Devices and specifications
Scan to Folder and Scan to Email
What is Scan to Folder and Scan to Email?
Scan to folder sends a scanned document straight to a shared network or cloud folder. Scan to email delivers it as an email attachment.
Scan to folder is a workflow function on a multifunction printer that sends a scanned document directly to a pre-configured shared folder on a business network drive, cloud storage, or document management system, without visiting a workstation to retrieve the file.
Scan to email performs the same job but delivers the scanned file as an email attachment to one or more recipients.
Both features are standard on the Toshiba eStudio range.
They are particularly valued by accounting, legal, healthcare, and property-management businesses on the Mid North Coast for routing invoices, clinical records, inspection reports, and signed contracts into the right place without manual file transfer.
In short
- Scan straight to a network or cloud folder from the device.
- Or send the scan as an email attachment.
- Feeds documents into accounting, practice, and property software.
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Lease from $160/month ex GST on a 36 to 60 month term, maintenance and toner included. Quote in under 2 minutes.
Frequently asked questions
What is the difference between scan to folder and scan to email?
Scan to folder sends a scanned document straight to a pre-configured shared network or cloud folder, while scan to email delivers the same file as an email attachment.
Both are standard on the Toshiba eStudio range.
Can scans go straight into accounting or practice software?
Yes.
Scan to folder routes invoices, clinical records, inspection reports, and signed contracts into the right network or cloud location, feeding accounting, practice, and property-management systems without manual file transfer.
Cyrus Dickie
Founder, Global Document Solutions
You deal with the founder directly, from first quote to ongoing support, since 2010.
Authored by Cyrus Dickie, Founder at Global Document Solutions. In the industry since 2010.
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Related terms
- Multifunction Printer (MFP)A multifunction printer (MFP) is a single office device that combines print, copy, scan, and fax in one unit.
- Duplex PrintingDuplex printing is the ability to print on both sides of a page automatically in one pass.
- A3 vs A4 PrinterA3 and A4 are paper sizes. An A3 multifunction printer handles both sizes, while an A4 desktop cannot print A3 at all.
- Pages Per Minute (PPM)Pages per minute (ppm) is the rated output speed of a printer, measuring how many A4 pages it produces in a minute.
Enquired on Monday and had a printer installed by Friday. Fast, easy, and exactly what we needed.
We have been using Global Document Solutions for about eight years now and would not go anywhere else.
Get your tailored printer lease quote
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$160/month
ex GST
Lease term
36 to 60 months
- Maintenance and genuine toner included
- You only buy paper
- Same business day response, Mon to Fri
- No obligation, and no automatic renewal without your written approval