Vendor evaluation guide
How to Judge a Printer Lease Company in Australia
Compare what matters most: brands carried, what is included, contract terms, service response and exit conditions, before you sign.
Before you enquire
Do I have to commit to a long contract?
The available terms are 36 to 60 months, and there is nothing briefer on offer.
A shorter term carries a higher monthly figure and a longer one a lower figure, so you can trade one against the other.
What happens on the final month?
Three paths, and the choice is yours: upgrade to a newer device, carry on with the current one, or return it.
Nothing renews on its own and nothing starts without your written approval.
What if my printing needs change?
If the workload grows, the device can grow with it, once the change is quoted and agreed in writing.
Once a lease order is confirmed the replacement is delivered within 10 business days, with installation included.
How much printing makes a lease worthwhile?
Around 500 pages a month is the rough point where a lease becomes easier to budget for.
Below that, a desktop inkjet with cartridges and unplanned callouts can still suit.
Maintenance, genuine toner and remote diagnostics all sit inside one monthly set plan.
We are already leasing a printer. Can we still get a quote?
Yes.
We prepare the quote now and hold the installation until your current agreement ends, which avoids paying twice and avoids a print outage.
Send us the existing agreement and we will work back from its notice window.
Enquired on Monday and had a printer installed by Friday. Fast, easy, and exactly what we needed.
We have been using Global Document Solutions for about eight years now and would not go anywhere else.
Compare us on your shortlist: quote in about 2 minutes
Quick formA good printer lease company in Australia is judged on the brands it carries, what the monthly amount actually covers, the length and flexibility of the contract, how fast it responds to service calls, and how easy it is to exit or upgrade the lease.
The scorecard
Six tests to put to any printer lease company
Score every vendor on your shortlist against the same six criteria. The table below sets out what to check on each, with our answer beside it.
The six criteria mirror the table below. This is an evaluation method, not an independent ranking of companies.
The six criteria that separate printer lease companies
Search results for the best printer lease companies list many vendors, and the ranking that matters is the one you build against your own requirements.
These are the criteria procurement teams use, with our answer beside each so you can score us against anyone else on your shortlist.
| Criterion | What to check | How LeasemyPrinter answers it |
|---|---|---|
| Brands carried | Confirm the company supplies the brand and device class you need, and can service it locally. | We lease Kyocera, HP, Toshiba and Brother office equipment across Australia. |
| What the monthly amount includes | Ask whether toner, parts, service labour and call outs sit inside the monthly amount or are billed separately. | Our monthly amount covers the equipment, toner, parts, service labour and call outs. The only thing you buy is paper. |
| Pricing and term | A clear monthly figure ex GST against a stated term, in writing. | Leases start from $160/month ex GST on 36 to 60 month terms. |
| Service response | Who attends site, from where, and under what written response arrangement. | Same business day phone and remote support (Mon to Fri, 08:30 to 19:00 AEST), with next business day onsite response for confirmed service requests. |
| Track record | Reviews you can verify on an independent platform, and how long the company has operated. | 5 stars from 150 verified Google reviews, leasing printers to Australian businesses since 2010. |
| End of lease options | What the contract says happens at term end, including any auto renewal clause. | You choose: upgrade to the latest model, continue at a reduced rate, or return the equipment at no cost. |
How to shortlist printer lease companies in five steps
- 1List your devices and volumesCount the devices you need, note A4 against A3 and mono against colour, and estimate your monthly page volume.Every quote you request should answer this same specification.
- 2Check what each monthly amount includesAsk each company whether toner, parts, service labour and call outs are inside the monthly amount or billed on top.Two similar monthly figures can cover very different things.
- 3Confirm service coverage for your locationAsk who attends your site, where they are dispatched from, and what the written response arrangement is for your region.
- 4Compare terms and exit conditionsCheck the term length, the upgrade path during the term, and what happens at the end of the lease.Read any auto renewal clause before signing.
- 5Get like for like written quotesRequest quotes against the same device class, volume and inclusions so the monthly figures compare directly.A written quote should itemise everything in the checklist below.
Estimate your monthly lease cost before you shortlist
A4 mono entry tier lease from $160/month ex GST per device, on a 36 to 60 month term.
Toner, parts, service labour and call outs are included in the monthly fee, so the only thing you buy is paper.
A4 colour, A3 colour and multi device fleet pricing requires a tailored quote.
Want an exact figure for your office? We will tailor the quote to your equipment, term, and volume.
Get an exact quoteGet this estimate priced for your office
We'll turn your inputs into a written lease quote for your office, sent the same business day, Monday to Friday.
No obligation · 5 stars from 150 verified Google reviews.
Indicative only.
Not a quote.
A formal quote requires confirmation of device, term, monthly volume and finance provider.
Lease side shows the published entry tier base × your device count.
Buy side shows hardware amortisation plus your service contract input.
Toner and consumables are included in the lease; on the buy side they are your own costs, not estimated here.
Useful life default follows the ATO effective life schedule (Income Tax (Effective Life of Depreciating Assets) Determination 2025).
*Check with your accountant.
Lease tax treatment varies by business structure, turnover and current ATO rules.
*Based on comparison of total cost of ownership over 60 months for typical SME print volumes (2,000 to 10,000 pages/month).
Individual savings vary.
See our Privacy Policy for how we handle any details you submit with your quote request.
Put us on the shortlist: request your written quote
Quick formChoosing a printer lease company: common questions
What should a printer lease include?
Check each inclusion line by line, because agreements are structured differently between companies.
On our leases the monthly amount covers the equipment, toner, parts, service labour and call outs, and the only thing you buy is paper.
How do I compare printer lease companies in Australia?
Score each company on six criteria: brands carried, what the monthly amount includes, pricing and term, service response, verifiable reviews, and end of lease options.
Then request written quotes against the same device class and volume so the figures compare directly.
What is a normal length for a printer lease contract?
Office printer leases in Australia commonly run on multi year terms.
Ours run 36 to 60 months, and many businesses choose a 36 or 48 month lease.
What questions should I ask before signing a printer lease?
Ask what the monthly amount includes, what the written service response arrangement is for your region, how upgrades work during the term, what happens at the end of the lease, and whether the contract contains an auto renewal clause.
How quickly should a printer lease company respond to a service call?
Ask for the response arrangement in writing before you sign.
Our arrangement is same business day phone and remote support (Mon to Fri, 08:30 to 19:00 AEST), with next business day onsite response for confirmed service requests.
What happens at the end of a printer lease?
That depends on the contract, so read the end of lease clause before signing.
On our leases you choose: upgrade to the latest model, continue at a reduced rate, or return the equipment at no cost.
What you get
Imagine one bill that never surprises you
Your office printer lease bundles the hardware and the running costs into a single set monthly payment, so the only thing you buy is paper.
No separate toner orders.
No surprise service bills.
Just one predictable line on the books.
The monthly amount covers the device, toner, parts, service labour and call outs for the contract term. The only thing you buy is paper.
Printer leasing terms explained
What a written printer lease quote should itemise
- Device make, model and class (A4 or A3, mono or colour)
- Monthly amount ex GST against a stated term
- What the monthly amount includes: toner, parts, service labour, call outs
- Delivery and installation arrangements
- The written service response arrangement for your region
- End of lease options, including any auto renewal clause