lease deductions compared with depreciation explains the difference in plain terms.

4. Access to the latest printer technology

Printer technology moves on quickly, and an owned printer ages on your books.

Leasing allows you to refresh the device at the end of the lease term and move to a newer model with current security and energy figures.

Kyocera printer leasing suits offices that want long life components, such as a drum that is separate from the toner cartridge.

Deciding between brands? Our Toshiba vs Kyocera comparison weighs the spec and running cost trade offs side by side.

For businesses requiring close colour accuracy and professional output, Toshiba printer leasing in Port Macquarie covers A4 and A3 colour models, quoted on a 36 to 60 month term.

Power draw is billed by your energy retailer, not inside the lease, so compare the published Typical Electricity Consumption figure of each device on your shortlist.

5. Room to grow during the term

Choose a 3 to 5 year lease term to match your budget and planning cycles.

If your print volume grows, you can move up a device class or add devices once the change is quoted and agreed.

Our guide on what to do when you outgrow your printer covers that step.

Lease terms also cover specialty equipment such as a production label printer lease from $499 a month ex GST on a 36 to 60 month term (one unit in stock, subject to availability and confirmation at enquiry).

For organisations seeking complete oversight of their printing environment, managed print services provide fleet management and usage reporting across every device.

That oversight counts for most where a technician has the furthest to travel, because remote monitoring and scheduled toner delivery can reduce the trips that would otherwise turn a minor fault into days of downtime. The same arrangement is set out for regional and coastal Western Australia on print fleet management for Geraldton businesses and print fleet oversight for Mandurah offices.

The disadvantages of leasing a printer

Leasing is not the right choice for every business, so weigh these points before you sign.

A lease is a commitment for the full term, which runs 36 to 60 months with us.

Ending a lease early usually costs money, as our guide to printer lease break fees explains.

Across a full term, the total of your lease payments can exceed the purchase price of the printer alone, because the lease also pays for toner, parts and service.

You do not own the printer at the end of the term.

Some agreements in the market renew automatically if you miss a notice date, so read the renewal clause before you sign.

Ours do not renew automatically.

Is it better to lease or buy a printer?

Buying a printer suits a business that prints a few pages a week and is happy to manage its own toner and repairs.

Leasing a printer suits a business with a shared office printer, a steady print volume and no appetite for surprise repair bills.

The answer depends on your company's size, your print volume and how you prefer to fund office equipment.

Before you decide, check four things: your monthly print volume, the lease terms, what the service contract covers, and your options when the lease ends.

What happens when the lease ends?

Your lease does not renew automatically.

We contact you well before the end date to confirm your choice, and you decide from three options: upgrade to a newer device, continue on your current equipment at a reduced rate, or return it at no cost.

Nothing rolls over automatically without your written approval.

If you're approaching the end of your current printer lease, our team can talk you through your upgrade options.

Our summary of end of lease options compares each path.

Start with a quote for your business

Join Australian businesses that lease their office printers with service included.

Whether you're looking for printer leasing in Sydney, Melbourne printer leasing, printer leasing in Perth, printer leasing in Adelaide, printer leasing in Canberra or anywhere across Australia, getting started takes one short form.

The predictable monthly cost benefit is sharper again for remote operations, where an unplanned repair bill also carries a travel component. Resource sector and support businesses can see how the same inclusions apply at Karratha printer leasing.

Simply complete our quote form, which takes under 2 minutes, to receive your customised options.

New equipment is installed within about 10 business days of a confirmed order, and we handle the setup.