Photocopier Hire, and the Term You Are Agreeing To
One set monthly payment covers toner, parts and servicing. Free quote in under 2 minutes, no obligation.
Updated August 2026
Before you enquire
How long am I locked in for?
Terms run 36 to 60 months and nothing shorter is offered.
You pick the length at the start, and most businesses take 60 months.
Am I stuck with the equipment at the end?
You decide between upgrading to a newer model, continuing on the same device, or returning it.
Nothing renews on its own, and any new agreement is quoted in writing first.
Can I change device partway through?
The agreement allows a move to a bigger printer or a different model.
A swap is re priced and confirmed in writing, then delivered usually within about 10 business days of a confirmed order, installation included.
Are we too small for this to be worth it?
Small offices lease as often as large ones.
Past roughly 500 pages a month, the comparison usually starts to favour leasing once cartridges and unplanned service calls are counted in.
Cartridges and unplanned service calls stop arriving separately and become one monthly set plan.
We are mid contract with another supplier. Is it worth asking?
Yes.
It is common for businesses who contact us to be partway through an existing agreement.
We prepare your quote now and time the new installation to your current lease end date, so there is no overlap and no print outage.
It is worth checking your existing contract notice window early, because those dates are easy to miss.
Call us or submit the form and we will map the changeover with you.
Enquired on Monday and had a printer installed by Friday. Fast, easy, and exactly what we needed.
We have been using Global Document Solutions for about eight years now and would not go anywhere else.
Get Your Photocopier Hire Quote
Quick formLast updated: August 2026
How long does a photocopier hire agreement run?
Photocopier Hire Australia: How Long You Actually Commit: LeasemyPrinter provides photocopier hire to businesses across Australia from $160/month ex GST on a 36 to 60 month term.
Hire, rental and lease are one agreement Australia wide. Terms run 36 to 60 months, the set monthly payment covers toner, parts, service labour and call outs, and there is no day or week hire.
All leases include equipment, installation, maintenance, toner, and priority support.
Brands available: Kyocera, HP, Toshiba, Brother.
Terms run 36 to 60 months. There is no day rate, no weekly rate and no month by month arrangement.
Same business day phone and remote support for your business , Monday to Friday 8.30am to 7.00pm AEST. Next business day onsite response.
Free quote requests take under 2 minutes.
Once the term suits
What happens after you decide the length is right
Four steps between agreeing the term and printing on the machine. The first takes about 2 minutes.
Request
Online form takes
about 2 minutes
Reply
Same business day
phone reply, Mon to Fri
Written quote
Itemises toner, parts,
labour and call outs
Install
Typically within
10 business days of a
confirmed lease order
Phone and remote support runs Mon to Fri, 8.30am to 7.00pm AEST
Install window applies to in stock models after a confirmed lease order, the same terms stated in the questions below. Leases are subject to credit approval.
What is Photocopier Hire?
Photocopier Hire is a monthly set plan that gives an Australian business the use of a photocopier.
All maintenance, genuine toner, parts and technical support are included for the whole term.
Terms with LeasemyPrinter run 36 to 60 months, and no shorter arrangement is offered here.
The business pays a single predictable monthly amount instead of buying the equipment outright, and replaces or upgrades the device at the end of the term.
Leasing, rental and hire describe the same agreement, arranged differently on paper.
Source: LeasemyPrinter Australia
Hire here means 36 to 60 months, and nothing shorter exists.
See what that term commits you to before you enquire, and where to go if you need days.
A Photocopier Hire Agreement Runs Three to Five Years
That sentence is the whole reason this page opens the way it does.
In most trades the word hire implies something brief, and the enquiries that reach us using it are often picturing a fortnight.
Every photocopier arrangement on this site runs 36 to 60 months.
There is no daily rate, no weekly rate, and no month by month option sitting behind the scenes for the right customer.
Saying that first costs us enquiries.
It also stops people spending a week waiting on a quote for something we were never going to be able to supply.
If You Need One for a Week, Read This First
Conferences, audits, election counts, stocktakes, a court case, a temporary site office during a fitout.
All of these are real needs and none of them are ours.
A general equipment hire company handles them, and that is where those enquiries should go.
We rank well for some of that wording, which is precisely why this section exists rather than sitting further down the page.
If your need has an end date measured in days or weeks, you have the wrong supplier, and we would rather you knew now.
Before you enquire
How long do you actually need it for
One of these two branches is yours. If it is the left one, we are the wrong supplier and would rather say so now than take an enquiry we cannot fill.
Days or weeks
A conference, an audit, a stocktake or a temporary site office.
Not offered here. A general equipment hire company is the right supplier.
Years
A machine the office works on every day, in place and serviced.
36 to 60 months. This is what we arrange.
Why the Length Is Not Negotiable Downwards
The term is not a sales preference.
A machine of this class is placed, networked, configured against your document workflow, and then serviced for as long as it stays.
The economics of doing that only work across years, which is why the shortest agreement is 36 months rather than three.
If a supplier does offer you a photocopier for six months, it is worth asking what class of machine that covers and where the servicing and the consumables sit.
Ask before you sign, not after.
Why the floor sits where it does
The same setup work, spread two different ways
The block on the left of each bar is the work that happens once, whatever the length. The rest is the service that follows it.
36 to 60 months
Attend, network, configure. Then service it for the rest of the span.
The setup is a small part of the whole. This is what we arrange.
Six months
The identical block of work, with far less span to sit against.
Drawn to show the shape only. We do not offer an agreement this short.
The bar widths illustrate the proportion being described, not measured months. No amount appears on either bar, and the figure for your own site is quoted separately.
What Three to Five Years Actually Commits You To
It commits you to a monthly figure, from $160 a month ex GST on a 36 to 60 month term, and to keeping the machine in place for the length you choose.
Beyond those, the document you sign carries the ordinary conditions any equipment agreement carries: looking after the machine, letting a technician in, and the state it comes back in.
It does not commit you to a page count, because there is no page count on these agreements.
It does not commit you to a separate service contract or a consumables account, because both sit inside the same figure.
What it does ask of you is honesty about volume at the start.
A device sized to a workload you have guessed at is the one thing that makes a long term feel long.
Choosing Where to Sit Inside That Range
Thirty six months costs more each month and reaches the next decision sooner.
Sixty months costs less each month and holds you longer.
Neither is the right answer in the abstract.
The question that settles it is usually about the building rather than the machine.
A tenancy with four years left on the lease points one way.
A team that has doubled twice in three years points the other.
Tell us which of those describes you and we will say which end of the range fits.
Neither end is right on its own
What actually decides where you sit
Two questions do most of the work, and neither is about the machine. Answer them and the end of the range that fits you becomes obvious.
36 months
60 months
How long is left on the tenancy?
Points shorter: Less time left than the term
Points longer: Five or more years to run
How fast is the team changing size?
Points shorter: Grown fast, could grow again
Points longer: Settled, and likely to stay that way
The shorter end reaches the next decision sooner. The longer end spreads the same equipment further. No figures are shown here, because the amounts depend on the device you end up on.
Tell us your tenancy and your headcount, and get a figureThe Term Ends With a Decision, Not a Rollover
Nothing renews on its own.
The agreement reaching its end triggers a conversation, not a continuation, and whatever you choose next is quoted and confirmed in writing before it starts.
We make contact ahead of the date for that reason.
A term that lapses into a rollover nobody chose is the outcome this clause exists to prevent.
Nothing renews on its own
Where a rollover would go, and why it cannot
A term that lapses into a continuation nobody chose is the outcome this part of the agreement exists to prevent. The step where that would otherwise happen is marked as blocked.
We make contact
Ahead of the end date, so the conversation is not a scramble.
You decide
Hand it back, stay on it, or move to current equipment on a new term.
It goes in writing
Quoted and confirmed before anything is arranged.
Then it starts
And not one moment before you have signed for it.
Blocked at the stop: a rollover onto a fresh term because a date passed and nobody spoke. That is not how this ends.
The steps above are how we handle it. What the agreement itself sets out for the end of a term is in the document, not on this page, so ask to see that part before you sign.
Ask what your end of term options would look likeSend Your Volume and Get a Figure
The counter on your current machine holds the number that matters.
Pair it with a headcount for the machine and a note on whether A3 or finishing is in play.
A figure comes back the same business day, Monday to Friday, written for your setup rather than drawn from a table.
Once an order is confirmed, installation is usually about 10 business days behind it.
This has been our trade Australia wide since 2010.
Photocopier Hire Cost in Australia
From $160
per month ex GST
36 to 60 month term
custom quoted above that
All inclusive
maintenance and toner
Next Business Day
onsite service response
All leases include maintenance, toner, repairs, and onsite service for businesses. Terms run 3 to 5 years. There are no per page charges: the only thing you buy is paper.
▶Full lease summary
- Per page chargesNone. You only buy paper
- Most common term60 months
- Term options36 to 60 months
- Savings vs buying, typical SME volumes20 to 30%*
- Onsite response timeNext business day
Total cost is quoted by your finance provider and varies by term and equipment selected.
According to LeasemyPrinter · Data current: March 2026
*Based on comparison of total cost of ownership over 60 months for typical SME print volumes (2,000 to 10,000 pages/month).
Individual savings vary.
How it works
Which monthly cost band fits your office?
The Australian printer lease market sits in four broad monthly bands (ex GST, all inclusive). Find the band that matches your team and volume, then get a tailored quote. Figures are indicative market benchmarks, not LMP quotes.
- A4 mono MFPfrom $80 to $150
1 to 5 staff, under 1,000 pages per month
- A4 colour MFPfrom $150 to $220
5 to 15 staff, 1,000 to 3,000 pages per month
- A3 colour MFPfrom $220 to $320
10 to 30 staff, 3,000 to 8,000 pages per month
- A3 colour high volumefrom $320 to $500+
30+ staff, 8,000+ pages per month, finishing options
Indicative market benchmarks compiled from publicly published Australian printer lease pricing (May 2026).
All inclusive bands assume the lease bundles equipment, scheduled service, parts and toner consumables.
Your formal quote depends on the device, term, monthly page volume and finance provider.
Estimate your monthly lease cost
A4 mono entry tier lease from $160/month ex GST per device, on a 36 to 60 month term.
Toner, parts, service labour and call outs are included in the monthly fee, so the only thing you buy is paper.
A4 colour, A3 colour and multi device fleet pricing requires a tailored quote.
Want an exact figure for your office? We will tailor the quote to your equipment, term, and volume.
Get an exact quoteGet this estimate priced for your office
We'll turn your inputs into a written lease quote for your office, sent the same business day, Monday to Friday.
No obligation · 5 stars from 150 verified Google reviews.
Indicative only.
Not a quote.
A formal quote requires confirmation of device, term, monthly volume and finance provider.
Lease side shows the published entry tier base × your device count.
Buy side shows hardware amortisation plus your service contract input.
Toner and consumables are included in the lease; on the buy side they are your own costs, not estimated here.
Useful life default follows the ATO effective life schedule (Income Tax (Effective Life of Depreciating Assets) Determination 2025).
*Check with your accountant.
Lease tax treatment varies by business structure, turnover and current ATO rules.
*Based on comparison of total cost of ownership over 60 months for typical SME print volumes (2,000 to 10,000 pages/month).
Individual savings vary.
See our Privacy Policy for how we handle any details you submit with your quote request.
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Key Points About Photocopier Hire in Australia
- •
Monthly cost from $160/month ex GST on a 36 to 60 month term, with no upfront capital outlay required
- •
All inclusive: device, installation, maintenance, genuine toner, parts, and priority support are bundled into one monthly payment.
You only buy paper
- •
Lease terms run 36 to 60 months, with technology upgrades available at the end of the term
- •
Same business day phone and remote support , Mon to Fri, 8.30am to 7.00pm AEST.
Onsite service is dispatched from our Nerang QLD head office, and response times vary by region
- •
Free quote requests take under 2 minutes, with no obligation
Source: LeasemyPrinter Australia
Common Questions About Photocopier Hire
Can I hire a photocopier for a conference or a short project?
No.
Our shortest agreement runs 36 months, and nothing shorter is offered.
A conference or a stocktake ends on a date you already know, so an equipment hire firm is the right call.
One of those will have a machine to you faster than we could.
Why can a photocopier not be hired for six months?
Because the setup does not scale down with the term.
Someone attends site, puts the device on your network, sets the scanning destinations and the user codes, and stays responsible for it from then on.
That commitment is written to run 36 to 60 months, so a six month version of it does not exist here.
What does a three to five year term actually commit me to?
Mainly two things.
The monthly figure, and keeping the machine at the installed site for the length of the term.
The agreement also sets out the usual care, access and return conditions, which are worth reading before you sign.
There is no separate service contract to sign and no consumables account to open, because toner, parts, labour and call outs already sit inside that one figure.
The only thing you buy on top is paper.
Should we take 36 months or 60?
Look at the building before you look at the machine.
Where the tenancy has five or more years left, 60 months keeps the monthly number down without the agreement running past your lease.
Where less time than that is left, either match the term to the tenancy or plan on the machine moving with you.
A team that has grown fast and might grow again suits 36 months, which brings the next decision forward while the device still fits.
Can the term be shortened once it has started?
The length is set before signing, not after.
If your circumstances change mid term, tell us early and we will put the options in writing, but the agreed term is the agreement rather than an opening position.
What happens when the agreement reaches its end?
We contact you before the date arrives, and you put your decision in writing.
Handing the machine back is one option.
Staying on it is another.
Moving to current equipment under a new term is the third.
None of them starts until you have signed for it.
Does adding a second machine later restart the term?
Not on the first machine.
Its term keeps running to the date you originally agreed.
A device added afterwards is quoted on its own, and whether the two finish together or separately is worth settling when the second one is arranged rather than afterwards.
Ready to get started?
Request Your Free Quote in under 2 minutesBeen quoted a shorter term elsewhere?
Worth checking what class of machine that quote covers, and where the servicing sits. Send us the same volume and term and we will price like against like.
Get your photocopier hire quote
Quick formPrinter leasing terms explained
Why Businesses Choose LeasemyPrinter
- ✓Latest printer technology
- ✓Full service support included
- ✓3 to 5 year lease terms
- ✓Local support team
- ✓Next business day response
- ✓From $160/month ex GST on a 36 to 60 month term, all inclusive (toner, parts, service)
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Cyrus Dickie
Founder, LeasemyPrinter (Global Document Solutions Pty Ltd)
You deal with the founder directly, from first quote to ongoing support, since 2010.
Send your details and deal with him directlyAuthored by Cyrus Dickie, Founder at LeasemyPrinter (Global Document Solutions Pty Ltd). In the industry since 2010.