Managed print and service
Fleet Consolidation
5.0 from 153 Google reviews. Serving Australian businesses since 2010.
What is Fleet Consolidation?
Consolidating printers across offices before each current lease ends can bring exit costs, so the timing matters.
Fleet consolidation is bringing the printers at every office a company runs under one supplier, one agreement and one invoice.
A business that has grown to several offices typically inherits a different supplier, contract and toner account at each site, signed at different times by different managers.
Consolidating replaces that patchwork with one master agreement: one renewal date for the whole fleet, one service number from any office, and per site reporting so head office can see what each location prints.
The usual moment to consolidate is when the largest site's lease reaches its end date, folding the remaining sites in as each of their own agreements finishes.
To see how this works for a whole office fleet, you can read how our managed print services work.
In short
- One supplier and one agreement across every office.
- One invoice with per site reporting for head office.
- Usually staged as each site's existing contract ends.
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Frequently asked questions
How do we consolidate printers across offices that are on different contracts?
Stage it.
The office whose contract finishes soonest becomes the first device on the master agreement, and the other sites join one by one as their own contracts run out.
Each addition aligns to the master agreement, so the fleet converges on one renewal date instead of a rolling series of them.
Does fleet consolidation mean replacing every printer at once?
No.
Devices are sized per site and can join the master agreement as each site's existing arrangement ends, so a working device does not have to be replaced early just to change the paperwork.
Cyrus Dickie
Founder, Global Document Solutions
You deal with the founder directly, from first quote to ongoing support, since 2010.
Authored by Cyrus Dickie, Founder at Global Document Solutions. In the industry since 2010.
See it on a lease page
Related terms
- Print FleetA print fleet is the full set of printers and copiers a business runs across one or more sites under a single service arrangement.
- Centralised BillingCentralised billing puts every leased printer, at every office, on one invoice broken down by site instead of one bill per location.
- Coterminous LeaseA coterminous lease aligns the end dates of devices added at different times, so a whole fleet finishes and renews on one date.
- Managed Print Services (MPS)Managed print services (MPS) is an arrangement where one provider supplies, maintains, and supports your whole print fleet under a single contract.
- Remote DiagnosticsRemote diagnostics is the secure, automated monitoring of a leased printer so faults and low toner are caught before they cause downtime.
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