Industry guides · Australia
Printer Leasing by Industry
Every business prints differently.
Each guide sets out the device, speed, security and finishing we recommend for your type of business and team size.
See what suits you before you ask for a quote.
Rated 5.0 from 150 Google reviews. Leasing across Australia since 2010.
Every industry lease includes
- Maintenance, genuine consumables and remote diagnostics for the contract term.
- One predictable monthly fee from $160/month ex GST.
- Toshiba, Kyocera, HP and Brother devices matched to your volume.
- A quote in under 2 minutes once you tell us your industry and team size.
Enquired on Monday and had a printer installed by Friday. Fast, easy, and exactly what we needed.
We have been using Global Document Solutions for about eight years now and would not go anywhere else.
Get your industry matched printer lease quote
Quick formWhich printer is right for my business type and team size?
We match the device, speed, security and finishing to how your industry actually prints.
Each guide below sets out a recommended setup for a business type and team size.
Choose the closest fit, then we put a quote in front of you in under 2 minutes.
~50 staff
Accounting and bookkeeping
Ready specified A3 colour MFP fleet for tax season throughput.
Secure print release for client TFN handling.
One master lease that covers the whole firm.
~20 lawyers
Legal practice
Ready specified A3 colour MFP for high volume brief packs and discovery print.
Full audit log per user.
Scan to encrypted folder for matter management.
~10 staff
Medical practice / clinic
Ready specified A4 colour MFP for patient records.
Scan to folder for EHR uploads.
Secure print release so referral letters never sit on the tray.
whole school admin, staffroom and faculties
Schools and education
Ready specified high volume A3 colour multifunction fleet for the front office and staffroom.
Secure release and per department cost tracking.
Term time service so a breakdown never stops report printing.
sales agents, property managers and front office reception
Real estate agencies
High volume A3 colour multifunction devices set up in advance for agency brochures, contracts and window cards.
Secure document release and scan to cloud.
Your team can list, auction and settle without the print room holding them back.
head office plus site and project offices
Construction and trades
Ready specified A3 colour multifunction fleet for head office and site offices.
Built for plan sets, marked up drawings, variations and compliance documents.
Scan to cloud and durable devices that hold up in dusty site environments.
residential care, home care teams and head office admin
Aged care and NDIS providers
Pre configured A4 colour multifunction printer for care plans, medication charts and NDIS (National Disability Insurance Scheme) documentation, with secure print release protecting client information and a service response built in so care work is never held up by a broken printer.
1 to 5 staff
Small office
One pre configured A4 colour multifunction printer for the whole office, with a set monthly payment covering the equipment, toner, parts, service labour and call outs, so there is no separate repair bill if something breaks.
companies running 5 to 10 offices
Multi office
One master lease covers every office you run.
One invoice, one renewal date, one number to call from any site.
Devices sized per office, added when a new office opens.
Not sure which industry setup fits? Browse every printer and copier leasing service we arrange Australia wide.
From your industry to a quote in three steps
Tell us your industry and team size. We match the device and send a quote in under 2 minutes.
How we match a printer to your business
- Volume. Pages per month set A4 versus A3 and the speed you need.
- Security and compliance. Secure print release, encrypted drives and audit logging for sensitive records.
- Finishing. Stapling, booklets and the document types your sector produces.
- Growth. Room to add devices as the team grows, on one master lease.
Every lease we arrange includes
- Maintenance and servicing for the contract term.
- Genuine consumables and toner.
- Remote diagnostics and support.
- One predictable monthly fee, ex GST, from $160/month.
How it works
Match your print volume to the right device
Find roughly how many pages your office prints each month, then read across to the device class sized for that volume.
The more you print, the larger the machine, and every class is available on a single monthly lease.
Small office
Less than 3,000 pages per month
A4 colour multifunction printer
25 to 35 pages per minute
Medium organisation
3,000 to 10,000 pages per month
A4 colour multifunction printer
35 to 45 pages per minute
Large organisation
10,000 to 25,000 pages per month
A3 colour multifunction printer
45 to 55 pages per minute
Enterprise
More than 25,000 pages per month
Fleet of 2 to 3 A3 colour multifunction printers (one main, one or two satellite)
45 to 55 pages per minute per device
Indicative band sizing only, not a binding quote. Actual monthly volume depends on your workflow, duplex defaults and seasonality. A formal lease quote confirms the device, term and your actual monthly volume.
The numbers behind an Australian office printer lease
Independent, sourced data on why a managed, single vendor print fleet matters and how the lease versus buy decision is treated for tax.
Each figure links to its source.
Australian businesses are small
97.3%
Of Australia's 2,729,648 actively trading businesses were small businesses with fewer than 20 employees at 30 June 2025.
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That is the segment a printer lease is built for.
It trades a large upfront purchase for a predictable monthly cost.
According to Australian Bureau of Statistics · ABS Counts of Australian Businesses, 30 June 2025 (n = 2,729,648)
Print related data loss
56%
Of organisations reported at least one print related data loss in the past year.
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An unmanaged printer stores and routes confidential documents.
For medical, legal, accounting and local government offices, that is a genuine exposure.
According to Quocirca Print Security Landscape 2025 · Quocirca, July 2025. International survey of 400 IT decision makers (US and Europe)
ATO instant asset write off, 2025 to 2026 window now closed
$20,000
If you bought equipment outright, the write off applied to eligible small businesses with an aggregated annual turnover under $10 million.
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It covered the business portion of eligible assets costing less than $20,000.
The asset had to be first used, or installed ready for use, between 1 July 2025 and 30 June 2026.
That window has closed.
The threshold for 2026 to 2027 is not yet law, so check the current figure at ato.gov.au.
Genuine operating lease payments are instead deductible as a business expense each period.
General information, not tax advice.
Confirm the right structure for your situation with your accountant.
According to Australian Taxation Office · Australian Taxation Office, 2025 to 2026 income year
Tell us your industry and we'll match the right device
Quick formFrequently asked questions
How do you choose the right printer for my industry?
We match the device class and speed to your monthly page volume, add the security and compliance features your sector needs, set up the finishing your documents require, and leave room to grow.
Each guide sets out a recommended starting point for a business type and team size.
What does a printer lease for my business include?
Maintenance, genuine consumables, remote diagnostics and one predictable monthly fee from $160/month ex GST, on a 36 to 60 month term.
Can you set up scanning to our existing software?
Yes.
Scan to encrypted folder is configured at install to drop straight into your file structure, or your patient or matter management system, set up before handover so there are no separate IT fees to integrate it.
How much does an industry printer lease cost?
Leases start from $160/month ex GST on a 36 to 60 month term, with maintenance, genuine consumables and remote diagnostics included for the contract term.
The final monthly figure is calculated against your specific volume mix at quote, so a higher volume team pays for the throughput it actually uses.
Can you track printing by department or cost centre?
Yes.
Per user and per department print accounting is configured at install, so the business office can see which teams drive volume and set sensible limits.
It is one of the most effective ways to bring an unpredictable print budget back under control.
What happens if our team grows after we lease?
Devices are sized to your current volume with headroom built in, and the fleet can be reviewed and added to as you grow rather than locking you to a single machine.
Talk to us about your expected growth at quote and we will factor it into the recommendation.
Printer leasing terms explained
We lease to every type of Australian business, tell us yours
We lease to businesses of every type across Australia.
Tell us your industry, team size and print volume.
We'll match you to the right device and a quote in under 2 minutes.