New office fit out
Setting Up the Printer for a New Office
Opening a new office is the one moment the printer can be done properly from day one: sized to the site, installed during fit out week, and added to the lease that already covers your other offices.
From $160/month ex GST on a 36 to 60 month term, with toner, parts and service included.
Before you enquire
How long am I locked in for?
Terms run 36 to 60 months and nothing shorter is offered.
You pick the length at the start, and most businesses take 60 months.
What are my options when the term ends?
You decide between upgrading to a newer model, continuing on the same device, or returning it.
Nothing renews on its own, and any new agreement is quoted in writing first.
Can I change device partway through?
The agreement allows a move to a bigger printer or a different model.
A swap is re priced and confirmed in writing, then delivered usually within about 10 business days of a confirmed order, installation included.
Does leasing suit a small office?
Small offices lease as often as large ones.
Past roughly 500 pages a month, the comparison usually starts to favour leasing once cartridges and unplanned service calls are counted in.
Cartridges and unplanned service calls stop arriving separately and become one monthly set plan.
We are mid contract with another supplier. Is it worth asking?
Yes.
It is common for businesses who contact us to be partway through an existing agreement.
We prepare your quote now and time the new installation to your current lease end date, so there is no overlap and no print outage.
It is worth checking your existing contract notice window early, because those dates are easy to miss.
Call us or submit the form and we will map the changeover with you.
Enquired on Monday and had a printer installed by Friday. Fast, easy, and exactly what we needed.
We have been using Global Document Solutions for about eight years now and would not go anywhere else.
New office fit out: get your printer lease quote
Quick formOrder the new office's printer 3 to 4 weeks before move in day.
Confirm the site's expected monthly print volume, add the device to your existing master lease if you already hold one (new equipment delivery is within 10 business days of a confirmed lease order), and schedule the install for fit out week so scan to folder and staff PIN codes work before the team walks in.
What happens if you wait
- A printer ordered after move in leaves the new office scanning with phone cameras and sending print jobs to another site for weeks.
- Fit out week is the one window where cabling, network and device install happen without interrupting a working team.
- If you already run other offices, adding the device to the existing agreement is one confirmation, not a procurement cycle.
1. Three to four weeks out: size the new site
Estimate the site's monthly print volume from its headcount and what the team there actually does.
A small branch of 3 to 5 staff usually needs an A4 colour multifunction device.
A site producing client documents or plan sets needs A3.
Resist copying head office's device onto the new site.
Each office should carry a device sized to its own workload, not the biggest machine in the company.
2. Confirm the agreement path
If you already lease printers at other offices, ask for the new device to be added to the existing master agreement rather than starting a separate contract.
The addition aligns to the master agreement, so the fleet keeps one renewal date and one invoice.
If this is your first leased device, the new site can become the start of a master agreement that your other offices fold into as their own contracts end.
New equipment delivery is within 10 business days of a confirmed lease order, so the order needs to be confirmed at least 2 weeks before the install date you want.
Working through this now? We can map the timeline with you.
3. Fit out week: install and configure
Schedule the install while the electricians and network cabling are still on site, so the device gets a proper network point rather than a Wi Fi workaround.
Have scan to folder configured at install to drop into the same file structure your other offices use, and load staff PIN codes for secure print release before day one.
Match the toner family to the rest of your fleet where possible, so consumables are interchangeable between offices.
4. Day one: test and hand over
Print a test page from each staff account and run one scan to folder from the device before the first working day.
Post the service number beside the device.
Faults at any office on a master agreement go to the same number, with next business day onsite response Australia wide for confirmed service requests.
How it works
Ready before the team walks in
Planned backwards from move in day, the printer is a fit out job like the cabling, not a problem discovered in week two.
Interactive · Plan your changeover
Plan back from your date
Pick your date and we will show how much runway you have to get the right printer in place without a last-minute rush.
- 1
Today
You start here.
- 2
Request a quote
We turn around a tailored quote in under 2 minutes.
- 3
Choose & sign
Pick the device that fits and sign the lease.
- 4
Delivery & install
Installation scheduled to land before your date.
Ready to lock in your new office fit out lease?
Request a tailored quote in under 2 minutes.
Request your new office fit out lease quote
Quick formFrequently asked questions
How far ahead should we order a printer for a new office?
Confirm the order 3 to 4 weeks before move in day.
New equipment delivery is within 10 business days of a confirmed lease order, and the remaining buffer lets the install land inside fit out week rather than after the team has moved in.
Can the new office go on our existing printer lease?
Yes.
A device for a new site can be added to an existing master agreement rather than starting a new contract.
The addition aligns to the agreement's end date, so the fleet keeps one renewal date, one invoice and one service number.
What if the new office is in a different state from head office?
The agreement covers offices anywhere in Australia, with next business day onsite service response for confirmed service requests at each site.
Billing stays on the one consolidated invoice regardless of which state the new office is in.
What size printer does a new office need?
Size it to the site, not the company.
A branch of 3 to 5 staff is usually well served by an A4 colour multifunction device at 25 to 35 pages per minute, while a site producing client documents, brochures or plan sets needs an A3 unit.
Your other offices' volumes are a better guide than a spec sheet.
Print security and procurement: the numbers behind a smarter print lease
Independent, sourced data on why a managed, single vendor print fleet matters and how the lease versus buy decision is treated for tax.
Each figure links to its source.
Australian businesses are small
97.3%
Of Australia's 2,729,648 actively trading businesses were small businesses with fewer than 20 employees at 30 June 2025.
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That is the segment a printer lease is built for.
It trades a large upfront purchase for a predictable monthly cost.
According to Australian Bureau of Statistics · ABS Counts of Australian Businesses, 30 June 2025 (n = 2,729,648)
Print related data loss
56%
Of organisations reported at least one print related data loss in the past year.
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An unmanaged printer stores and routes confidential documents.
For medical, legal, accounting and local government offices, that is a genuine exposure.
According to Quocirca Print Security Landscape 2025 · Quocirca, July 2025. International survey of 400 IT decision makers (US and Europe)
ATO instant asset write off, 2025 to 2026 window now closed
$20,000
If you bought equipment outright, the write off applied to eligible small businesses with an aggregated annual turnover under $10 million.
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It covered the business portion of eligible assets costing less than $20,000.
The asset had to be first used, or installed ready for use, between 1 July 2025 and 30 June 2026.
That window has closed.
The threshold for 2026 to 2027 is not yet law, so check the current figure at ato.gov.au.
Genuine operating lease payments are instead deductible as a business expense each period.
General information, not tax advice.
Confirm the right structure for your situation with your accountant.
According to Australian Taxation Office · Australian Taxation Office, 2025 to 2026 income year