Supplier consolidation
How to Consolidate Printer Suppliers Across Your Offices
A company that grew office by office usually inherited a different printer supplier at each one. This is the order to fold them into one master lease, without paying out contracts early or leaving a site unserviced.
From $160/month ex GST on a 36 to 60 month term, with toner, parts and service included.
Before you enquire
Do I have to commit to a long contract?
You choose the term at the start, anywhere from 36 to 60 months.
There is no day, week or month by month arrangement.
What happens on the final month?
Three paths, and the choice is yours: upgrade to a newer device, carry on with the current one, or return it.
Nothing renews on its own and nothing starts without your written approval.
What if my printing needs change?
You can move up a device class or swap models during the term, once the change is quoted and agreed.
New equipment arrives within 10 business days of a confirmed order, installation included.
How much printing makes a lease worthwhile?
Around 500 pages a month is the rough point where a lease becomes easier to budget for.
Below that, a desktop inkjet with cartridges and unplanned callouts can still suit.
Maintenance, genuine toner and remote diagnostics all sit inside one monthly set plan.
We are already leasing a printer. Can we still get a quote?
Yes, and it is a common position to be in.
We quote now and set the installation against your current lease end date, so there is no overlap and no outage.
Check your existing notice window early, because those dates are easy to miss.
Enquired on Monday and had a printer installed by Friday. Fast, easy, and exactly what we needed.
We have been using Global Document Solutions for about eight years now and would not go anywhere else.
Supplier consolidation: get your printer lease quote
Quick formTo consolidate printer suppliers across multiple offices, list every site's current contract and its end date, start a master lease at the site whose contract ends first, then fold each remaining office in as its own agreement finishes.
The fleet converges on one coterminous end date, one invoice and one service number.
What happens if you wait
- Every month unconsolidated is another month of separate toner accounts, separate service numbers, and invoices nobody reconciles against each other.
- Auto renewal clauses at each site can quietly extend contracts you meant to end, and each missed notice window pushes the plan back.
- The site whose contract ends soonest sets your start date.Let it roll over and you wait out another term before the plan can begin.
1. Audit what each office currently holds
Ask each office manager for their current agreement: the provider, the monthly figure, what it includes, the end date, and the auto renewal clause.
Put the end dates on one timeline.
The site that falls due first sets when consolidation can start.
The site that falls due last tells you how long the full changeover runs.
Request the end of term statement for the earliest contract in writing: final payment date, any buyout figure, and the documented return process.
2. Watch the auto renewal windows
Some leases extend automatically for 6 to 12 months unless written notice lands inside a specific window, typically 60 to 90 days before term end.
Diarise the notice window for every site now, because a missed window at one office can hold the whole consolidation plan back a year.
LeasemyPrinter agreements do not auto renew, so once a site is on the master lease there is no rollover clause to track for it again.
Working through this now? We can map the timeline with you.
3. Start the master lease at the first site to fall due
When the earliest contract ends, that office becomes the first device on the master agreement, sized to that site's own volume.
Set the master agreement's term with the rest of the fleet in mind, since each office added later aligns to this end date.
4. Fold each office in as its contract ends
As each site's existing agreement finishes, its replacement device joins the master lease coterminously, sharing the same end date as the rest of the fleet.
Ask for the pricing of each addition over its shorter remaining term in writing at the time it is added.
Match toner families across the fleet as sites join, so consumables become interchangeable between offices.
5. Move billing to one invoice
Billing consolidates onto one invoice broken down by site, so head office finally sees what each office prints and accounts payable processes one line.
Per site and per user print accounting can be configured at install for finer detail than the invoice line.
What you get
The patchwork, folded into one agreement
Each office signed with whoever called that year. Consolidation does not replace the devices in one weekend; it folds each site into one master agreement as its old contract ends.
How it works
Where the staged plan lands: one end date
Each office joins the master agreement as its old contract ends, and every addition aligns to the same end date. The rolling series of renewals becomes one decision.
Interactive · Plan your changeover
Plan back from your date
Pick your date and we will show how much runway you have to get the right printer in place without a last-minute rush.
- 1
Today
You start here.
- 2
Request a quote
We turn around a tailored quote in under 2 minutes.
- 3
Choose & sign
Pick the device that fits and sign the lease.
- 4
Delivery & install
Installation scheduled to land before your date.
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Request your supplier consolidation lease quote
Quick formFrequently asked questions
Do we have to wait for every contract to end before consolidating?
No.
Consolidation is staged: the master lease starts at the site whose contract ends first, and each remaining office joins as its own agreement finishes.
The fleet converges on one end date over time rather than in one changeover weekend.
What about an office whose contract still has years to run?
It keeps running until its end date, then folds in.
Ending it early usually carries a cost, so read that contract's early exit clause and weigh the figure before paying anything out.
Most consolidations leave long dated sites in place and absorb them at term end.
Will every office get a new printer?
Each site gets a device sized to its own volume when it joins the master agreement, which usually means a current model at each office as its old contract ends.
Nothing forces a working device out early just to change the paperwork.
What does the master lease cost compared to separate contracts?
That depends on the device mix across your sites, so it is quoted on the final fleet rather than published as a figure.
Entry tier single devices lease from $160/month ex GST on a 36 to 60 month term, with the equipment, toner, parts, service labour and call outs inside the one set monthly payment.
You only buy paper.
Print security and procurement: the numbers behind a smarter print lease
Independent, sourced data on why a managed, single vendor print fleet matters and how the lease versus buy decision is treated for tax.
Each figure links to its source.
Australian businesses are small
97.3%
Of Australia's 2,729,648 actively trading businesses were small businesses with fewer than 20 employees at 30 June 2025.
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That is the segment a printer lease is built for.
It trades a large upfront purchase for a predictable monthly cost.
According to Australian Bureau of Statistics · ABS Counts of Australian Businesses, 30 June 2025 (n = 2,729,648)
Print related data loss
56%
Of organisations reported at least one print related data loss in the past year.
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An unmanaged printer stores and routes confidential documents.
For medical, legal, accounting and local government offices, that is a genuine exposure.
According to Quocirca Print Security Landscape 2025 · Quocirca, July 2025. International survey of 400 IT decision makers (US and Europe)
ATO instant asset write off, 2025 to 2026 window now closed
$20,000
If you bought equipment outright, the write off applied to eligible small businesses with an aggregated annual turnover under $10 million.
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It covered the business portion of eligible assets costing less than $20,000.
The asset had to be first used, or installed ready for use, between 1 July 2025 and 30 June 2026.
That window has closed.
The threshold for 2026 to 2027 is not yet law, so check the current figure at ato.gov.au.
Genuine operating lease payments are instead deductible as a business expense each period.
General information, not tax advice.
Confirm the right structure for your situation with your accountant.
According to Australian Taxation Office · Australian Taxation Office, 2025 to 2026 income year