Industry: Aged care and NDIS providers · residential care, home care teams and head office admin
Printer and Copier Leasing for Aged Care and NDIS Providers
A printer that breaks down when care plans or medication charts are needed can hold up care work for clients.
Pre configured A4 colour multifunction printer for care plans, medication charts and NDIS (National Disability Insurance Scheme) documentation, with secure print release protecting client information and a service response built in so care work is never held up by a broken printer.
Before you enquire
Do I have to commit to a long contract?
You choose the term at the start, anywhere from 36 to 60 months.
There is no day, week or month by month arrangement.
What happens on the final month?
At the end you either upgrade, stay on the equipment already in place, or hand it back.
We contact you before the date so it is never missed, and the terms of whichever path you pick are confirmed in writing.
What if my printing needs change?
You can move up a device class or swap models during the term, once the change is quoted and agreed.
New equipment arrives within 10 business days of a confirmed order, installation included.
How much printing makes a lease worthwhile?
There is no minimum size.
The useful test is volume.
Above about 500 pages a month, one monthly set plan is normally simpler.
It covers maintenance, genuine toner and remote diagnostics, instead of buying cartridges and paying for callouts.
We are already leasing a printer. Can we still get a quote?
Yes, and it is a common position to be in.
We quote now and set the installation against your current lease end date, so there is no overlap and no outage.
Check your existing notice window early, because those dates are easy to miss.
Enquired on Monday and had a printer installed by Friday. Fast, easy, and exactly what we needed.
Get your aged care or NDIS provider printer lease quote
For an aged care or NDIS provider in Australia, the recommended lease is one A4 colour multifunction device at 35 to 45 pages per minute, or an A3 colour MFP at head office where reporting volume is higher.
Specify secure print PIN release, a self encrypting hard drive, and scan to encrypted folder into your client management or care planning system.
It leases from $160 a month ex GST on a 36 to 60 month term.
Toner, parts, service labour and call outs are included, so you only buy paper.
Written by Cyrus Dickie, Founder, LeasemyPrinter. Senior print solutions consultant helping aged care and NDIS providers size and lease the right print fleet.
Recommended setup for an aged care or NDIS provider, specified and ready to quote
- Device class
- 1 to 2 x A4 colour multifunction printers (nursing station or coordinator office) plus an optional A3 colour MFP at head office for higher volume reporting
- Mono speed
- 35 to 45 pages per minute
- Colour speed
- 35 to 45 pages per minute
- Monthly volume
- 6,000 to 15,000 pages per month per site
- Finishing
- Auto duplex, stapling for care plan and roster packs
- Security
- Self encrypting hard drive
- Secure print PIN release so care plans and medication charts never sit unattended on the tray
- Per user authentication for care staff, coordinators and admin roles
- Scan to encrypted folder into your client management or care planning system
- Automatic data overwrite between jobs
- Typical lease
From $160 a month ex GST on a 36 to 60 month term.
The fee covers the equipment, toner, parts, service labour and call outs, so you only buy paper.
Your final monthly figure is quoted in writing for the device you choose.
The print problems this setup is specified around
- ×
Care plans, medication charts, incident reports and NDIS service agreements carry sensitive personal and health information, so a device left unattended in a shared office is a genuine privacy exposure.
- ×
Roster changes, care plan reviews and incident reporting do not run on a fixed schedule, so print and scan demand swings through the week rather than sitting in one predictable block.
- ×
A broken printer during a roster change or a reporting deadline holds up staff who should be with clients, not waiting at a device.
- ×
Owned devices push toner, drum and service costs back onto a provider that is already managing tight budgets and its own reporting obligations.
Printer Leasing Costs for aged care and NDIS providers
From $160
per month ex GST
36 to 60 month term
custom quoted above that
All inclusive
maintenance and toner
Next Business Day
onsite service response
All leases include maintenance, toner, repairs, and onsite service for aged care and NDIS providers. Terms run 3 to 5 years. There are no per page charges: the only thing you buy is paper.
▶Full lease summary
- Per page chargesNone. You only buy paper
- Lowest monthly figure60 month term
- Term options36 to 60 months
- Onsite response timeNext business day
Total cost is quoted by your finance provider and varies by term and equipment selected.
According to LeasemyPrinter · Data current: March 2026
Why an aged care or NDIS provider leases instead of buys
Maintenance and toner are inside the monthly fee, so coordinators are not chasing consumables or repair quotes while managing client care.
Next business day onsite service response Australia wide for confirmed service requests means a broken printer does not hold up medication charts or incident reporting.
Scan to encrypted folder is configured at install, giving your team a consistent way to file care documentation without extra IT setup.
A set monthly payment is easier to plan around than a large upfront purchase, particularly for a provider managing tight budgets.
Confirm the tax treatment with your accountant.
Interactive · Right-size your printer
Find the right printer in 10 seconds
Three quick taps and we will point you to the device class that fits how your team actually prints. Then request a tailored quote.
Indicative guide only
- This tool suggests a device class. It does not quote a price.
- Leases start from $160 a month ex GST on a 36 to 60 month term (entry tier published price).
- Your final monthly cost is set by the finance provider when the lease is signed.
Your suggested fit
A4 colour multifunction
An everyday A4 colour multifunction for client-facing documents and general office printing at low to moderate volumes.
Get a quote for your aged care or NDIS providerMatch this device class to a written quote
We'll match this device class to a written lease quote for your business, sent the same business day, Monday to Friday.
No obligation · 5 stars from 153 verified Google reviews.
How it works
One lease across the homes, the offices and head office
A provider rarely prints in one place. Care documentation moves between residential homes, community offices and head office, so the fleet is easier to run when every device sits under one agreement and one point of contact.
Not sure which printer suits your office?
Answer 12 quick questions about your print volume, colour needs and budget.
The free quiz takes about 2 minutes and matches you to one Kyocera printer with an estimated monthly cost. Other brands we lease are quoted on request. No obligation.
Ready to lease the right setup for your aged care or NDIS provider?
Request a tailored quote in under 2 minutes. Pre configured for residential care, home care teams and head office admin.
Get your aged care or NDIS provider lease quote
Frequently asked questions
What printer suits an aged care or NDIS provider?
A single A4 colour multifunction device at 35 to 45 pages per minute covers most single site providers, handling care plans, medication charts, incident reports and NDIS service agreements at 6,000 to 15,000 pages per month.
Head office or multi site providers with heavier reporting volume are better served by an A3 colour MFP.
How does the lease help with privacy obligations for client and health information?
Devices we lease for care providers are specified with a self encrypting hard drive on supported models, secure print PIN release and automatic data overwrite between jobs, so care plans and medication charts only print once a staff member authenticates at the device.
This supports the safeguards providers put in place under the Privacy Act 1988 and the Australian Privacy Principles, and for NDIS providers under the NDIS Practice Standards, though the provider remains responsible for its own compliance obligations.
Can the lease cover more than one site or house?
Yes.
One master lease can cover a head office plus one or more residential homes or community offices, with consolidated billing and one renewal date.
Brands available include Kyocera, HP, Toshiba and Brother.
What happens if the printer breaks down during a shift?
Log the fault and the first response is same business day phone and remote support, Monday to Friday, where jams and consumable issues are worked through.
If a technician is needed, confirmed service requests get next business day onsite response Australia wide.
For a repair longer than a day, ask about a loaner device when logging the fault.
Availability is confirmed case by case.
Print security and procurement for aged care and NDIS providers
Independent, sourced data on why a managed, single vendor print fleet matters and how the lease versus buy decision is treated for tax.
Each figure links to its source.
Australian businesses are small
97.3%
Of Australia's 2,729,648 actively trading businesses were small businesses with fewer than 20 employees at 30 June 2025.
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That is the segment a printer lease is built for.
It trades a large upfront purchase for a predictable monthly cost.
According to Australian Bureau of Statistics · ABS Counts of Australian Businesses, 30 June 2025 (n = 2,729,648)
Print related data loss
56%
Of organisations reported at least one print related data loss in the past year.
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An unmanaged printer stores and routes confidential documents.
For medical, legal, accounting and local government offices, that is a genuine exposure.
According to Quocirca Print Security Landscape 2025 · Quocirca, July 2025. International survey of 400 IT decision makers (US and Europe)
ATO instant asset write off, permanent from 1 July 2026
$20,000
If you bought equipment outright, the write off applied to eligible small businesses with an aggregated annual turnover under $10 million.
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It covered the business portion of eligible assets costing less than $20,000.
The asset had to be first used, or installed ready for use, between 1 July 2025 and 30 June 2026.
That window has closed, and the same threshold continues from 1 July 2026, made permanent by legislation passed in August 2026.
Check your eligibility at ato.gov.au.
Genuine operating lease payments are instead deductible as a business expense each period.
General information, not tax advice.
Confirm the right structure for your situation with your accountant.
According to Australian Taxation Office · Australian Taxation Office, updated 27 August 2026