Can One Lease Cover Printers in Multiple Offices?
Leasing printers one office at a time can leave a company with separate suppliers, separate invoices and a different renewal date at each site.
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Last updated: September 2026
Can One Lease Cover Printers in Multiple Offices?
Yes.
One master lease can cover printers in every office an Australian company runs, across state lines, on one invoice with one renewal date.
Each site gets a device sized to its own volume, and a new office is added to the same agreement rather than starting a new contract.
Once a fleet passes about five offices the question usually stops being the lease and starts being who runs it.
Managed Printer Services, run by the same company as LeasemyPrinter, covers one managed print agreement across every office you run ↗, along with the five things you still pay for under it.
How it works
Three bills become one invoice, listed by site
No more chasing a bill from every branch. Accounts payable gets one line to process, and head office finally sees what each office actually prints.
Printer lease cost bands in Australia (indicative)
The Australian market sits in four broad monthly bands. They are indicative market benchmarks, not LeasemyPrinter quotes.
Your own quote depends on the device, term, monthly print volume and finance provider.
| Device class | Typical use case | Market band (ex GST, all inclusive) |
|---|---|---|
| A4 mono MFP | 1 to 5 staff, under 1,000 pages per month | from $80 to $150 a month |
| A4 colour MFP | 5 to 15 staff, 1,000 to 3,000 pages per month | from $150 to $220 a month |
| A3 colour MFP | 10 to 30 staff, 3,000 to 8,000 pages per month | from $220 to $320 a month |
| A3 colour high volume | 30+ staff, 8,000+ pages per month, finishing options | from $320 to $500+ a month |
All inclusive bands: toner, parts, service labour and call outs sit in the monthly fee, so the only thing you buy is paper.
Ready to shortlist a machine? Compare Toshiba vs Kyocera printer lease options or request a like for like quote below.
How a master lease across offices works
One agreement lists every device at every office, with billing consolidated onto one invoice broken down by site.
Each office gets a device sized to its own workload, so a small branch runs an A4 colour unit while head office runs a higher duty A3 machine.
Service at every site sits under the same agreement, with next business day onsite response Australia wide for confirmed service requests.
Entry tier single devices lease from $160 a month ex GST on a 36 to 60 month term, and a multi office fleet is quoted on the final device mix.
Aligning lease end dates across sites
Devices added at different times can be made coterminous, meaning they share the master agreement end date.
The whole fleet then finishes and renews on one date, instead of a renewal negotiation always running somewhere in the company.
Ask for the pricing of a mid term addition over its shorter remaining term in writing at the time the device is added.
What happens when you open a new office
- Tell your provider the new site address and its expected monthly print volume.
- A device sized to that volume is added to the existing master agreement rather than procured from scratch.
- New equipment delivery is within 10 business days of a confirmed lease order.
- The addition aligns to the master agreement, so the fleet keeps one renewal date.
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Frequently asked questions
Is billing one invoice or one per office?
One invoice for the whole fleet, itemised by site.
Head office sees what each office costs at a glance, and accounts payable stops chasing a separate bill from every branch.
Can the offices be in different states?
Yes.
State lines make no difference: next business day onsite service response Australia wide for confirmed service requests applies at every site.
Kyocera, HP, Toshiba and Brother are all available on the one agreement.
Do all offices need the same printer model?
No.
Each site is sized to its own volume, so the device mix follows each office's workload.
Matching the toner family across the fleet keeps consumables interchangeable between offices.
What does a multi office lease cost each month?
Entry tier single devices lease from $160 a month ex GST on a 36 to 60 month term.
A fleet across 5 to 10 offices is quoted above that entry price on the final device mix, with the equipment, toner, parts, service labour and call outs inside the one set monthly payment.
You only buy paper.
Tired of surprise toner and repair bills? Tell us about your office.
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- The lease vs buy comparison
- Contract red flags
- The key questions to ask any provider before signing
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Cyrus Dickie
Founder, LeasemyPrinter (Global Document Solutions Pty Ltd)
You deal with the founder directly, from first quote to ongoing support, since 2010.
Authored by Cyrus Dickie, Founder at LeasemyPrinter (Global Document Solutions Pty Ltd). In the industry since 2010.