Lease a Multifunction Printer

One Machine Instead of Three

A multifunction printer prints, copies and scans from the one machine.

Many models fax as well.

That single change removes two other devices from the office.

A printer near one desk, a photocopier in the corner and a separate scanner nobody remembers how to drive become one unit instead.

Invoices, signed contracts, staff timesheets and the odd inbound order form can all move through that same machine on the same day.

Fewer machines means less to service, less to restock and less floor space given over to office equipment.

What a Multifunction Device Actually Does

The core job is printing, copying and scanning through one interface.

Many models also send and receive faxes, which some practices and trades offices still rely on for signed documents.

Kyocera, HP, Toshiba and Brother all make multifunction devices leased through this business.

The right one for a given office depends on how much of each task it actually does, not on assumptions about size.

Who a Multifunction Device Suits

Reception desks handling invoices, forms and the odd incoming fax fit a multifunction device well.

Small professional practices that print letters, scan signed agreements and copy identification documents in the same afternoon suit it too.

One staff member can run the whole workflow from a single screen instead of walking between machines.

Sites running constant high volume across several departments are better matched to a dedicated production device, which this page does not cover.

What Disappears When You Consolidate

Three separate devices mean three service contracts to track.

They also mean three consumable types to keep in stock and three warranty periods running on different dates.

A multifunction device collapses that into one supplier and one service agreement covering all of its toner.

The floor space and power points a photocopier and a scanner once used become available for something else.

A staff member no longer needs to remember which supplier services which box, or where last year's warranty paperwork ended up.

Fewer machines also means fewer places for a fault to hide when the office is not printing properly.

Matching the Device to Your Combined Volume

A multifunction device replacing three separate machines needs sizing to the combined workload, not to what the old printer alone was doing.

Add up what used to go through the printer, the photocopier and the scanner in an average month.

Size the new device to that total figure rather than to one of the three habits on its own.

A device sized only to old printer volume will strain the first month someone copies a folder of contracts on it.

Include the scanner work too.

Batches of signed forms or archived files can add real volume that never showed up on the old printer's count.

Where Consolidation Is Not the Answer

Not every office should replace three machines with one.

A site running constant high volume copying alongside light printing may still be better served by two devices working side by side.

That way one job does not queue behind another.

If scanning in your office is a handful of documents a week, that volume alone would not justify a device of its own.

Folding it into a multifunction unit makes more sense in that case.

We will say plainly which pattern fits what you have described, rather than defaulting to the larger sale.

What the Monthly Figure Covers

The monthly amount on a multifunction lease covers the equipment, the toner, the parts and the service labour and call outs across the term.

Paper is the only ongoing cost sitting outside that figure.

There is no separate bill added on top for a service visit or for the toner the device uses that month.

Because the figure depends on the model, the finish options and the term chosen, it is confirmed in writing for your setup.

It is not published as one flat rate that would suit every office.

Why the Term Length Matters

Leasing on a multifunction device starts from $160 a month ex GST on terms of 36 to 60 months.

A three year term suits a business expecting its printing needs to change soon.

A five year term suits a stable setup where a lower monthly figure matters more than an early exit.

The term is set out in writing before the equipment arrives.

A new term never begins automatically.

Your written approval is needed first.

Your Options at the End of the Term

Three paths open up once the term ends.

Return the equipment and close out the arrangement.

Upgrade onto a new multifunction device on a new term, which suits a business whose combined print, copy and scan volume has grown.

Or continue on the existing equipment if it is still doing the job well.

None of these happen automatically, and the choice is yours to make once the original term is up.

Getting a Number in Writing

A quote request takes about two minutes to complete and covers the print, copy, scan and fax habits of your office.

You hear back the same business day, Monday to Friday.

Installation is typically completed within 10 business days of a confirmed lease order.

From there, the office is left with one machine to service instead of three.

It also means one set of consumables arriving under one agreement, and one lot of floor space handed back for something else.

That is the plain return this page is built around.