Industry guides · Australia
Printer Leasing by Industry
A printer chosen without your industry in mind can fall short on security, speed or finishing, so start with the guide that matches you.
Every business prints differently.
Each guide sets out the device, speed, security and finishing we recommend for your type of business and team size.
See what suits you before you ask for a quote.
Rated 5.0 from 153 Google reviews. Leasing across Australia since 2010.
Every industry lease includes
- Toner, parts, service labour and call outs for the contract term. You only buy paper.
- One set monthly payment from $160 a month ex GST on a 36 to 60 month term.
- Toshiba, Kyocera, HP and Brother devices matched to your volume.
- Tell us your industry and team size. The form takes under 2 minutes.
Enquired on Monday and had a printer installed by Friday. Fast, easy, and exactly what we needed.
Get your industry matched printer lease quote
Which printer is right for my business type and team size?
We match the device, speed, security and finishing to how your industry actually prints.
Each guide below sets out a recommended setup for a business type and team size.
Choose the closest fit. The quote form takes under 2 minutes.
~50 staff
Accounting and bookkeeping
Ready specified A3 colour MFP fleet for tax season throughput.
Secure print release for client TFN handling.
One master lease that covers the whole firm.
~20 lawyers
Legal practice
Ready specified A3 colour MFP for high volume brief packs and discovery print.
Full audit log per user.
Scan to encrypted folder for matter management.
~10 staff
Medical practice / clinic
Ready specified A4 colour MFP for patient records.
Scan to folder for EHR uploads.
Secure print release so referral letters never sit on the tray.
whole school admin, staffroom and faculties
Schools and education
Ready specified high volume A3 colour multifunction fleet for the front office and staffroom.
Secure release and per department cost tracking.
Next business day onsite response, so a term time breakdown is short.
sales agents, property managers and front office reception
Real estate agencies
High volume A3 colour multifunction devices set up in advance for agency brochures, contracts and window cards.
Secure document release and scan to cloud.
Your team can list, auction and settle without the print room holding them back.
head office plus site and project offices
Construction and trades
Ready specified A3 colour multifunction fleet for head office and site offices.
Built for plan sets, marked up drawings, variations and compliance documents.
Scan to cloud and durable devices that hold up in dusty site environments.
residential care, home care teams and head office admin
Aged care and NDIS providers
Pre configured A4 colour multifunction printer for care plans, medication charts and NDIS (National Disability Insurance Scheme) documentation, with secure print release protecting client information and a service response built in so care work is never held up by a broken printer.
1 to 5 staff
Small office
One pre configured A4 colour multifunction printer for the whole office, with a set monthly payment covering the equipment, toner, parts, service labour and call outs, so there is no separate repair bill if something breaks.
companies running 5 to 10 offices
Multi office
One master lease covers every office you run.
One invoice, one renewal date, one number to call from any site.
Devices sized per office, added when a new office opens.
Not sure which industry setup fits? Browse every printer and copier leasing service we arrange Australia wide.
From your industry to a quote in three steps
Tell us your industry and team size. The form takes under 2 minutes, then we match the device and send your quote.
How we match a printer to your business
- Volume. Pages per month set A4 versus A3 and the speed you need.
- Security and compliance. Secure print release, encrypted drives and audit logging for sensitive records.
- Finishing. Stapling, booklets and the document types your sector produces.
- Growth. Room to add devices as the team grows, on one master lease.
Every lease we arrange includes
- Service labour, parts and call outs for the contract term.
- Toner and genuine consumables, so you only buy paper.
- Remote diagnostics and support.
- One set monthly payment from $160 a month ex GST on a 36 to 60 month term.
How it works
Match your print volume to the right device
Find roughly how many pages your office prints each month, then read across to the device class sized for that volume.
The more you print, the larger the machine, and every class is available on a single monthly lease.
Small office
Less than 3,000 pages per month
A4 colour multifunction printer
25 to 35 pages per minute
Medium organisation
3,000 to 10,000 pages per month
A4 colour multifunction printer
35 to 45 pages per minute
Large organisation
10,000 to 25,000 pages per month
A3 colour multifunction printer
45 to 55 pages per minute
Enterprise
More than 25,000 pages per month
Fleet of 2 to 3 A3 colour multifunction printers (one main, one or two satellite)
45 to 55 pages per minute per device
Indicative band sizing only, not a binding quote. Actual monthly volume depends on your workflow, duplex defaults and seasonality. A formal lease quote confirms the device, term and your actual monthly volume.
The numbers behind an Australian office printer lease
Independent, sourced data on why a managed, single vendor print fleet matters and how the lease versus buy decision is treated for tax.
Each figure links to its source.
Australian businesses are small
97.3%
Of Australia's 2,729,648 actively trading businesses were small businesses with fewer than 20 employees at 30 June 2025.
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That is the segment a printer lease is built for.
It trades a large upfront purchase for a predictable monthly cost.
According to Australian Bureau of Statistics · ABS Counts of Australian Businesses, 30 June 2025 (n = 2,729,648)
Print related data loss
56%
Of organisations reported at least one print related data loss in the past year.
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An unmanaged printer stores and routes confidential documents.
For medical, legal, accounting and local government offices, that is a genuine exposure.
According to Quocirca Print Security Landscape 2025 · Quocirca, July 2025. International survey of 400 IT decision makers (US and Europe)
ATO instant asset write off, permanent from 1 July 2026
$20,000
If you bought equipment outright, the write off applied to eligible small businesses with an aggregated annual turnover under $10 million.
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It covered the business portion of eligible assets costing less than $20,000.
The asset had to be first used, or installed ready for use, between 1 July 2025 and 30 June 2026.
That window has closed, and the same threshold continues from 1 July 2026, made permanent by legislation passed in August 2026.
Check your eligibility at ato.gov.au.
Genuine operating lease payments are instead deductible as a business expense each period.
General information, not tax advice.
Confirm the right structure for your situation with your accountant.
According to Australian Taxation Office · Australian Taxation Office, updated 27 August 2026
Tell us your industry and we'll match the right device
Frequently asked questions
How do you choose the right printer for my industry?
We match the device class and speed to your monthly page volume, add the security and compliance features your sector needs, set up the finishing your documents require, and leave room to grow.
Each guide sets out a recommended starting point for a business type and team size.
What does a printer lease for my business include?
The equipment, toner, parts, service labour and call outs, in one set monthly payment from $160 a month ex GST on a 36 to 60 month term.
You only buy paper.
Can you set up scanning to our existing software?
Yes.
Scan to encrypted folder is configured at install to drop straight into your file structure, or your patient or matter management system, and it is set up before handover so staff can use it from day one.
How much does an industry printer lease cost?
Leases start from $160 a month ex GST on a 36 to 60 month term, with toner, parts, service labour and call outs included.
The final monthly figure is quoted in writing for the devices your team needs, and you only buy paper.
Can you track printing by department or cost centre?
Yes.
Per user and per department print accounting is configured at install, so the business office can see which teams drive volume and set sensible limits.
That gives the business office a clear view of where the print budget goes.
What happens if our team grows after we lease?
Devices are sized to your current volume with headroom built in, and the fleet can be reviewed and added to as you grow rather than locking you to a single machine.
Talk to us about your expected growth at quote and we will factor it into the recommendation.
Printer leasing terms explained
We lease to every type of Australian business, tell us yours
We lease to businesses of every type across Australia.
Tell us your industry, team size and print volume.
We'll match you to the right device. The form takes under 2 minutes.