Industry: Multi office · 5 to 10 offices
Printer Leasing for Companies with 5 to 10 Offices
A company with 5 to 10 offices on different printer suppliers can face separate invoices, unplanned costs and no single number to call.
One master agreement covers every office you run. The devices, toner, parts and service call outs at every site sit inside one set monthly payment, billed on one invoice, with one number to call whichever office has the problem.
Before you enquire
How long am I locked in for?
Terms run 36 to 60 months and nothing shorter is offered.
You pick the length at the start, and a 60 month term carries the lowest monthly figure.
Am I stuck with the equipment at the end?
You decide between upgrading to a newer model, continuing on the same device, or returning it.
Nothing renews on its own, and any new agreement is quoted in writing first.
Can I change device partway through?
The agreement allows a move to a bigger printer or a different model.
A swap is re priced and confirmed in writing, then delivered usually within about 10 business days of a confirmed order, installation included.
Does leasing suit a small office?
Small offices lease on the same terms as large ones.
Past roughly 500 pages a month, the comparison usually starts to favour leasing once cartridges and unplanned service calls are counted in.
Cartridges and unplanned service calls stop arriving separately and become one monthly set plan.
What if we are partway through an existing agreement?
Yes.
It is common for businesses who contact us to be partway through an existing agreement.
We prepare your quote now and time the new installation to your current lease end date, so there is no overlap and no print outage.
It is worth checking your existing contract notice window early, because those dates are easy to miss.
Call us or submit the form and we will map the changeover with you.
Enquired on Monday and had a printer installed by Friday. Fast, easy, and exactly what we needed.
Get your multi office business printer lease quote
For an Australian company running 5 to 10 offices, the recommended lease is one master agreement covering an A3 or A4 colour multifunction device at each site, sized to that site's own volume.
Billing consolidates onto one invoice, every device shares one renewal date, and a device can be added when a new office opens.
Entry tier single devices lease from $160 a month ex GST on a 36 to 60 month term.
A multi office fleet is quoted above that entry price, sized to your final device mix.
Toner, parts, service labour and call outs are included, so you only buy paper.
Written by Cyrus Dickie, Founder, LeasemyPrinter. Senior print solutions consultant helping businesses running 5 to 10 offices size and lease the right print fleet.
Recommended setup for a company running 5 to 10 offices, specified and ready to quote
- Device class
- 1 x A3 or A4 colour multifunction printer per office, sized to each site, on one master lease
- Mono speed
- 25 to 55 pages per minute, matched per site
- Colour speed
- 25 to 55 pages per minute, matched per site
- Monthly volume
- 3,000 to 20,000 pages per site per month
- Finishing
- Auto duplex fleet wide, with stapling and booklet finishing at the sites that produce client documents
- Security
- Secure print PIN release at every site so documents never sit on a tray in any office
- One authentication setup rolled out fleet wide, tied to Active Directory or Microsoft 365
- Per site and per user print accounting so head office sees usage broken down by office
- Self encrypting hard drives with automatic data overwrite between jobs on supported models
- Matched toner families across the fleet so consumables are interchangeable between sites
- Typical lease
From $160 a month ex GST on a 36 to 60 month term.
The fee covers the equipment, toner, parts, service labour and call outs, so you only buy paper.
Your final monthly figure is quoted in writing for the device you choose.
The print problems this setup is specified around
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Every office signed its own lease at a different time, so end dates are scattered across years and something is always coming up for renewal somewhere.
- ×
Each site runs its own supplier, its own toner account and its own service number, so nobody at head office can see what printing actually costs the company.
- ×
A fault in one city is handled differently from a fault in another, and the office with the weakest supplier relationship waits longest for a fix.
- ×
Opening a new office means starting procurement from scratch: new quotes, a new contract and a new supplier relationship, at exactly the moment the fit out leaves no spare time.
Printer Leasing Costs for businesses running 5 to 10 offices
From $160
per month ex GST
36 to 60 month term
custom quoted above that
All inclusive
maintenance and toner
Next Business Day
onsite service response
All leases include maintenance, toner, repairs, and onsite service for businesses running 5 to 10 offices. Terms run 3 to 5 years. There are no per page charges: the only thing you buy is paper.
▶Full lease summary
- Per page chargesNone. You only buy paper
- Lowest monthly figure60 month term
- Term options36 to 60 months
- Onsite response timeNext business day
Total cost is quoted by your finance provider and varies by term and equipment selected.
According to LeasemyPrinter · Data current: March 2026
Why a company running 5 to 10 offices leases instead of buys
One master agreement replaces a drawer of per site contracts: one invoice, one renewal date, and one number to call from any office.
A coterminous fleet ends on one date, so the whole company renews once instead of running a rolling series of renewals nobody at head office can keep in view.
A device can be added when a new office opens and the agreement absorbs it, so a fit out does not trigger a fresh procurement cycle.
New equipment delivery is within 10 business days of a confirmed lease order.
Maintenance, toner, parts and call outs at every site sit inside the one set monthly payment, so a fault in any office is already covered rather than billed to whoever answers the phone.
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Indicative guide only
- This tool suggests a device class. It does not quote a price.
- Leases start from $160 a month ex GST on a 36 to 60 month term (entry tier published price).
- Your final monthly cost is set by the finance provider when the lease is signed.
Your suggested fit
A4 colour multifunction
An everyday A4 colour multifunction for client-facing documents and general office printing at low to moderate volumes.
Get a quote for your multi office businessMatch this device class to a written quote
We'll match this device class to a written lease quote for your business, sent the same business day, Monday to Friday.
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How it works
One lease across every office, one invoice, one number to call
A company running 5 to 10 offices rarely prints in one place. The fleet is easier to run when every device, in every office, sits under one agreement that reports into one view.
How it works
Four offices, four end dates, or one
A company that signed each office up at a different time has a renewal negotiation always running somewhere. A coterminous fleet ends together, so head office makes one renewal decision instead of four.
Weighing one agreement against a lease at each site?
Our managed print site compares managed print services with a lease per office ↗, office by office as each lease ends.
Not sure which printer suits your office?
Answer 12 quick questions about your print volume, colour needs and budget.
The free quiz takes about 2 minutes and matches you to one Kyocera printer with an estimated monthly cost. Other brands we lease are quoted on request. No obligation.
Ready to lease the right setup for your multi office business?
Request a tailored quote in under 2 minutes. Pre configured for 5 to 10 offices.
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Frequently asked questions
Can one printer lease cover offices in different states?
Yes.
One master lease can cover every office you run across Australia, with next business day onsite service response australia wide for confirmed service requests at each site.
Billing consolidates onto one invoice and every device shares one renewal date.
Brands available include Kyocera, HP, Toshiba and Brother.
Do all our offices have to use the same printer model?
No.
Each site is sized to its own volume, so a two person branch might run an A4 colour device while head office runs a higher duty A3 unit.
Matching the toner family across the fleet keeps consumables interchangeable, but the device mix follows each office's workload rather than a one size rule.
What happens when we open a new office mid term?
A device is added to the existing master agreement rather than starting a new contract.
New equipment delivery is within 10 business days of a confirmed lease order, and the addition aligns to the master agreement so the fleet keeps one renewal date.
Is billing one invoice for the company or one per site?
One invoice for the whole fleet, broken down by site, so head office sees what each office costs and no office carries its own supplier account.
Per site and per user print accounting can also be configured at install for finer detail than the invoice line.
Print security and procurement for businesses running 5 to 10 offices
Independent, sourced data on why a managed, single vendor print fleet matters and how the lease versus buy decision is treated for tax.
Each figure links to its source.
Australian businesses are small
97.3%
Of Australia's 2,729,648 actively trading businesses were small businesses with fewer than 20 employees at 30 June 2025.
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That is the segment a printer lease is built for.
It trades a large upfront purchase for a predictable monthly cost.
According to Australian Bureau of Statistics · ABS Counts of Australian Businesses, 30 June 2025 (n = 2,729,648)
Print related data loss
56%
Of organisations reported at least one print related data loss in the past year.
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An unmanaged printer stores and routes confidential documents.
For medical, legal, accounting and local government offices, that is a genuine exposure.
According to Quocirca Print Security Landscape 2025 · Quocirca, July 2025. International survey of 400 IT decision makers (US and Europe)
ATO instant asset write off, permanent from 1 July 2026
$20,000
If you bought equipment outright, the write off applied to eligible small businesses with an aggregated annual turnover under $10 million.
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It covered the business portion of eligible assets costing less than $20,000.
The asset had to be first used, or installed ready for use, between 1 July 2025 and 30 June 2026.
That window has closed, and the same threshold continues from 1 July 2026, made permanent by legislation passed in August 2026.
Check your eligibility at ato.gov.au.
Genuine operating lease payments are instead deductible as a business expense each period.
General information, not tax advice.
Confirm the right structure for your situation with your accountant.
According to Australian Taxation Office · Australian Taxation Office, updated 27 August 2026